Project Administration Assistant

2 weeks ago

Pretoria, South Africa Technology Innovation Agency Full time

**Job Advert Summary**:
**Job Purpose**: To generally supports the National Project Technical Expert and Coordinator in day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting.

Technology Innovation Agency (TIA) is a talent driven, customer
- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.

**Minimum Requirements**:
**Qualification and Experience**
- Three (3) years qualifications in Project Management or equivalent
- 3 years experience in project administration, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the project management
- Experience in organization of public events, trainings and meetings.

**Duties and Responsibilities**:
**Financial Perspective**
- Assisting in projects financial resources management, Human Resources Management, efficient procurement, and logístical services
- Assisting in the preparation of payments requests for operating expenses, salaries, insurance, etc. against project budgets and workplans

**Stakeholder Management**
- Support the maintenance of the GCIP national on-line platform
- Support the facilitation of networking and management of networks

**Internal Processes**
- Providing required support in organizing/conducting project activities.
- Drafting minutes of Project Steering Committee and other project-related meetings.
- Conducting administrative follow-up as needed for all activities.
- Collecting project-related information and supporting the NPC in the preparation of reports as set out in the workplan.Supporting the follow-up on project auditing issues.
- Maintaining up-to-date files and records of project documentation.Providing logístical support for workshops and other meetings as tasked by the NPC.
- Supporting the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports.
- Arranging external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
- Assisting in organizing, executing, and coordinating logístically public events, like seminars, training, workshops, forums, and exhibitions.
- Providing general office assistance such as responses to complex information requests and inquiries; reviewing and responding to the routine incoming correspondence; performing routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
- Support the collection and consolidation of GCIP M&E data and reporting

**Learning and Growth**
- KPA’s are understood and achieved as agreed upon in the Performance agreement
- Review performance against agreed performance standards
- Live the values and culture of TIA
- Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency, aligned to Portfolio Manager or Programme Manager career ladder agreed with Head.
- Organisation Information Systems and tools are optimally utilized to execute core tasks

  • Project Administrator

    7 days ago

    Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

    To provide general and project administration support for the Monitoring and Analysis division. KEY PERFORMANCE AREAS - Internal/external coordination and administration- Liaise with and maintain effective with relevant stakeholders (internal and external). - Assist with the organisation of meetings and associated arrangements on behalf of the Division. -...

  • Project Administrator

    1 month ago

    Pretoria, South Africa Baraka IT Solutions (Pty) Ltd Full time

    a) Qualifications Required: At least a two (2) year ICT qualification in Information Technology or Computer Sciences or Information Systemb) ExperienceTwo (2) years or more experience in Project Administration for each resource to be allocated.c) The following is the Job Summary of a Project Administrators required by the Fund:The Project Administrators must...

  • Project Assistant

    1 month ago

    Pretoria, South Africa ALSTOM Full time

    Req ID:442190 At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter...

  • project administrator

    4 weeks ago

    Pretoria, Gauteng, South Africa Jobking Full time

    Negotiations skills Performance oriented Computer literacy. Successful candidates will be subjected to "Confidential" Security Clearance procedures through the State Security Agency A valid driver's licence and willingness to travel are essential Must be available to work on weekends.N.B. suitable candidates must directly send their cv to thandi AT...

  • Project Manager Assistant

    1 month ago

    Pretoria, South Africa People Dimension Full time

    IntroductionA leading Electronic Manufacturing Company in Pretoria is looking for a Project Manager Assistant to join their company.Duties & ResponsibilitiesMAIN PURPOSEMaintaining files appropriately as needed.Handle sensitive documents and media.Data processing on Excel.Assisting Project managers with queries, follow-up actions.Assisting with the...

  • Project Administrator

    1 month ago

    Pretoria, South Africa TWK Agri Full time

    TWK Agri has the following vacancy available: Project Administrator within the Corporate Services division in Pretoria, Gauteng. **Responsibilities and Duties** - Schedule regular meetings and record decisions (e.g., assigned tasks and next steps) - Break projects into doable tasks and set timeframes and goals - Create and update workflows - Conduct risk...

  • Assistant Director: Administration

    4 weeks ago

    Pretoria, South Africa Affirmative Portfolios Full time

    **Project Management ~ Office Management** **Pretoria** ***: **ASSISTANT DIRECTOR: ADMINISTRATION - PRETORIA** **R314 968-00 P/A - 12 MONTHS FIXED TERM CONTRACT** **DUTIES AND RESPONSIBILITIES**: - **Coordination of budget and administration** - Facilitate inputs and finalisation of annual budgets and monthly expenditure projections. - Process transfer...

  • Finance Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Conclusion Group Full time

    *Position Overview:*We are seeking a detail-oriented and proactive Finance Administrative Assistant to join our team. The ideal candidate will provide essential support to our finance department, assisting with various administrative tasks to ensure the smooth operation of financial processes.*Responsibilities:*- Assist with the preparation and processing of...

  • Finance Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Conclusion Group Full time

    *Position Overview:* We are seeking a detail-oriented and proactive Finance Administrative Assistant to join our team. The ideal candidate will provide essential support to our finance department, assisting with various administrative tasks to ensure the smooth operation of financial processes. *Responsibilities:* - Assist with the preparation and...

  • Assistant Director: Administration in The Office of

    1 month ago

    Pretoria, South Africa Tasiso Full time

    Administrative Support: - Assist in doing quality assurance in submissions. - Processing and duplication approved submissions. - Distribute approved submissions and letters to relevant programmes. - Drafting of letters, memoranda and submissions as requested. - Providing feedback to officials on status of submissions. - Submitting copies of the submissions...

  • RFX - 4932036 - Project Administrator services

    4 weeks ago

    Pretoria, South Africa Tipp Focus Full time

    Objective of this Scope of WorkThe main purpose of this position is to provide and perform general project administrative support functions to ensure the smooth running of Data Centre Strategy implementation; provide coordination services to the Project Manager, Workstream Leads and key Stakeholders.Scope of Services DefinitionThe scope will include but will...

  • Project Assistant Engagement

    4 weeks ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Project/Activity - USAID/South Africa TSSIndustry - USAIDCity - PretoriaState/Province - GautengCountry - South AfricaZip/Postal Code - 0002HIghest Level of Education - Diploma and/or equivalent relevant experience in any fieldWork Experience - 1-3 years- Panagora Group is a social enterprise dedicated to providing high-quality,...

  • Assistant Director: Administration in The Office of

    1 month ago

    Pretoria, South Africa Kamo Placements Full time

    **JOB DESCRIPTION** Administrative support - Assist in doing quality assurance in submissions - Processing and duplication approved submissions - Distribute approved submissions and letters to relevant programmes Workflow processes in the ODG - Assist with quality control on all DG memoranda drafted - Sending out preliminary memos to programmes on the same...

  • Assistant Director: Administration in The Office of

    1 month ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) To provide administration support in the Office of the Director-General. **JOB DESCRIPTION** Administrative support - Assist in doing quality assurance in submissions - Processing and duplication approved submissions - Distribute approved submissions and letters to relevant...

  • Administrative Assistant

    4 weeks ago

    Pretoria, South Africa Huis Herfsblaar Full time

    **Purpose of the position**: To answer our busy main switchboard, assist visitors at reception in an engaging and professional manner, assist the Case Administrator with all administrative duties, and processing of supplier invoices. **Qualifications and Experience** - Matric (National Senior Certificate) - Computer literacy in Microsoft Office (Word,...

  • Administrative Assistant

    4 weeks ago

    Pretoria, South Africa Baby Studio Full time

    Looking for an assistant/administrator to assist in daily tasks. Must have own vehicle and be willing to travel in Pretoria from time to time. With travel allowance. Must have matric and be bilingual. **Salary**: R8,000.00 per month Ability to commute/relocate: - Pretoria, Gauteng: Reliably commute or planning to relocate before starting work...

  • Project Assistant: Logistics

    1 month ago

    Pretoria, South Africa Panagora Group Full time

    Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health, development, and learning consulting. We are a dynamic woman- and employee-owned small business partner focused on market-based and integrated local solutions that strengthen country capacity and independence; and on learning, communications, and...

  • Administrative Assistant Pretoria, Gauteng

    4 weeks ago

    Pretoria, South Africa PSG Konsult Ltd. Full time

    **Designation**: Administrative Assistant | Pretoria, Gauteng **Category**: Administration and Operations **Job Level**: Semi-skilled and discretionary decision making **Posted by**: PSG Financial Services **Posted on**: 11 Aug 2023 **Reference Number**: PSG-DW-VAC0199 **Closing date**: 18 Aug 2023 **Position...

  • Administrative Assistant

    4 weeks ago

    Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: DEPARTMENT : FACILITIES MANAGEMENT POST TITLE : ADMINISTRATIVE ASSISTANT PEROMNES POST LEVEL : 10 The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development. RESPONSIBILITIES: -...

  • Administrative Assistant

    1 month ago

    Pretoria, South Africa Embassy of Brazil Full time

    **EMBASSY OF BRAZIL IN PRETORIA** **Job Opportunity** **The Embassy of Brazil in Pretoria is seeking to recruit an administrative assistant.** **Relevant Qualifications/ Skills** - Matric certificate required - Fluent (written and spoken) in English and Portuguese - Good knowledge in the areas of Administration - Accuracy, high sense of organization...