Meetings Coordinator

6 months ago

Johannesburg, South Africa Computershare Full time

The General Meeting is the flagship event in an Issuer’s annual financial calendar and the smooth running of the meeting activities is of paramount importance.

Shareholder Meetings administration is a high-profile client service, and technical advances and COVID concerns have led to substantial growth in the provision meeting solutions. Computershare continues to develop products to keep us at the forefront of this market and to cater for recent and projected growth we are looking to recruit a dedicated team to support these services.

**A role you will love**

As the Meetings Coordinator you will bring your passion for client service, product innovation, product growth and program execution to this critical role. Your experience and drive will play a major role in the ongoing development of this market and Computershare’s solution delivery.

**Some of your key responsibilities may include**:

- Planning, scheduling and allocating your time and effort to administer Meetings.
- For assigned meetings, work directly with client facing staff and client contacts to discuss, plan and agree upon meeting logistics including resolution set up and reporting needs. Client contacts will include Company Secretaries and Chairpersons for the General Meetings
- Coordinate all required information related to meeting from announcement through execution while engaging all key internal and external stakeholders
- Work closely with Meetings Operations team and vendors to ensure that all required systems are setup in a timely and consistent manner and remain synchronized (based on ongoing update requirements) throughout the meeting timeline
- Work with clients, external vendors and internal departments to ensure all execution requirements are identified and tested prior to meeting date (including dress rehearsals)
- Manage all activities on day of meeting to ensure that the Meeting(s) are completed successfully
- Manage post meeting client needs for meeting recording and reporting Provide detailed reporting on your assigned meetings to Client Management Team

**What will you bring to the role?**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s Degrees (B. A.) or equivalent; or five+ years related experience and/or training; or equivalent combination of education and experience.
- At least 2 - 3 years’ experience in Event Coordination and Project management methodologies;
- Detailed understanding of Client Annual, General, Court and Special meeting requirements;
- Understanding of proxy voting and online event hosting solutions;
- Exceptional communication and analytical skills with ability to collaborate, communicate and influence Issuer clients at a very senior level, including Company Secretaries and Chairpersons;
- Exceptional organizational skills with the ability to manage multiple tasks with competing priorities, in a challenging and dynamic environment;
- Experience developing technical and operational procedural documentation;
- Advanced understanding of concepts, various technologies, and metrics required to ensure successful day-to-day management of virtual meeting technical support;
- Ability to build consensus among stakeholders as to best solution;
- Ability to cope and react appropriately in the face of technological or logístical challenges; encountered in a ‘live’ meeting environment; Ability to work autonomously, navigating through complexity and ambiguity.

**A company to be proud of**

Computershare (ASX:CPU) is a world leader in financial administration with over 14,000 employees across 21 different countries delivering expertise to over 40,000 clients. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of the world of opportunities we have available. With infinite possibilities, we could take you anywhere.

**Rewards designed for you**

**Employee Share Plan. **Set aside salary to purchase shares in our company and you’ll increase your investment when you receive a generous company contribution towards additional shares.

**Health and Wellbeing. **Our health and wellbeing rewards can be tailored to support you and your family.

**Save for Your Future. **We will support you along your retirement savings journey.

**Paid time away from work. **Our employees enjoy a competitive paid time off package, including a day each year to volunteer time for a good cause that is important to you.

**Employee Discounts. **We’ve partnered with other organisations to offer you extra savings. Enjoy discounts with banks, car manufacturers, on flights, accommodation and days out as well as with many big brand shops.

**Extra Rewards.

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