Buyer Administrator

6 months ago

Pretoria, South Africa RCL FOODS Careers Full time

RCL FOODS is seeking a Buyer Administrator to join our RCL FOODS Division. The role will be based in Pretoria West and report to the Senior Buyer. RCL FOODS is looking for an individual who will provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents; call off from loaded contracts; and responding to related inquiries.

RCL FOODS entrusts the responsible individual to maximize customer service delivery by providing day to day buying administrative support and contribute to the long-term development of the Procurement function.

**Duties & Responsibilities**:
**Buying Administration**
- Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
- Solicit written and telephone quotations.
- Assist in tabulating bids.
- Research new sources of supply.
- Inform functional staff and vendors regarding procedural requirements.
- Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
- Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
- Call off items from loaded contracts/MRP and capture purchase orders.
- Expedite orders to ensure that materials are shipped and delivered on promised dates.
- Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications**.**

**Reporting Administration**
- Compile any requisite information for any site/category procurement reports required.

**General Administration**
- File and safeguard records within area of responsibility.
- Compile ad hoc spreadsheets and analysis when required

**Information and Data management**
- Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.

**Teamwork and Self-Management**
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.

**Support and drive the business core values**
- Manage colleagues and client’s expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilising available training opportunities.
- Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

**KPI’s**
- Rate of PO capturing
- Accuracy of PO capturing
- Efficacy of expediting activities
- Internal customer satisfaction
- General data accuracy
- Process controls

**Minimum Requirements**:
**Minimum Requirements**

Matric/Grade 12

Minimum of 2 years’ buying administration or similar functional experience

Preferably a Logistics/Supply Chain Diploma

Knowledge of On Key Express and BesTime.

MS Office (Excel, Word, Outlook);
Relevant SAP experience

**Knowledge**

Drives brilliant basics

Face the brutal facts

Smash the silos

Lead with integrity, respect and energy

Be curious and challenge change

Take accountability for results and people

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