Project Coordinator.(Ad08)

4 days ago

Johannesburg, South Africa University of the Witwatersrand Full time

-Key responsibilities include the following:

**Administrative and Coordination Support**
- Compile and draft various forms of NEC4 contracts including works, professional services, term services, and supply contract templates as directed.
- Coordinate and consolidate project information issued by the Project Managers and produce project specific or portfolio-wide progress reports as directed.
- Coordinate and consolidate project financial information issued by the Project Managers to maintain accurate project specific and portfolio-wide financial forecasts and tracking of actual expenditure versus the forecasts.
- Coordinate and consolidate project implementation plans issued by the Project Managers and produce project specific or portfolio-wide
- Maintain accurate, organised, and complete records of all project related documents received and produced.
- Maintain accurate, organised, and complete contract database/register to include all agreed conditions.
- Ensure that all completed projects are closed financially, and that fixed assets capitalisation data is timeously prepared for submission to the Central Finance Department for capitalisation.
- Liaising and communicating with a variety of stakeholders such as professional and support staff, academic staff, external stakeholders, consultants, suppliers, contractors and the public.
- Produce reports as directed, including departmental reporting requirements to University management and donors.
- Coordination for any meetings, functions, events, catering, travel and parking as required.

**Procurement Support**
- Facilitate and coordinate project or departmental related procurement activities in accordance with the university’s policies and procedures, including guidance of assigned project managers through the tender documentation development process.
- Coordinating the nomination of scoping and evaluation members required to participate in the tender process, and securing approval of nominations by the Head of the Department.
- Drafting tender document templates including non-technical information, in coordination with the project managers who will provide the technical information.
- Drafting of tender advertisements and requesting of quotations through Procurement Services department in preparation for the target tender advertisement dates.
- Completeness review of final tender documentation pack to be submitted for uploading to the university’s website or directly issued to invited tenderers.
- Coordination and administrative support for tender processes as the designated Tender Administrator, keeping records of intent to bid registers, attendance registers, schedule of queries, submission registers and coordinating information sessions.
- Coordination and administrative support for tender evaluations including coordinating evaluation meetings, processing submissions and reviewing procurement mandatory submission documents, drafting of submission summary schedules, drafting of evaluation schedules and templates, consolidation of evaluation team submissions, preparing tender evaluation report templates, completeness review of final tender evaluation report packs prior submission to the Tender Committee, and drafting and distributing tender outcome letters.
- Compiling comprehensive tender audit documentation packs to be stored on the designated departmental network shared drive or any other physical or virtual location as directed.
- Drafting weekly procurement status reports per tender to be submitted to Procurement Services Department.
- Facilitating post procurement activity review and feedback meetings for lessons learnt and process improvement.
- Any other procurement related administrative and reporting requirements as directed by the line manager.

**Procurement Administration Support**
- Reviewing contract documentation submissions for correctness, completeness, and compliance with the university’s delegation of authority and procurement policies and procedures.
- Loading of purchase requisitions on Oracle, for Finance team to review and approve against project control budgets;

**Maintenance of Project Management Systems**
- Responsible to maintain departmental project information on the designated systems in accordance with departmental processes and university policies and procedures.
- Responsible to ensure that all project related documentation issued by Project Managers is filed on the departmentally designated system, and that project records are comprehensive and complete as required for internal and external audits. Documentation includes but is not limited to the business case and project approvals, contracts, invoices, plans and drawings, meeting minutes, risk registers, reports, and implementation programmes.
- Responsible to maintain accurate, organised, and complete contract database/register to include all agreed conditions.
- Responsible to ensure that all completed projects are closed financially, and that fixed assets c

  • Project Coordinator

    5 days ago

    Johannesburg, South Africa Project Management Connection Full time

    **Job Purpose**: - Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary. - Key Stakeholder Management including Communication and Interaction - Internal:...

  • Project Coordinator

    11 hours ago

    Johannesburg, Gauteng, South Africa Henry Fagan Consulting Engineers & Project Managers Full time

    About UsHenry Fagan Consulting Engineers & Project Managers is a Level 1 B-BBEE company with over 2,500 successful projects globally. We have earned numerous awards for innovation and excellence.Why Choose UsTrailblazing Reputation: Work with a company renowned for its award-winning portfolio and forward-thinking approach.Visionary Leadership: Collaborate...

  • Project Manager

    5 days ago

    Johannesburg, South Africa Keystone Project Recruitment Full time

    **JOB OBJECTIVE** - Identify and communicate the objectives for the project team in accordance with the contract terms, scope of work and corporate policy. - Communicate these objectives to the project team, Departmental Managers, and Client. - Organise the project team in consultation with Departmental Managers and agree the assignment of all key...

  • Project Coordinator

    7 days ago

    Johannesburg, South Africa NTT Data Full time

    A project coordinator is a member of the project management team who runs small-medium sized projects or supports senior project manager by overseeing administrative or project tasks, communicating with stakeholders and ensuring resource availability and delivery for the project team. The project coordinator will coordinate the schedule, budget, issues, and...

  • Project Coordinator

    3 weeks ago

    Johannesburg, South Africa eSoft Development And Technologies Full time

    **Project Coordinator** To provide PMO/project/programme coordination and support services throughout the programme/project/service life cycle. **1). This entails the following activities**: - Coordinate project activities of planning, monitoring and control as delegated by the Project Manager to ensure successful delivery of the project. - Provide...

  • Project Coordinator

    3 weeks ago

    Johannesburg, South Africa Nambiti Technologies Full time

    We are recruiting for a Project Coordinator. Monitor performance of grant recipients, generating learning for industry on best approaches to delivering residential company to low-income communities. Oversee the work of the ISPs/ FNOs on the company Fund technical and operations team. Coordinate multiple and simultaneous inter dependencies end-to-end...

  • Project Coordinator

    3 weeks ago

    Johannesburg, South Africa Dimension Data Full time

    As a Project Coordinator, you'll be responsible for the project planning and coordination of all projects within the organization. You will ensure that all projects are executed on time, in accordance with budget, within deadlines and in compliance with company policies. You should have experience managing multi-disciplinary teams to ensure projects are...

  • Project Coordinator

    2 weeks ago

    Johannesburg, South Africa Dimension Data Full time

    Are you looking for a new challenge? Do you love working with people, but feel like your current role is not challenging you enough? Have you always wanted to work on big projects and be responsible for meeting deadlines? We understand! My client is looking for an enthusiastic Project Coordinator who can help him achieve his goals. The Project Coordinator...

  • Project Coordinator

    3 weeks ago

    Johannesburg, South Africa Boardroom Appointments Full time

    **Key purpose**: As a Project Coordinator, you'll be responsible for the project planning and coordination of all projects within the organization. You will ensure that all projects are executed on time, in accordance with budget, within deadlines and in compliance with company policies. You should have experience managing multi-disciplinary teams to ensure...

  • Project Coordinator

    3 weeks ago

    Johannesburg, South Africa Arcfyre International Full time

    **Company**:Arcfyre International **Position**:Project Coordinator **Seniority level**:Entry Level **Contract**: Full-time **Industry**:Security and Investigations **Location**:Johannesburg **ROLE SUMMARY**: We are seeking a number of highly experienced and detail-oriented Project coordinators to join our team. Our protective services team provides...

  • IT Project Coordinator

    11 hours ago

    Johannesburg, Gauteng, South Africa FirstRand Namibia Limited Full time

    Job DetailsThis is an exciting opportunity to join our team as an IT Project Coordinator. The successful candidate will be responsible for coordinating and implementing IT projects across the organisation.Coordinate and implement IT projects from initiation to completion.Develop and maintain relationships with stakeholders to ensure effective project...

  • Project Coordinator

    6 days ago

    Johannesburg, South Africa Re-Action Consulting (Pty) Ltd Full time

    **Position**:Project Coordinator **Reporting To**:Project Manager **Location**:Johannesburg and/or Witbank **DESCRIPTION** This role forms part of a team that will be implementing a COVID-19 Vaccination project within the Mpumalanga province. The Project Coordinator will be responsible for co-ordination of all activities and resources regarding COVID-19...

  • Project Coordinator

    2 weeks ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for a Project Coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Coordinate with cross-functional project teams to create and administer project plans, reports, and schedules. Full support to the Project Management team. Assists with administrative preparation for various meetings. Ordering equipment...

  • IT Project Coordinator

    2 weeks ago

    Johannesburg, South Africa Express Pros Fourways Full time

    **JOB AT A GLANCE**: We are looking for an **IT Project Coordinator** to be responsible for handling our clients company's ongoing projects. The project coordinator will coordinate the schedule, budget, issues and risks of the project. It’s their job to make sure the project management framework is well-organized and that it runs smoothly. This can...

  • Project Coordinator

    2 weeks ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for a Project coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Coordinate with cross-functional project teams to create and administer project plans, reports, and schedules. Full support to the Project Management team. Assists with administrative preparation for various meetings. Ordering equipment...

  • Construction Project Coordinator

    11 hours ago

    Johannesburg, Gauteng, South Africa Henry Fagan Consulting Engineers & Project Managers Full time

    Hired by Henry Fagan Consulting Engineers & Project Managers, a Level 1 B-BBEE company established in 1984, you will be working on an iconic portfolio of projects across South Africa and globally. With a trailblazing reputation, visionary leadership, and a team-centric culture, you will thrive in a collaborative and supportive environment with aspirational...

  • Project Coordinator

    5 days ago

    Johannesburg, Gauteng, South Africa Ananzi Full time

    Job DescriptionAs a Project Coordinator at Ananzi, you will be responsible for overseeing the study life cycle of process mining projects. This includes concept origination, pre-feasibility and bankable feasibility studies. You will assist in tender and proposal preparation as required, ensuring timely and cost-effective delivery of project...

  • Project Coordinator

    1 week ago

    Johannesburg CBD, South Africa Rand Mutual Admin Services Full time

    Introduction: The Project Coordinator plays a crucial role in supporting the project management team to ensure the successful planning, execution, and completion of projects. Description: THE JOB AT A GLANCE The Project Coordinator plays a crucial role in supporting the project management team to ensure the successful planning, execution, and completion of...

  • Project Coordinator

    18 hours ago

    Johannesburg, Gauteng, South Africa Multiform Human Development Full time

    Job DescriptionThe ideal candidate for this role will be a skilled Project Manager/Operations Manager who can lead and coordinate multiple engineering projects. The successful incumbent must possess at least five (5) years experience in coordinating and understanding different engineering disciplines such as electrical, industrial, and civil engineering.The...

  • Project Coordinator

    2 weeks ago

    Johannesburg, South Africa Hanso Full time

    Project Manager and Coordinator **Location**: Johannesburg, South Africa (Remote/Hybrid) **Company**: Hanso - Web Design & Digital Marketing Services **Job Type**: Full-time **Experience Level**: Entry-level to Mid-level **Salary**: Competitive, based on experience **About Hanso**: Hanso is a dynamic and rapidly growing web design and digital marketing...