Tender Administrator/bidder/procurement

4 months ago

Pretoria, South Africa NEWA Human Solutions Full time

Building and Maintaining relationships with key stakeholders
- Managing the overall bid process, establishing timelines, and allocating resources effectively
- Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements
- Conduct risk assessments and identify potential risks
- Leading and developing tender documents, including compiling necessary information
- Working closely with cross-functional teams to gather relevant information, develop compelling proposals
- Maintaining accurate records of tender activities, preparing reports on tender outcomes

**Buyer duties and responsibilities**

Buyers perform market research, product tests and evaluations and analyse competitors to determine what products are featured in stores, catalogues and online marketplaces. They often have the following responsibilities:

- Developing an effective and accurate system for monitoring purchase orders
- Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders
- Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products
- Assisting the Supply Chain Manager with maintaining inventory levels and materials on a regular basis
- Effectively communicating with the management team to ensure all orders are accurate
- Provide all the Procurement support to the relevant office/division following
- the Procurement procedure.
- Handle the Request for Quotations (RFQ) processes for the division and

relevant categories.
- Participate actively in the supplier’s selection and undertake performance
- reviews.
- Negotiating contracts with suppliers to make business savings.
- Ensure that the goods & services purchased are in accordance with the

Purchase Requisition (PR).
- Purchase goods from approved vendors only as per the Vendor Control
- procedure.
- Assist in sourcing products/services and evaluating new vendors.
- Drawing outstanding purchase order reports.
- Confirming contract and price queries
- Preparing compliant purchase orders.
- Adhere to all Company policies and procedures
- Assist in sourcing of products and services. Act as an interface between suppliers

and other relevant departments and communicate any supply problems which may

impact on business operations
- Monitor and advise on any issues which may present risk or opportunity to the

organisation.
- Monitor market trends, competitor strategies and market suppliers.
- Maintain a professional relationship with suppliers.
- Operate with the highest standards of integrity.
- Perform any other duties required by your designated manager.

**Qualifications and Skills**:

- Must have a bachelor’s degree in business administration or related field
- Minimum of 3-4 years of leadership experience in Bid/ Tender Management
- Knowledge of Public Procurement Contracting and Tendering Principles
- Must have at least 3 years’ experience in responding to Tenders
- Must have at least 3years experience in Vendor/ Supplier collaborations

Application Question(s):

- Do you have Tender/bidding experience?

**Education**:

- Diploma (preferred)

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