Human Capital Administrator X2

6 months ago

Midrand, South Africa DBSA Full time

Responsible for performing end to end HC administration, advisory services and support to the HC Team and business. The key performance requirements are summarised below.Other HC Administrator support: Talent, Succession, Employee Benefits, Training & Development, etc.

**Key Responsibilities**:
**Human Capital Administration**

Provide HC administration support for a wide range of HC activities, amongst others:
Recruitment & Selection: Preparation of documents for recruitment approval, compiling and distributing interview packs, setting up interviews, co-ordination of employment risk checks, regret letters, queries, generation of offer documents, proforma payslips and other administration support.

Onboarding: Compile pre-hire packs and assist new hires to complete the required documents.

Off Boarding/Exits: Compile termination pack, communicate terminations to key stakeholders, draft acknowledgment of debt letters and obtain required approvals

Changes in employment information: Provide support with regards to changes in reporting lines, banking details, benefit administration, transfers and promotions

Generate HC letters for employees in terms of as contract expiration, probation periods, confirmation of employment, Visa’s, etc.

Submission to Payroll: Prepare all the required submissions for Payroll processing.

Audit: Provide the required documentation and systems walk-through for internal and external audit.

Procurement: Accurate and timely processing of invoices on SAP Procurement.

Records Management: Keep accurate employee records and submit all relevant documents to Records Management for record keeping.

**Human Capital Advisory and Support**

Conduct first line advice and support to employees in respect of queries, information and on policies and procedures. Refer to the relevant HC personnel, where required.

Manage and respond to HC requests emanating from the Service Desk.

Prepare presentations, reports, information, trends, analysis and dashboards for the HC Team using the Service Desk, HC database and appropriate benchmarking.

Give first level support on disciplinary and grievance procedural matters.

Conduct recruitment and selection for support and other jobs as required.

Take an active part in HC projects and provide support and/or coordination thereof.

Accountable for dealing with personal and sensitive information of employees that always necessitates confidentiality.

Perform any other HC administration and support as required.

**Key measurements of outputs**

Quality and accuracy of documents prepared

Quality and accuracy of presentations, reports and dashboards

Standard of advice and support provided to employees

Deadlines are met as per agreement

Contribution to recruitment and select of support staff

Contribution to HC projects

Accurate record keeping

Clean audit

**Expertise & Technical Competencies**:
**Minimum requirements**

A degree in Human Resources or relevant field.

A minimum of 3 to 5 years’ experience in HC Administration (full employee life cycle from recruitment, onboarding to off-boarding).

Proven knowledge and ability to provide first line advice and support to employees on HC matters.

Evidenced knowledge of the recruitment, disciplinary management and other HC processes.

Demonstrated ability to generate effective Human Capital Reports, Presentations, Dashboards using HC SAP and other sources of information.

Proven understanding of the Basic Conditions of Employment Act, the Labour Relations Act and general HC Practices.

Demonstrated proficiency in SAP HC (currently On-Premise), Microsoft Word, Excel and Powerpoint.

Proven ability to produce quality documents without supervision.

Evidenced ability to multi-task and plan accordingly.

**Technical Competencies**

**Technical Competencies**

**Detail Orientation**

Reviews all relevant information or aspects of a situation before taking action or making a decision.

Pays close attention to details that are important to others to make sure they are right.

Verifies that work has been completed according to the standards and procedures.

**Policies and Procedures**

Has specialist knowledge of Human Capital Legislation, Policies & Procedures.

Knows how to conduct post-implementation analysis and recommend appropriate changes to policy and procedure.

**Planning and Organising**

Uses time management procedures effectively.

Can exercise independent judgement regarding all planning and organising issues.

Uses specialised software to plan and manage own time.

Plans and manages multiple priorities and deadlines.

**Recruitment and Selection**

**Written and Verbal Communication**

Writes clearly and concisely simple work-related documents.

Expresses simple ideas clearly in writing.

Understands enough to independently handle most tasks in this area most of the time but is supplied with direction for work objectives.

Able to explain simple procedures or instructions to others, in a clear way.

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