Office Administrator
6 months ago
NO WALK-INS NOR PHONECALLS WILL BE ACCEPTED
A Company based in Pinetown is seeking to employ an Office Administrator & PA to the owner with Bookkeeping experience and proficient use of Sage a BIG added advantage.
Abilities required:
- High attention to detail & accuracy
- Ability to work under pressure
- Ability to listen to instruction and provide data entry in a timely and efficient manner
- Must be reliable, trustworthy and ethical
- Enthusiastic person who is actively looking to learn and grow, proactive, helpful, can-do attitude
- Acceptable appearance and friendly
- Strong time management, organized, able to work independently and interdependently
- Good verbal and written communication skills
- Must show initiative and be proactive
- Almost be OCD
KEY DUTIES
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely Contract Cost reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
- Compiling and updating of weekly wage timesheets and monthly salary employee attendance sheets
- Attending to Petty cash reimbursements of various staff members
- Create, Manage, and maintain the filing system
- Implement and maintain Project costings.
- Assist from time to time with deliveries for emergency materials to site
- Utilise Sage Online for general bookkeeping functions
- Maintain and file invoices received from supplier and check against statements
- Attend to the daily refreshments of clients/visitors and management when required
- Attend to Personal errands for the owner
Experience and Skills required:
- Matric (Grade 12) completed with tertiary diploma
- Knowledge and experience of Excel, Outlook, Word and social media accounts.
- Bookkeeping experience utilising Sage, with the ability to reconcile Creditors, Debtors a must.
- Driver’s license and own vehicle essential
- Salary (CTC) depending on experience
- Previous work experience with a Construction company an added advantage
A "can do" attitude is key. People person who is assertive and tenacious - a good team player. Someone who can think on their feet and has a high zest for life and always see the positive in any situation. An all-rounder, multitasker who goes above & beyond the call of duty. Good telephone skills.
Applicants that do not fill in the Google Form questionnaire will NOT be considered.
**Job Types**: Full-time, Contract
**Education**:
- High School (matric) (preferred)
**Experience**:
- administrative: 3 years (preferred)
- working on Sage or other accounting packages: 3 years (preferred)
- working on construction industry - advantageous: 3 years (preferred)
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