Property Administrator

2 weeks ago


Cape Town, South Africa Recruitment Matters Africa Full time

**Responsibilities**:
**Transfers**:

- E-mailing the Levy Clearance Certificate / Consent to Transfer to the attorney within 1 day of receiving the completed conveyancer’s questionnaire, the Levy Clearance amount having been paid into the Trust
- Account or an undertaking to pay same has been received.
- Contacting the attorneys a minimum of 7 days prior to the ‘Levy Clearance Valid To’ date to confirm that transfer will be registered on or before this date.
- Updating the comments in respect of transfers that have not been registered by the ‘Levy Clearance Valid to’ date.
- Vacating the previous registered owner and loading the new owner/s details, including contact details on
- MRI within 1 day of notification of registration of transfer.
- Advising the Meter Readers of the new owner details and the date from which electricity, water and sewerage is to be charged to the account.
- Reconciling the levy account of the previous owner and recovering any shortfall from the attorneys or refunding any credit balance due to the owner or to the attorneys.
- Filing of all documents pertaining to the transfer in the transfer cabinet.

**Queries & Reconciliations**:

- Ensuring that any credits / refunds due to the owners are processed timeously.

**General Correspondence**:

- Assisting the Property Manager in respect of all administration requirements including the typing of agendas, minutes of meetings, circulars to owners and letters to clients, etc.
- Scheduling of Trustees Meetings and Annual General Meetings in conjunction with the Trustees in respect of the date and time, arranging the venue and preparing and circulating the meeting documents.
- Ensuring that the minutes of the meetings are pasted in the Minute Book, updating MRI, the Trustees distribution list and building file.
- E-mailing / faxing debit order authorisation forms to all owners who do not pay by debit order for completion and capturing of the debit order details on MRI. A copy of t he debit order authorisation is to be given to the Debtors Administrator for processing on FNB.

**Payment Requisitions**:

- Preparing payment requisitions for creditors and Trustee reimbursements on the same day the invoice is received and ensuring that the correct account code is used.

**Insurance Cover**:

- Ensuring that repeat sum insured amounts are recovered from the owners annually via the levy statement using income category ‘INR’ - Insurance Premium Recovery.
- An electronic copy of the insurance policy to be filed on the Intersect I - Drive and the hardcopy must be placed in the building file.
- Ensuring that owner requests for increased insurance cover is attended to timeously and that the increase in the premium is recovered from the owner via the Levy Statement. Insurance premium is to be recovered using income category ‘INR’ - Insurance Premium Recovery.

**Skills & Knowledge**:

- Property administration qualifications and experience,
- Excellent written, verbal, interpersonal and organizational skills,
- Numeracy and financial skills and appreciation,
- Computer literacy and a thorough knowledge of the MRI property management system,
- Ability to adapt to a variety of environments and work demands,
- Ability to maintain a high level of sensitivity to client and tenants needs,
- Willingness to work additional hours as the demands of the job might indicate,
- Customer focused attitude.

**Requirements**:

- Grade 12
- A tertiary qualification - minimum NQF 5 (preferably property/administration/legal)
- MS Office - Excel; Outlook & Word at intermediate level
- 3 years’ experience (preferably property/administration/legal)

**Job Types**: Full-time, Permanent


  • Property Administrator

    7 months ago


    Cape Town, South Africa Narker Property Group Full time

    We are looking for a motivated individual for work within the sphere of property management. Duties will mainly include rental collection, property inspections, resolving account queries with the accounts team, in-field regular tenant interfacing as well as ad-hoc duties. We are a property firm that manages its own property portfolio. You would need to be...


  • Cape Town, South Africa Narker Property Group Full time

    We are looking for a motivated individual for work within the sphere of property management. Duties will mainly include rental collection, property inspections, resolving account queries with the accounts team, in-field regular tenant interfacing as well as ad-hoc duties. We are a property firm that manages its own property portfolio. You would need to be...


  • Cape Town, South Africa Narker Property Group Full time

    We are looking for a motivated individual for work within the sphere of property management. Duties will mainly include rental collection and tenant interfacing as well as ad-hoc duties. We are a property firm that manages its own property portfolio. You would need to be highly motivated and goal driven with an assertive personality to achieve performance...

  • Property Administrator

    4 months ago


    Cape Town, South Africa Wonderland Property Group Full time

    Our Group owns and operates 33 luxury apartments situated along the **Atlantic Seaboard** in the Cape Town area. - These luxury apartments are marketed via AirBnB as well as numerous online sites. We are looking for a vibrant person to fulfill the role of a Property Administrator, attending to the daily operations of the various luxury apartments. **Must...

  • Property Practitioner

    9 hours ago


    Cape Town, South Africa Trust Property Full time

    A new and exciting opportunity with **TRUST PROPERTY**, a reputable and successful Real Estate Agency, is seeking motivated and customer-focused **Rental Property Practitioners**(Real Estate Agents) to join our dynamic team. As a Rental Property Practitioner, you will assist Clients in finding their ideal rental properties, ensuring a seamless and positive...


  • Cape Town, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Assists in the development of related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures. Ensures that all...

  • Property Administrator

    7 months ago


    Cape Town, South Africa Interviewing Dynamix Full time

    **Property / Lease Administrator** **Belville** A leading national property management concern seeks to appoint a Property Administrator with experience dealing with the administrative aspects of Leasing. The ideal incumbent will have experience in either a retail, commercial or industrial property management environment. **Requirements**: - Minimum of...


  • Cape Town, South Africa Atmosphere Property Group Full time

    Are you looking to kickstart your career in the property sales industry? We’re seeking talented and driven individuals - to develop into Commercial Property experts to join our dynamic team. With a competitive compensation package including a basic salary, commission, and enticing incentives, this is an opportunity to excel in the commercial real estate...

  • Property Administrator

    3 months ago


    Cape Town, South Africa City Estate Solutions Full time

    City Estate Solutions manages a portfolio of long let properties. As a **Property Administrator** focusing on our long let properties, you will be responsible for overseeing the administrative functions related to tenant onboarding and off-boarding, managing property inspections, coordinating maintenance, and ensuring efficient communication with contractors...


  • Cape Town, South Africa Neighbourgood Full time

    Join the dynamic team at Neighbourgood, a fast-growing co-working and co-living brand that's making waves in the industry. We're looking for smart, creative, and hard-working individuals with integrity to join our community. Perhaps that's you? As a Neighbourgood team member, you'll be part of a culture that values collaboration, innovation, and diversity....


  • Cape Town, South Africa SANDAK-LEWIN PROPERTY TRUST Full time

    Qualifications and Experience required: - Strong customer service skills to build good relationships and grow the portfolio - Minimum of 2 years property management experience in commercial property - Good communication skills both internally in the company and with clients - Understand monthly property management processes through to month end and...

  • Property Administrator

    7 months ago


    Cape Town, South Africa the Employment Channel Full time

    Must have Grade 12 (Matric) - Diploma/ Property Management Certificate - Minimum of 3-5 years administrative experience in the property industry - Good understanding of property administration and leasing - Knowledge of property management systems - Basic financial acumen - Computer literate in Microsoft Office suite - Excellent communication, customer...


  • Cape Town, South Africa UK Property Management Specialists Full time

    **ASSISTANT PROPERTY MANAGER / PORTFOLIO MANAGER** **Century City, Cape Town** **R16, 000 - R23,000 Per Month (Can increase after successful probation)** **Working Hours: Monday to Friday 9:00am - 18:00pm** **or 10:00am - 19:00pm** **To start as soon as possible** **| Working with UK Clientele** We have a fantastic opportunity available with a...


  • Cape Town, Western Cape, South Africa Tower Group Full time

    Job Title: Property AdministratorTower Group seeks a highly skilled Property Administrator to join our team. The successful candidate will be responsible for effectively managing billings, arrears, and tenant queries, as well as lease preparation and conclusion.Key Responsibilities:Tenant Administration: Managing tenant relationships, resolving queries, and...

  • Property Administrator

    3 months ago


    Cape Town, South Africa Sandak Lewin Trust Full time

    Qualifications and Experience required: - Minimum 1 year of experience in a similar position - Experience within residential rental administration - Great administrative skills - Detail oriented - Excellent communication skills and telephone etiquette Duties and Responsibilities: - Generate and upload leases to property management platform - Manage...

  • Property Administrator

    4 months ago


    Cape Town, South Africa Real Estate Assist Full time

    **Location**: Tygervalley Area, Bellville (Hybrid: Office and Home-Based) **Company**: Real Estate Assist, a subsidiary of the Assist Group **About Us**: **Key Responsibilities**: - Collaborate with team members to streamline administrative workflows and improve overall efficiency. - Maintain accurate records of clients and potential clients, including...

  • Property Administrator

    8 months ago


    Cape Town, South Africa CBRE Excellerate Full time

    **Main purpose / objective of the position**: This position covers both Leasing and Property Administration in the Portfolio. To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data integrity...


  • Cape Town, South Africa Global Talent Solutions Full time

    Property Administrator Leading Property Management company based in Cape Town CBD is looking for an experiences Property Administrator to report to the Property/Portfolio Manager (PM) **Responsibilities**: At Take-on of New Properties: - Obtain leases, tenant files, billing history, tenant deposits, budgets, etc from previous Property Manager/Landlord -...

  • Billing Administrator

    4 months ago


    Cape Town, South Africa FPG Property Management Full time

    Full time position available for motivated property billing clerk/administrator with a Property Management company. Responsibilities will include (but are not limited to): - Full tenant billing function - Receipting - Tenant deposit reconciliations - Maintaining leases / lease audits - Tenant related reporting - Tenant queries - General finance...


  • Cape Town, South Africa Sagen Advisory Full time

    We, **Sagen Advisory**, a specialized recruitment company, are seeking a highly organized and detail-oriented **Property Administrator** to join our client’s professional team. Our client is an established property management company based in Cape Town and Johannesburg. With a multimillion-rand portfolio spanning commercial, industrial, retail, and...