Human Capital Administrator X2

3 weeks ago

Midrand, South Africa DBSA Full time

Responsible for performing end-to-end HC administration, advisory services and support to the HC Team and business.
The key performance requirements are summarised below.

Provide HC administration support for a wide range of HC activities, amongst others:
Recruitment & Selection: Preparation of documents for recruitment approval, compiling and
distributing interview packs, scheduling interviews, co-ordination of employment checks and
assessments, recruitment system administration, queries, generation of offer documents, proforma
payslips and other administration support.
Onboarding: Compile pre-hire packs and assist new hires to complete the required documents.
Off Boarding/Exits: Compile termination pack, communicate terminations to key stakeholders, draft
acknowledgment of debt letters and obtain required approvals

**Key Responsibilities**:
**HC Administration**:
Changes in employment information: Provide support with regards to changes in reporting lines,
banking details, benefit administration, transfers and promotions.
Generate HC letters for employees in terms of as contract expiration, probation periods, confirmation
of employment, visa’s, etc.
Submission to Payroll: Prepare all the required submissions for Payroll processing within agreed
deadlines.
Procurement: Accurate and timely processing of invoices on SAP Procurement.
Records Management: Keep accurate employee records and submit all relevant documents to
Records Management for record keeping.
Employee Benefits: Provide administrative support for medical aid, provident fund and other
employee benefits as required.

**HC Advisory and Support**

Conduct first line advice and support to employees in respect of queries, information and on policies
and procedures. Refer to the relevant personnel where required.
Prepare presentations, reports, information, trends, analysis and dashboards for the HC Team.
Conduct recruitment and selection for support and other jobs as required.
Lead and or take an active part in HC projects and provide support and/or coordination thereof.
Accountable for dealing with personal and sensitive information of employees that always
necessitates confidentiality.
Perform any other HC administration and support as required.

**Key measurements of outputs**
Quality and accuracy of documents prepared for employee-related processes
Quality and accuracy of presentations, reports and dashboards
Standard of advice and support provided to employees
Deadlines are met as per agreement
Contribution to HC projects
Accurate record keeping
Clean audit

**Expertise & Technical Competencies**:
**Minimum requirements**
A degree in Human Resources or relevant field.
3 to 5 Years’ experience in HC Administration (full employee life cycle from recruitment, onboarding to offboarding)
Proven experience in providing first-line advice and support to employees on HC matters.
Evidenced knowledge of the recruitment, disciplinary management and other HC processes.
Demonstrated ability to generate effective Human Capital Reports, Presentations, Dashboards using HC SAP
and other sources of information.
Proven understanding of the Basic Conditions of Employment Act, the Labour Relations Act and general HC
practices.
Demonstrated proficiency in SAP HC, Microsoft Word, Excel & Powerpoint.
Experience working on a recruitment management system.
Proven ability to produce quality documents without supervision.
Evidenced ability to multi-task and plan accordingly.
Demonstrated ability to communicate and work with different levels of staff in the organisation.

**TECHNICAL COMPETENCIES**

Detail Orientation:
Reviews all relevant information or aspects of a situation before taking action or making a decision.
Pays close attention to details that are important to others to make sure they are right.
Verifies that work has been completed according to the standards and procedures.

Policies and Procedures:
Knows how to conduct post-implementation analysis and recommend appropriate changes to policy
and procedure.

Planning and Organising:
Uses time management procedures effectively.
Can exercise independent judgement regarding all planning and organising issues.
Uses specialised software to plan and manage own time.
Plans and manages multiple priorities and deadlines.

Recruitment and Selection:
Basic knowledge and understanding of recruitment and selection policies and procedures.
Ability to undertake recruitment and selection tasks and activities with guidance, e.g., drafting and

Written and Verbal Communication:
Writes clearly and concisely simple work-related documents.
Expresses simple ideas clearly in writing.
Understands enough to independently handle most tasks in this area most of the time but is supplied
with direction for work objectives.
Able to explain simple procedures or instructions to others, in a clear way.
Uses limited range of words to meet simple spoken needs.

Employee Affairs:
benefits, pensions, insurance etc) and able to answer straightf

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