Bid Administrator

2 weeks ago

Centurion, South Africa G4S Full time

Job Introduction
G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Bid Administrator based at our operations in Centurion Head Office

Reporting to the Bid Manager ,the main purpose of the role is to The position holder is responsible for the collation of all tender/proposal submissions for bids as directed
by the Bid Manager or ESS Director. Their primary objective is to support the bid process for national bids
and assist the Bid Manager via quality and positive task management. The position holder is also
responsible for the design and provision of marketing material as requested.

The incumbent will be expected to be results driven and to live the values of the organisation.

Main Responsibilities
**Sales documentation**
- Provide regions with sales-related documentation
- Keep all relevant certificates up to date
- Updating of above on the intranet
- Respond to requests for information
- Assist with drafting of sales-related documentation &
presentations

**Prepare & submit national tenders & cost proposals**
- Assist with compilation of national tenders & related tasks
- Ensure work is submitted on time & accurately, and priced at
- margins as directed
- Follow up on outstanding tenders
- Provide support with presentations
- Ensure best practice within all answers to all tender questions,
- and focus on specific areas that require more complex solutions
- Compile & update customer references for specific industries
- Costing proposals(with support from finance dept)

**Provide effective support and also assistance on requested projects**
- Complete tasks within the allotted time frame and provide feedback
- Produce accurate work
- Provide reliable support-system
- Manage & execute special projects timeously & comprehensively
- Communicate with all relevant parties

**Development & design of marketing collateral**
- Provide & design of marketing material as requested
- Development of marketing material/newsletters/brochures etc.
- Maintain Group branding & marketing guidelines
- Keep up to date on Group guidelines & advise accordingly
- Develop, write & produce advertisements in line with guidelines
- Ensure correct procurement process followed around orders and new marketing vendors

**Effective & efficient provision of graphic design support**
- Administer marketing & sales portion of the intranet
- Provide graphic design support for other departments on request
- Adhoc related tasks as requested

**Effective management & distribution of marketing material**
- Administration of marketing/sales material stock
- Distribute stock as required by regions, within a reasonable timeframe
- Ensure marketing material requested is costed to relevant region
- Distribution of International magazine and any other required material
- Source & procure marketing and branded items
- Ensure new items are quoted & signed off in line with budget

**Health and Safety**
- Participate in the design/ development/ review/
- implementation and monitoring of the branch/region/national safety plans for each year.
- Participate in safety forums created by company for example safety meetings and safety talks
- Report all safety incidents to the relevant people
- Discuss all safety incidents on all levels
- Follow-up on any activities assigned through safety
- meeting/committee/representative/management
- Attend safety education and refresher programmes
- Comply with safety policies and procedures at workplace
- Distribute safety information as and when required
- Wear protective clothing all the time

**Qualification**
- Diploma/degree in Procurement, supply chain, and/or BCom Law degree

**Experience**
- Minimum 3 years’ tenders and/or contracts administration experience
- Graphic design experience essential
- Knowledge of Sales & Marketing
- Understanding of costing modules

**Skills and Attributes**
- MS Office & Publisher
- Adobe InDesign
- HTML
- Negotiation skills
- Numeric skills
- Ability to work under pressure delivering objectives
- Attention to detail
- Time management skills
- Interpersonal skills
- Analytical thinking

Package Description
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice

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