Capex & Assets Administrator

2 months ago

Pretoria, South Africa RCL FOODS Careers Full time

The RCL FOODS HR Team is on the hunt for an experienced **Capex and Assets Administrator** to join our dynamic Procrement team, based in Pretoria West.

As the Capex and Assets Administrator, You will be responsible for researching, acquiring, negotiating, purchasing and expediting services, materials, equipment and supplies, with a stringent focus on quality to ensure that Manufacturing, Engineering and Projects can operate optimally, safely and within budget.

**Duties & Responsibilities**:
**Capex Project Management Activities**
- Coordinating the financials of Capex budget which includes Analyzing, Maintaining, Optimizing the Capex Budget and Coordinating within this budget according to existing policies and procedures.
- Manage cash flow projections by recording, reviewing and reporting actual cash flow and variance to senior management on a regular basis
- Manage the project plan by recording, reviewing and communicating progress and or results of project deliverables to senior management via Monthly Project meetings.
- Inform/report senior management of project challenges and driving resolution.
- Manage and drive renovation upgrade projects - Define scope of work, meeting with contractors and monitoring of project to deliver on time and within budget.
- Create activity plans focusing on timing and financial milestones.
- Scheduling of resources to activities and revise where required on renovation projects
- Review/revise the project schedule with senior management.
- Maintain the rolling 5-year Capex budget.
- Inform head office of completed projects and initiate capitalization process.
- Complete capitalization documentation and submit.
- Upkeep of asset register for Engineering and the manufacturing plants.
- Coordinate a yearly asset verification process. Remove identified unused assets from asset register via MOFA documentation.

**Buyer**
- Converting purchase requests into purchase orders.
- Maintain a positive relationship with technical personnel.
- Obtain at least 3 quotations prior to adjudication of an order.
- Follow up on all orders that are outside of the negotiated lead time and take corrective action.
- Constantly strive to improve vendor relations and provide long term information that would enable the vendor to improve their service and create a better understanding of our mutual business requirements.
- Evaluates, selects and negotiates with appropriate suppliers based on supplier capacities, cost and quality on renovation projects.
- Responsible for developing and maintaining good relationships with nominated equipment suppliers to establish a supplier base.
- Management of supplier costs within the company’s policies, procedures and approvals framework (stay in approved budgets)
- Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner.
- Maintains accurate and complete records related to all purchasing and supporting activities.
- Ensure that client BEE certificates/ratings were received and direct the short and long term objectives to clients without BEE ratings.
- Assist with duties of the technical buyer when she is on leave/sick.

**Administrative**
- Managing and maintaining budgets as well as invoicing.
- Align business processes with other supporting departments such as Finance and SHEQ.
- Arrange payments as per cashflow projections
- Monthly board reports.
- Using a variety of software packages such as Microsoft Word, Outlook, Powerpoint, Excel, Project Management to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
- Ensure alignment between offices with relation to vendors, policies and procedures where applicable.
- Arranging travel and accommodation for suppliers / contractors.
- Arranging in-house events.
- Update and maintain leave schedules of department.
- Maintaining office systems.
- Assist with all DMS queries and in-house training.
- General administrative duties

**Minimum Requirements**:
Finance Diploma/Degree

1-2 years’ experience in a similar role, in a manufacturing/fmcg environment

MS Office (Word, Excel and Outlook) competence essential

Knowledge of ERP systems (SAP and/or Syspro)

Project management certification would be advantageous

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