Administrative Assistant to General Manager

3 months ago

Pinetown, South Africa HuntWave Technologies Full time

About Our Client: 

Dynamic Drum Service (DDS) has been a leader in drum and container reconditioning and recycling since 2003. Our commitment to sustainability and quality ensures that our customers benefit from high standards of service while contributing to environmental preservation. With our head office located in Johannesburg, South Africa and a national presence across South Africa, DDS is dedicated to meeting customer needs through advanced technology and rigorous security measures. We are ISO accredited and compliant with municipal and government regulations.

Job Summary: 

We are seeking a proactive and detail-oriented Administrative Assistant to support our General Manager. This role encompasses a variety of administrative tasks, including filing, managing customer reports, invoicing, and handling reception duties. The ideal candidate will be organized, capable of multitasking, and possess strong communication skills to ensure smooth office operations and effective support for the General Manager.

Key Responsibilities:

  • Administrative Support:

    • Provide comprehensive support to the General Manager, including managing calendars, scheduling meetings, and preparing reports.
    • Handle filing and document management to ensure accurate and efficient record-keeping.
  • Customer and Office Management:

    • Prepare and manage customer reports, ensuring timely and accurate documentation.
    • Oversee invoicing processes, including generating invoices, tracking payments, and addressing billing inquiries.
    • Manage reception duties, including greeting visitors, answering phone calls, and directing inquiries to appropriate departments.
  • Communication and Coordination:

    • Assist in coordinating and organizing company events, meetings, and training sessions.
    • Maintain clear and effective communication with internal and external stakeholders.
  • Operational Support:

    • Handle office supplies and equipment management, including ordering, inventory control, and maintenance.
    • Support the General Manager with project management tasks and special projects as needed.
  • Compliance and Quality Assurance:

    • Ensure adherence to company policies, ISO standards, and compliance with municipal and government regulations.
    • Assist in maintaining up-to-date knowledge of industry standards and best practices.

Qualifications:

  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Previous experience in a manufacturing or industrial environment is advantageous.

Working Conditions:

  • Full-time position based in Pinetown, Durban.
  • Regular office hours, with occasional overtime required to meet deadlines or support special projects.

  • General Assistant

    8 months ago

    Pinetown, South Africa Tsebo Group Full time

    **About Us**: We are recruiting for a General Assistant to join our team. The General Assistant will assist the cooks and chefs with with food productions and preparations, serves food, and keeps the kitchen and dining area clean. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs,...

  • General Manager

    6 months ago

    Pinetown, South Africa Job Crystal Full time

    Our client, an equestrian, social and outdoor lifestyle club is looking to employ a General Manager who will be responsible for the overall management of the venue and show grounds, ensuring seamless coordination across all functions, and cost effective / profitable operating **Responsibilities**: **1) Leadership** - Lead and motivate the team consisting of...

  • Office Administrator

    2 months ago

    Pinetown, South Africa West Coast Personnel Full time

    We are a well-established company in the packaging industry looking for an efficient Office Administrator to join our team. The ideal candidate will assist with general office administration duties, including order and invoice capturing, maintaining records, and handling incoming calls. Key Responsibilities: 1. Capturing and processing customer orders 2....

  • Factory Administrator

    2 months ago

    Pinetown, South Africa Hire Resolve Full time

    Hire Resolve is excited to announce an opportunity for a Factory Administrator position on behalf of our valued client, a reputable packaging company. If you have strong administrative skills, experience in managing factory operations, and a passion for ensuring smooth day-to-day processes, this role is perfect for you. Join a dynamic team where your...

  • Administration / Sales Assistant

    1 month ago

    Pinetown, South Africa Jobted ZA C2 Full time

    Are you an extrovert who thrives in a fast-paced environment and excels under pressure? If so, we are looking for you! Key Responsibilities: - Provide administrative support to the Business Development Manager - Manage and organize office operations and procedures. - Handle customer inquiries and provide excellent customer service. - Prepare and edit...

  • Executive Assistant

    5 months ago

    Pinetown, South Africa SRG Recruitment Full time

    Overview (Area): Pinetown (Salary): Market Related (Ref: AN) Our client based in the Pinetown area seeks to appoint an experienced and professional Executive Assistant to provide business administrative support to the General Manager. Matric with a Bachelor’s degree / NQF 6 (Business Administration or similar) is required with a min of 3 years or more...

  • Factory Administrator

    2 months ago

    Pinetown, South Africa Hire Resolve Full time

    Hire Resolve is currently seeking a dedicated Factory Administrator to join our team. The Factory Administrator will play a key role in managing administrative tasks within the manufacturing setup, ensuring the efficient operation of the factory.Key Responsibilities: Assist with wages and leave schedules General administration tasks Prepare and submit...

  • Factory Administrator

    1 week ago

    Pinetown, South Africa Hire Resolve Full time

    We are seeking a dedicated and organized Factory Administrator to join our team. The Factory Administrator will be responsible for overseeing the administrative functions within the factory, ensuring smooth operations and efficient workflow. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and...

  • Administration / Sales Assistant

    1 month ago

    Pinetown, South Africa Fouche & Co Recruitment Full time

    Are you an extrovert who thrives in a fast-paced environment and excels under pressure? If so, we are looking for you!Key Responsibilities:Provide administrative support to the Business Development ManagerManage and organize office operations and procedures.Handle customer inquiries and provide excellent customer service.Prepare and edit correspondence,...

  • Factory Administrator

    3 weeks ago

    Pinetown, South Africa Jobted ZA C2 Full time

    Factory Administrator (based at our Pinetown branch) Duties: - Assist with wages and leave schedules - General admin - Assist with PPE and H&S paperwork/ processes - Assist with medicals - Assist with training schedules and documentation - Support material controllers- stock control - Housekeeping Requirements: - Minimum of post matric qual (degree...

  • Project Assistant

    1 month ago

    Pinetown, South Africa SA Power Services (Pty) Ltd Full time

    SA Power Services has an exciting opportunity for a Project Assistant to join the team in Pinetown, Durban. The purpose of this position is to ensure that projects run smoothly, progress is tracked, and team members are informed at all times. The person in this role will be responsible for data capturing and administering projects of varying sizes and...

  • Executive Personal Assistant

    2 months ago

    Pinetown, South Africa CARtime SA Full time

    CARtime, a national franchise company is looking for an Executive Personal Assistant /Office Manager This is an in-house position based at our Pinetown office. Working hours are Mon to Fri from 7.30am till 5.30pm. Sat 8am till 1pm. Responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to...

  • Executive Personal Assistant

    5 months ago

    Pinetown, South Africa CARtime SA Full time

    CARtime, a national franchise company is looking for an Executive Personal Assistant /Office Manager This is an in-house position based at our Pinetown office. Working hours are Mon to Fri from 7.30am till 5.30pm. Sat 8am till 1pm. Responsible for overseeing the general administrative functions and any events or activities in the office. Your role is to...

  • Personal Assistant

    6 months ago

    Pinetown, South Africa Unique Personnel Full time

    **Job Number** - 72266 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Office **Industry** - Automotive **City** - Pinetown **Province** - Kwazulu Natal - Arrange travel and accommodation- - Manage diaries and schedules - Preparing spreadsheets and presentations - Expense Management - Answering phone calls - General...

  • Personal Assistant

    5 months ago

    Pinetown, South Africa Unique Personnel Full time

    **Job Number** - 72265 **Job Type** - Permanent **Job Title** - Personal Assistant **Computer Skills** - MS Office **Industry** - Automotive **City** - Pinetown **Province** - Kwazulu Natal - Arrange travel and accommodation- - Manage diaries and schedules - Preparing spreadsheets and presentations - Expense Management - Answering phone calls - General...

  • Factory Administrator

    4 months ago

    Pinetown, South Africa RPO Recruitment Full time

    RPO Recruitment is currently seeking a dedicated and detail-oriented Factory Administrator to join our client's team. Our client is a leading manufacturing company known for their high-quality products and commitment to excellence. As a Factory Administrator, you will play a crucial role in supporting the smooth operations of the factory by providing...

  • Warehouse Administrator

    6 months ago

    Pinetown, South Africa AC Direct Full time

    AC Direct is looking for an experienced, hardworking, and dedicated leader who is willing to add value and grow in an exciting and ever-growing e-commerce store. AC Direct is the largest supplier of Air Conditioning products online in South Africa and also offers a wide range of other products. We have offices and warehouses throughout the country. The...

  • Factory Administrator

    3 weeks ago

    Pinetown, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Factory Administrator (based at our Pinetown branch)Duties:Assist with wages and leave schedulesGeneral adminAssist with PPE and H&S paperwork/ processesAssist with medicalsAssist with training schedules and documentationSupport material controllers- stock controlHousekeeping Requirements:Minimum of post matric qual (degree advantageous)Minimum 2 years...

  • Factory Administrator

    3 weeks ago

    Pinetown, South Africa Staff Unlimited Recruitment Full time

    Factory Administrator (based at our Pinetown branch)Duties:Assist with wages and leave schedulesGeneral adminAssist with PPE and H&S paperwork/ processesAssist with medicalsAssist with training schedules and documentationSupport material controllers- stock controlHousekeeping Requirements:Minimum of post matric qual (degree advantageous)Minimum 2 years...

  • Administrator: Store

    6 months ago

    Pinetown, South Africa The Building Company Full time

    1. Provide clerical support to managers and employees and coordinate all daily administrative activities **2. **Accurately capture the nominal ledger/general ledger, which is the **mainaccounting record for a store’s financial transactions** 3. Capturing of cheques, other deposits, and debits on bank statement 4. Reconciliation of balance sheet control...