Project Assistant

2 weeks ago

Pretoria, South Africa ALSTOM Full time

Req ID:442190

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The role reports directly to the Depot Manager.
- Purpose of the job:_

Assist in the administration and coordination of all activities related to the Motor Business Unit.

This includes executing administrative tasks with competent, dynamic and responsive skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

As a Project Assistant you will be the point of contact for the Wolmerton Depot.

The role requires mobility to interface with Customer and Services Operations sites.

**Responsibilities**
- Attend to requests and queries appropriately
- Maintain professional and personal agenda, arrange meetings and appointments, and provide reminders.
- Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
- Travel management; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims.
- Produce reports, presentations, and briefs. Compiling reports for Project reviews.
- Develop and carry out an efficient documentation and filing system (e.g. tool registers / calibration records etc.)
- Manage the office - reception of visitors, room allocation, invoices, lunches etc.
- Arrange, administer and take minutes for meetings.
- Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses
- Provide the necessary support to new hires in the team.
- Administration of the company’s Time & Attendance System.
- Assist with APSYS dashboarding and project managing of continuous improvement assignments.
- Performance measurements: (OTD, QCD, Sales, PMC, Orders, Gross margin, etc.)
- Office Supply and management - groceries, stationery, PPE etc.
- Cash Card - recon spreadsheet sent on time to finance - zero gap (spends vs recon).

Behavioral Requirements:

- Excellent problem solving, critical thinking and communication skills.
- Proactive and efficient responses to pressing issues and challenges.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- Excellent organization & planning capabilities.
- Discretion and Confidentiality.
- Knowledge of communication tools (Skype for Business, WebEx).
- Strong interpersonal skills.

**Requirements**:

- Grade 12 or equivalent.
- Administration related Qualification.
- Solid experience working as a Project and or Administration Assistant.
- Proficiency in MS Office with expertise in Word, PowerPoint and Excel.
- Full comprehension of office management systems and procedures.
- Knowledge of SAP success factors, having worked in a matrix environment/structure.
- Knowledge of Finance and/or HR is an added advantage.
- Willing to an extra - mile

**Closing date**: 12 December 2023

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you

**Important to note**

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

**Job Segment**:Project Manager, SAP, Supply, ERP, Office Manager, Technology, Operations, Administrative

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