Project Administrator

4 weeks ago


Cape Town, South Africa Stowe Holdings (PTY) LTD Full time

**PURPOSE**

The core purpose of the position is to be able to assist with administrative tasks and assist with coordination of various resources & tools in the implementation of small to large scale projects in a cost-effective manner and against pre-defined timelines, using asset control and management of human resources. And to provide Administrative support to various Project Leads.

**POLICIES AND PROCEDURES (10%)**

To be aware of Stowe Policies and Procedures and adhere to required policies and Procedures

**REPORTS INTERNAL (5%)**

Run reports to communicate progress and project performance to the relevant Internal audiences

Provide updates and support in the development of daily and weekly reports, dashboards and other communications

**ADMINISTRATION (65%)**
- Contact sites telephonically to get relevant project related information
- Serve as a project librarian, keeping accurate records of project documentation
- Creating electronic project packs
- Add project to Project Dashboard
- Submitting electronic Purchase Requests to Finance
- Submitting electronic Purchase Orders to AssetMangement
- Request courier cost from Finance where applicable
- Request Proof of Delivery of stock where applicable
- Log calls for relevant projects on HEAT
- Updating Project Calls on Heat with invoicing details
- Closing calls for relevant projects on HEAT when project has been completed
- Update relevant project reports where applicable
- Collate worksheets and required Project documentation
- Complete recons for Project Lead signoff
- Complete feasibilites
- Electronic filing of invoicing
- Able to support and back-up project lead when needed

**CLIENT MANAGEMENT (Internal) (5%)**
- Communicate administrative dealys to Project Lead
- Communicate or highlight if documentation is incomplete or incorrect
- Provide daily accurate feedback and reports as required
- Supply relevant project documentation when and if required

**SCHEDULE (5%)**
- Assist in mainting updated project schedule on a weekly basis
- Confirm relevant scope of work with resources
- Assisting with external scheduling and communication
- Computer Literate
- Strong attention to detail
- Deadline orientated and Time Managment
- Office 365 Package - excel, word, Teams
- Share Point - Good communication skills
- Reporting skills - Problem solving and negotiation skills
- Ability to work under pressure
- Ability to work with mínimal supervision
- Ability to work in a team
- Self-motivated and confident
- Confidentiality
- Promote good working relations
- 3 - 5 Years working experience in Administrative Role

**Job Type**: Contract
Contract length: 6 months

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

Application Deadline: 2023/08/21


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