Sales and Bid Coordinator

1 week ago

Midrand, South Africa Tsebo Group Full time

**About Us**:
We are currently looking for a Sales and Bid Coordinator to be responsible for the quality of bid/tender submissions through preparation and sales support to the BDM's. The primary objective is to increase sales conversion rates via enhanced quality of response and positive management of the sales business process in conjuction with customer's request. The position holder will also record all submissions in the sales administration system and record opportunities for the Operations division accordingly.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER**

**Duties & Responsibilities**:

- Ensure full coordination sales support and bid process
- Reading and understanding tender documents and briefs thoroughly to identify all deliverables, challenges, and problem areas
- Creation of a Bid Project Plan and tracking of progress including all deliverables for all role players and stakeholders
- Ensures all bid requirements are met and the proposal is printed and packaged on time for delivery - timely submission of bids
- Assist the sales teams to deliver new business and targets through understanding bid requirements in documents for all sectors
- Gather and maintain supporting information for inclusion in bids and (re)tenders to evidence experience, effectiveness and capabilities
- New bids, Renewals, Retenders
- Support in coordinating and submitting of rebids, renewals where required by the business.
- Track contracts coming up for expiration with key accounts manager of Thorburn or Tsebo.
- Design and support new proposals to retain existing business, work with MD of each region depending o where the customer is located to help drive the renewal and rebid process
- New Business Development Support
- Assist the business development managers in compiling winning bid strategies
- Ensure tender contracts/ terms and conditions are perused by Sales Director/ Legal Director for any anomalies beyond the standard
- Tracking of tender /RFQ process and exact record keeping of strategic dates and information to be provided or presentated
- Commercial support and customer relationship management
- Post new sales, support coordination between client and Thorburn to close of the commercial requirements such as SLA, KPIS and pricing schedules
- Build effective relationship with with customer and support as CRM on larger opportunities where applicable and required by the business

**Skills and Competencies**:

- Self-motivated - Innovation / Creation - Reliability / Dependability / Flexibility
- Persistence and tenacity
- Team Player with ability to plan ahead and be aware of all the different factors which need to be brought together (including timescales, stakeholders, the bid team and the collation of content).
- Excellent Attention to Detail
- Deadline Driven: ability to set personal deadlines which incorporate key milestones and production times - High energy levels
- Strong communications skills; confident and articulate in all communications i.e. verbal, telephone and in particular written communications
- Sales Project Management expertise
- Ability to work in a changing environment
- Ability to manage and work with internal colleagues in multiple geographies
- Demonstrable expertise in End-to-End Bid management
- Hands on approach to problem solving
- Efficient Microsoft Office skills

**Qualifications**:

- APMP membership and certification is a distinct advantage
- Demontrated knowlege and expertise in the services and or related industry
- Relevant degree or diploma (business development/sales/marketing/project management)
- Sales business development experience.
- Security industry experience in sales ,sales support and coordination of the team and business needs.
- Minimum 5-8 years in similar or related position essential
- Project management experience essential
- Sound and proven track record of meeting deadlines

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