Property Administrator

3 weeks ago

Cape Town, South Africa Global Talent Solutions Full time

Property Administrator

Leading Property Management company based in Cape Town CBD is looking for an experiences Property Administrator to report to the Property/Portfolio Manager (PM)

**Responsibilities**:
At Take-on of New Properties:

- Obtain leases, tenant files, billing history, tenant deposits, budgets, etc from previous Property Manager/Landlord
- Load all details on MDA, Owner, Property, Tenants and Leases. Ensure MDA building map ties up to actual plans and all space occupied and vacant is accounted for, including parking bays.
- Load existing budget on MDA (if no budget, PA to assist PM to prepare and PA to load)
- Provide Property Manager with all reports, plans, budget, etc for audit

At Termination of Management of Properties:

- Prepare files for hand-over
- Liaise with new Owner/Manager to provide information requested
- Close all tenant accounts by clearing balances, suspending late payment interest, stopping recurring charges and closing all accounting
- Advise Portfolio Admin Manager when all closed in order for Property to be closed

On-Going Admin
- Load leases on MDA (new and renewals) - give lease schedule and schedule pages to Property Admin to check, ensure that tenant diary completed for annual events e.g., turnover certificates, etc
- Bill tenants for rent and related charges, ensure recoveries are maximised in terms of lease agreements. Print recovery exception report and check that each tenant is billed each month for all municipal recoveries. Sign & file with pre-billing check each month.
- Monitor recovery percentages.
- Advise meter readers in writing of changes to billings/tenancies and follow up to check that changes have been made on next report
- Obtain turnover certificates from tenants on due dates by checking tenant diary each month and bill and collect any ad hoc/annual amounts due by tenants, e.g., turnover rent
- Calculate and bill annual rates increases to tenants by no later than September rent statements
- Ensure arrears are less than 5% by performing the credit control function of contacting tenants, sending letters of demands and if necessary, in agreement with Property Manager and landlord; initiate legal action
- Send monthly reports to owners for accounting purposes, minimum of cash flow and rentroll by last day of every month.
- Where required, assist in the preparation of management reports for monthly management meetings or as agreed with landlord
- Ensure that monthly owner payments/bond payments are made on due date
- Check and sign expense accruals, in order to ensure that; the amount is correct, the invoice number is correct, descriptions are correct, costs are allocated to correct buildings, correct suppliers and expense categories as per the budget
- Update tenant deposit list per building on a monthly basis
- Assist Property Manager with budget preparation and load completed budgets on MDA
- Convene and confirm management meetings as required and take minutes of any such meetings

Leasing
- Advise vacancy schedule co-ordinator of changes to vacancy schedule as and when they occur
- On a monthly basis, provide PM with list of leases expiring within the next 6 months
- Assist with preparation of offer to tenant where required
- If tenants notify that they will not be renewing, advise PM and broking, once PM confirmed ok to advise broking
- Assist PM with broker enquiries as required
- Prepare lease agreements/addendums/cessions and send to tenants for signature
- Follow up on return of lease agreements, review clauses where tenants have requested changes
- On notification of a tenant vacating, ensure that all the relevant parties are notified to initiate vacating inspections and deposit refunds.
- Initiate tenant deposit refunds.

Facilities
- Assist with calling of contractors to arrange meetings, enquiring about status of jobs underway as required by Property Manager
- Request Quotes on PM instruction
- Issue orders on PM instruction
- Assist with checking on jobs/orders in progress and keep monitor jobs report on MDA up to date

General
- Keep Property Managers diary if required
- Arrange meetings if required
- Take minutes of meetings where required
- Assist with general message taking, fielding calls if possible and drafting letters to tenants and service providers where required by Property Manager
- Ensure filing is kept up to date

This description is not restrictive, and the Property Administrator may be required to perform other tasks as directed from time to time.

**Requirements**:
Minimum of 5 years’ property admin experience

Experience on MDA highly preferable

Strong admin skills, financial/bookkeeping background will be of benefit.

**Job Types**: Full-time, Permanent

  • Property Administrator

    2 weeks ago

    Cape Town, South Africa Wonderland Property Group Full time

    Our Group owns and operates 33 luxury apartments situated along the **Atlantic Seaboard** in the Cape Town area. - These luxury apartments are marketed via AirBnB as well as numerous online sites. We are looking for a vibrant person to fulfill the role of a Property Administrator, attending to the daily operations of the various luxury apartments. **Must...

  • Property Practitioner

    3 weeks ago

    Cape Town, South Africa Trust Property Full time

    A new and exciting opportunity with **TRUST PROPERTY**, a reputable and successful Real Estate Agency, is seeking motivated and customer-focused **Rental Property Practitioners**(Real Estate Agents) to join our dynamic team. As a Rental Property Practitioner, you will assist Clients in finding their ideal rental properties, ensuring a seamless and positive...

  • Property Administrator

    4 weeks ago

    Cape Town, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Responsible for collecting monies owing in respect of properties managed by the company. Responsible for performing collection activities associated with various accounts. Reviews...

  • Intern Property Practioner

    2 weeks ago

    Cape Town, South Africa Stewart Property Full time

    **POSITION**:Intern Property Practitioner **LOCATION**:Atlantic Seaboard - City Centre and surrounds **SALARY**:Commission ONLY! **_ABOUT THE BUSINESS_** - STEWART PROPERTY is a multifaceted property-services company specializing in asset disposals by way of auction and private treaty sales. Our leasing services include new negotiations, renewals, and...

  • Commercial Property Manager

    2 weeks ago

    Cape Town, South Africa SANDAK-LEWIN PROPERTY TRUST Full time

    Qualifications and Experience required: - Strong customer service skills to build good relationships and grow the portfolio - Minimum of 2 years property management experience in commercial property - Good communication skills both internally in the company and with clients - Understand monthly property management processes through to month end and...

  • Property Administrator

    1 day ago

    Cape Town, Western Cape, South Africa Macdonald & Company Full time

    Macdonald & Company is seeking a Property Administrator to join their team in Cape Town. The successful candidate will be responsible for providing administrative support to the Facilities Manager and ensuring that all property-related tasks are completed efficiently.The ideal candidate will have excellent communication and organizational skills, with the...

  • Property Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Property Management and Maintenance company seeks an experienced Utilities Administrator on a permanent base to administrate the utilities of Residential, Commercial, Industrial and mixed-use properties.Duties:1. Receives, reconciles and records utilities accounts from respective municipalities2. Resolves municipal accounts queries with relevant...

  • Property Administrator

    2 weeks ago

    Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **360000 - 420000** **Job Type**: **Permanent** **Reference**: **64670** **Job Summary**: Are you a forward-thinking and perceptive Property Administrator? Our client has been demonstrating their passion for property for the past 3 decades. They develop, manage and own various retail, office and industrial...

  • Assistant Property Manager

    3 weeks ago

    Cape Town, South Africa UK Property Management Specialists Full time

    **ASSISTANT PROPERTY MANAGER / PORTFOLIO MANAGER** **Century City, Cape Town** **R16, 000 - R23,000 Per Month (Can increase after successful probation)** **Working Hours: Monday to Friday 9:00am - 18:00pm** **or 10:00am - 19:00pm** **To start as soon as possible** **| Working with UK Clientele** We have a fantastic opportunity available with a...

  • Property Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa Dynexity Full time

    Our client in the Stellenbosch area is seeking an experienced Property Administrator to join their team. Candidate must have a good financial understanding, experience using MDA and experience working in commercial property management.

  • Property Administrator

    1 week ago

    Cape Town, South Africa Sandak Lewin Trust Full time

    Qualifications and Experience required: - Minimum 1 year of experience in a similar position - Experience within residential rental administration - Great administrative skills - Detail oriented - Excellent communication skills and telephone etiquette Duties and Responsibilities: - Generate and upload leases to property management platform - Manage...

  • Property Lease Management Expert

    2 days ago

    Cape Town, Western Cape, South Africa Broll Property Group Full time

    Job DescriptionThe Lease Administrator will be responsible for ensuring the accurate and timely completion of assigned leasing administration functions, including drafting and preparing leases, capturing and processing lease agreements, and maintaining effective communication and coordination with company personnel and management.Key Responsibilities:Drafts...

  • Property Administrator

    3 hours ago

    Cape Town, Western Cape, South Africa VHRS Full time

    Location: Cape Town, South AfricaReporting to: Robin Booth, Realtor & Property SpecialistJob Summary:We are looking for a highly organized and detail-focused Property Administrator to support Robin Booth in managing a diverse rental portfolio, including high-end Airbnb units, student housing, multi-lets, and long-term rentals. Robin has created extensive...

  • Commercial Property Administrator

    2 weeks ago

    Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **360,000** **Job Type**: **Permanent** **Reference**: **66969** **Job Summary**: Our client is growing! With over 25 years in the Real Estate industry and a proven track record in outsourced Property Management services, an opportunity for a Commercial Property Administrator has been created in this busy Cape Town...

  • Property Operations Associate

    1 day ago

    Cape Town, Western Cape, South Africa Top Host Property Management Full time

    Company Overview:We specialise in delivering exceptional service to property owners and guests across Cape Town. Our dynamic team is looking for a reliable and motivated Operations Assistant (Runner) to join us.Key Responsibilities:Operational Tasks: Execute daily tasks efficiently, ensuring seamless operations. This includes delivering and collecting items,...

  • Property Sales Administrator

    2 weeks ago

    Cape Town, South Africa SL Personnel Full time

    FWJK Property Development in Cape Town is looking for a Property Sales Administrator (fluent in German) to join their team. Duties include but are not limited to: - Carrying out administrative duties and liaising with tenants to ensure a timely and responsive property administration service - Ensuring tenant satisfaction through resolving tenant queries -...

  • Property Administrator

    1 week ago

    Cape Town, Western Cape, South Africa TFG (The Foschini Group) Full time

    About TFG:Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers....

  • Property Administrator

    2 days ago

    Cape Town, Western Cape, South Africa TFG (The Foschini Group) Full time

    Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more...

  • Property Management Administrator

    1 day ago

    Cape Town, Western Cape, South Africa Sagen Advisory Full time

    We, Sagen Advisory , a specialized recruitment company, are seeking a highly organized and detail-oriented experienced Property Management Administrator to join our client's professional team in Westlake, Southern Suburbs of Cape Town.Our client is an established property management company based in Cape Town and Johannesburg. With a multimillion-rand...

  • Commercial Property Administrator

    15 hours ago

    Cape Town, Western Cape, South Africa Parvana Full time

    Role DescriptionWe are seeking an experienced property administrator to join our team. As a commercial property administrator, you will be responsible for reviewing and processing headlease invoices, handling correspondence, and liaising with property owners.The successful candidate will have a relevant Bachelor's degree, prior experience in property...