Front of House/ Facilities Manager
3 weeks ago
**Job Duties/Responsibilities will include**:
Transfer all incoming calls efficiently and timeously to ensure excellent client service levels.
Ensure messages are accurate and are distributed timeously.
Sort, open, and distribute mail.
Accept deliveries and notify recipients.
As part of the Facilities team, may be tasked to assist with on-boarding of new starters as directed by Talent Management.
Welcome clients and guests in a professional manner.
Create guest WIFI.
Organize meeting room bookings or Teams calls as required.
Liaison with front office support staff with regards to meetings set-up and when meetings adjourn, so that they can clean.
Filing, printing, scanning, laminating, and tracking.
As instructed by the Facilities Manager, assist with sending announcements and facilities related communications to business.
Assist with office supply requests daily.
Monitor office supplies and place orders where required.
Arrange courier collection and delivery of packages.
Prepare reports as required by Facilities Manager and run errands as required.
Assist with travel arrangements, making reservations and organizing catering as requested.
Complete and submit all recons to finance timeously.
Liaise with finance around invoices, quotes etc as required.
Provide reports as requested e.g., facilities checklist, access control, etc.
Matric / Grade 12
3-5 years’ experience minimum, in a front-office / reception position - with some exposure to broader Facilities support
Code 10 Driver’s License and own vehicle
Exposure to Outlook, Internet, Word, Excel, and PowerPoint essential
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