Assistant Director: Administration in The Office of

3 weeks ago

Pretoria, South Africa Tasiso Full time

Administrative Support:

- Assist in doing quality assurance in submissions.
- Processing and duplication approved submissions.
- Distribute approved submissions and letters to relevant
programmes.
- Drafting of letters, memoranda and submissions as requested.
- Providing feedback to officials on status of submissions.
- Submitting copies of the submissions signed by the acting
DG to the DG.

Workflow processes in the ODG:

- Assist with quality control on all DG memoranda drafted.
- Sending out preliminary memos to programmes on the same day of receipt.
- Ensure that all draft memoranda have been signed off and distributed to programmes.
- Assist in doing follow-ups of outstanding ministers and the DGs draft replies, briefing notes and speeches.
- Assist with coordination and finalisation of reports to be presented at Opco and Exco.

Document and information management:

- Capture all incoming and outgoing documents and information into manageable and retrievable system.
- Manually filing of DG memoranda after sending to
programmes.
- File approved submissions.
- Keep database of status of submissions including signed ones.
- Record classified documents in a
register.
- Shredding of documents.

Office suppliers and equipment management:

- Order office supplies.
- Ensure that office equipment is operational and inform appropriate person something is not working.
- Assist with procurement of equipment and payment processes as required.

Financial management of the office budget:

- Annual consolidation of unit's financial needs.
- Assist crafting of budget projections.
- Prepare necessary documentation required for the movement or transfer of funds.
- Completion of all SCM and financial documents such as
BAS payment advices, petty cash and Log 1 forms.
- Monthly spending patterns discussed with D:ODG.
- Keep record of all transfer payments.
- Assist with programme follow ups of reports for projects funded from the transfer payment account.

**COMPETENCY REQUIREMENTS**

Knowledge:

- Excellent knowledge of Government and Parliamentary
- processes
- Knowledge of Departmental policies, processes and
- procedures
- Knowledge and understanding of organising, planning,
- and monitoring of projects
- Good knowledge and understanding of PFMA & PSR

**Skills**:

- Organisation and administration skills
- Excellent verbal and written communication skills
- Good interpersonal skills
- Financial management
- Report writing
- Problem solving skills
- Computer literacy
- Project management

Personal attributes:

- Able to work under pressure
- Must be reliable and trustworthy
- Be able to work under pressure
- Work independently whist being consultative
- Pay attention to detail
- Client focus and result orientated
- Ability to work with diverse people

**Experience**:

- At least 2 years experience in Office Administration

Learning Indicators/Qualifications:

- Three years National Diploma or Degree (NQF 6) in Office Management or Public Administration / Office Technology / Business Administration / Business Management.

  • Office Assistant

    7 days ago

    Pretoria, South Africa Office of the Valuer General Full time

    **SALARY**: R292 097.19 per annum (Level 07) **CENTRE**: OFFICE OF THE VALUER-GENERAL (PRETORIA) **DUTIES**: **REQUIREMENTS**: Formal Qualifications: National Diploma in Office Administration/Public Administration/Public Management. 1 year experience in rendering secretarial and support services to senior management. Job Related Knowledge: Government...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Soshanguve Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Pretoria Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Assistant Director: Systems Administration

    23 hours ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Systems Administration Ref No: Hr 5/1/2/3/26 SALARY: R424 104 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year qualification Systems/Technology/Informatics. 4 years' functional experience in Information systems of which 2 years is supervisory. Knowledge: Compensation Fund Strategic Objectives. Relevant...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Ga-Rankuwa Campus jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Administrative Assistant – Office Assistant

    Found in: beBee S ZA - 3 weeks ago

    Gauteng, Pretoria, South Africa Tshwane University of Technology Full time

    Tshwane University of Technology’s job vacancy, Career and Recruitment Job title : Administrative Assistant – Office Assistant (Part-time) – Arts & Arcadia Campuses jobs in Gauteng Job Location : Gauteng, Pretoria Deadline : April 17, 2024 Quick Recommended Links Jobs by Location Job by industries The Directorate of Extracurricular Development has...

  • Assistant Director: Medical Payments

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Medical Payments Ref No: Hr 5/1/2/3/28 (X2 Posts) SALARY: R424 104 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Accounting/Finance/Internal Audit/Informatics/Business Management/Operations Management/Public Administration/Clinical Qualification. 4 years' functional experience in...

  • Deputy Director: Systems Administration

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Deputy Director: Systems Administration REF NO: HR 5/1/2/3/01 **Salary**: R 766 584 per annum (all inclusive) CENTER: Compensation Fund, Pretoria Requirements: Three-year tertiary qualification in Information Technology/ Information Systems/ Computer Science/ Informatics. 5 years' functional experience in the System Administration environment of which 2...

  • Assistant Director: Ict Audits

    23 hours ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: ICT Audits Ref No: Hr 5/1/2/3/27 SALARY: R424 104 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Internal Audit/Computer Science/Information System. Certified Information System Auditor - CISA as an added advantage. Certified Information Security Manager-CISM as an added advantage....

  • Chief Legal Administration Officer

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Chief Legal Administration Officer REF NO: HR 4/23/01/03HO **Salary**: R 1 308 051 per annum (All inclusive) CENTRE: Head Office: Pretoria Requirements: LLB Degree (NQF Level 7 and SAQA recognized. Admission and the right to appear in the High Court of South Arica as an Attorney or Advocate. Valid drivers licence. Five (5) years experience at a senior...

  • Assistant Director: Fraud Prevention

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Fraud Prevention REF NO: HR 5/1/2/3/04 SALARY: R 393 711 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Risk Management/ Forensic Audit/ Criminal/ Forensic Accounting/ Commerce. 4 years' functional experience on Fraud management. Knowledge: Public Service Act. Customer Service...

  • Assistant Director: Fraud Investigations

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Fraud Investigations REF NO: HR 5/1/2/3/03 SALARY: R 393 711 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year qualification in Commerce / Law. 4 years' functional experience in fraud investigation. Knowledge: Compensation Fund regulations, policies, and procedures. Customer Service principles (Batho Pele...

  • Director: Financial Reporting

    5 days ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    Director: Financial Reporting REF NO: HR 5/1/2/3/76 **Salary**: R 1 162 200 per annum** **(all inclusive) CENTRE: Compensation Fund, Pretoria Requirements: Undergraduate qualification (NQF level 7) in Accounting/Finance/Business Management/ or (Administration. 5 years' functional experience at middle management level in Financial Management environment....

  • Assistant Director: Business Continuity Management

    23 hours ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Assistant Director: Business Continuity Management Ref No: Hr 5/1/2/3/30 SALARY: R424 104 per annum CENTER: Compensation Fund, Pretoria REQUIREMENTS: Three-year tertiary qualification in Business Continuity Management/ Disaster Management/ Crisis Management/ Risk Management/ Business Management. A certificate in Business Continuity Management will be an...

  • Assistant Director: Administration(12 Months)

    6 days ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) To render administrative support within the chief directorate/ programme **JOB DESCRIPTION** - Facilitate inputs and finalisation of annual budgets and monthly expenditure projections. - Process transfer payments to implementing agencies. - Monitoring of monthly expenditure...

  • Data Capture

    7 days ago

    Pretoria, South Africa Office of the Valuer General Full time

    ERP data administration. Capturing of data in ERP systems. Records keeping and updating. Resolve or escalate any ERP related issues. Support team members where necessary. Valuations support administration. Investigate issues raised by clients in line with instructions from your Supervisor. Record issues raised by client and share with the Supervisor. Ensure...

  • Personal Assistant to Director

    Found in: Whatjobs ZA C2 - 1 day ago

    Pretoria, South Africa SM Squared Talent (Pty) Ltd Full time

    Requirements: 8+ years of experience as a PA to a Director/Executive Administration experience Estates experience - very beneficial Finance experience - beneficial Sound knowledge of Microsoft Office Fast typing Willing to be at the office Monday to Friday If you do not hear from us in 2 weeks, please consider your application unsuccessful.

  • Personal Assistant to Director

    Found in: Talent ZA 2A C2 - 1 day ago

    Pretoria, South Africa SM Squared Talent (Pty) Ltd Full time

    Requirements:8+ years of experience as a PA to a Director/Executive Administration experience Estates experience - very beneficialFinance experience - beneficial Sound knowledge of Microsoft Office Fast typing Willing to be at the office Monday to Friday If you do not hear from us in 2 weeks, please consider your application unsuccessful.

  • Personal Assistant to Director

    Found in: Adzuna ZA B C2 - 7 hours ago

    Pretoria, South Africa Adzuna ZA B C2 Full time

    Requirements:8+ years of experience as a PA to a Director/Executive Administration experience Estates experience - very beneficialFinance experience - beneficial Sound knowledge of Microsoft Office Fast typing Willing to be at the office Monday to Friday If you do not hear from us in 2 weeks, please consider your application unsuccessful.

  • Deputy Director: Project

    2 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Deputy Director: Project Ref No: Hr 5/1/2/3/25 **Salary**: R811 560 per annum (all inclusive) CENTER: Compensation Fund, Pretoria Requirements: Three (3) - year tertiary qualification in Business Administration/ Public Administration/ Project Management/ Development Studies/ Information Technology and Certificate in Project Management. 5 years'...