Supply Chain Manager

7 months ago

Centurion, South Africa DBSA Full time

The IPP Office is responsible for the procurement of energy from Independent Power Producers and supports the Department of Energy on various mandates. This role is responsible for the management of the procurement of goods and services as well as Transaction Advisors for the IPP Office as well as to facilitate aspects of the DMRE’s procurement processes.

equitable, transparent and cost-effective procurement practices that is consistent with policies and laid down requirements encapsulated in legislative frameworks.

**Key Responsibilities**:
Policies and Procedures
Research and give input into the formulation of Supply Chain Management Policies needed to achieve the Corporate Objectives of The IPPO for submission.
Develop and manage all strategies, plans and outputs necessary to implement the policies and objectives of the Supply Chain Management Section of The IPPO.
Develop, align and implement procurement standards, templates and process across the business
Accurate analysis on procurement transactions (spend information) for trends. Assessment on off contract spend, spend without quotations, non-compliance to policy (deviations), single source, processing errors etc. - for the purpose to inform planning, risk management, gap closure and reporting

Risk Management
Development and implementation of effective processes to ensure that the risk exposure of The IPPO is within the policy-defined risk appetites for each of the SCM activities.

Stakeholder Management
Design, implement and control processes to deliver the required stakeholder interactions and value propositions to the stakeholders of SCM.
Facilitate and report on effective feedback systems with stakeholders.

Acquisition, Appointment, Contractual Agreements and Disposal
Ensure appropriate processes and bid systems are applied to solicit responses in the form of quotations from suppliers/ vendors or service providers.
Ensure adherence to SCM SOPs related to bid documentation, site meetings, briefings, tender opening, registering, recording and evaluation of bids.
Develop, implement and maintain quality control programmes and provide appropriate feedback to both management and clients.
Plan tender reviews and submittal deadlines according to business unit / owner requirements.
Facilitate the establishment of the necessary governance structure/s to lead and adjudicate on the tender (CFT- Cross Functional Team)

Value Management
Support the Financial Division and SCM Unit on delivering on the key business imperatives pertaining to costcontainment; innovation and productivity and business relevance
Work with the appropriate Business Unit Managers to understand their operational plans, sourcing requirements, budgets, service standards and targets (cost, transformation, etc.)
Development and maintenance of the demand pipeline and sourcing plan for business
Support business units with drafting specifications / requirements for Tenders
Negotiate prices, terms and conditions with suppliers. Deliver savings targets to the IPPO
Quarterly meetings/interventions with staff to improve knowledge and understanding of policies and guidelines and close gaps. Support the Bank and the SCM team in delivering innovative solutions to improve productivity, service levels and contribute to cost containment.

Reporting
Report process performance, deviations and Procurement lead times against SLA (weekly)
Monthly report on RFQ’s, Closed tenders and RPF’s
Trend analysis on procurement transactions (spend information) - report on non-contract spend, spend off contract. To include recommendations to inform sourcing pipeline.

**Expertise & Technical Competencies**:
The incumbent should have the following qualifications and experience:
Relevant Supply Chain Management qualification with strong procurement / sourcing expertise
Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.
At least 10 years’ experience in SCM
At least 5 years’ experience as SCM Manager
Specific training and experience in Public sector procurement
Accredited training for SCM senior managers an advantage

The incumbent is required to have the following leadership competencies:
Managerial: Leadership; People management; Strategic planning
Generic: Business Acumen; Analytical; Decision making; Negotiation; Administrative; Problem solving; Customer management; Change management; Communication; Facilitation; Numeric skills; Computer literacy
Knowledge: Procurement and supply chain management; Supplier relationship management; Procurement policies and procedures; Contract management; Procurement delegation; Financial analysis; Detailed working knowledge of the PPPFA, supply chain regulations from National Treasury, BBBEE Act and PFMA.
Skills: Financial analysis; Supplier relationship management; Contract management? Solution and deadline orientated with the ability to manage bottlenecks effectively
A

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