Property Administrator

2 weeks ago

Johannesburg, South Africa Graduate Placements Full time

Our client in property management requires an enthusiastic multi-tasking Administrator to join their team. Relevant qualification and previous experience in property administration is essential. This is a permanent position based in their Sandton office.

AUTOTASK GATE/ ALLOCATION
- Assess client and stakeholder queries to identify the area to be addressed and the nature of the query.
- Assign Autotask tickets to the relevant resource in order for the query to be actioned and resolved.
- Send out tenant communication with regards to general matters affecting all tenants.
- Work closely with internal departments, being Leasing, Operations, Property Management and Finance.

LEASING -EXISTING TENANTS
- Review and sense check renewal lease evaluations including commission calculations.
- Draft all renewal leases and other related documents. Facilitate signing of lease and related documents.
- Receive and check signed lease agreement, witness then to PM for second witness. NE as final signature.
- Load all (new & renewal) lease agreements and other related documents on MDA.
- Scan all leases and other important documents to MDA.
- Provide high level overview of main lease changes to Portfolio Manager.

PARKING
- Prepare and maintain parking ratio calculation for all buildings.
- Maintain parking and/or access tag allocation sheets & load in MDA
- Prepare and post journals iro new parking lease agreements
- Prepare & issue parking & building access tags - new tenants and if required during lease period
- Prepare 14-day parking lease agreements
- Prepare journals for parking and / or access tags, PS to review then post
- Improvements Project - parking summary & physical audit

ONBOARDING - RENEWAL
- Create & manage onboarding renewal tickets
- Prepare Tenant correspondence, obtain confirmation of bank account/guarantees, load debit orders in MDA and maintain electronic tenant file;
- Ensure accurate capturing of concluded renewal lease agreements, addendums and integral letters in MDA;

RENT ROLL RESPONSIBILITIES
- Recoveries:
> Review monthly invoice in relation to tenant recoveries

> Prepare calculations and journals for monthly tenant recoveries

> Legal recoveries - Internal breach letters, external breach letters and other specific legal charges
- Prepare calculations for annual recoveries
- Review and load tenants’ utilities recoveries and liaise with the utility metering service provider where applicable
- Back-up all utility management support
- Prepare and send monthly tenant billing
- Annual review of Utility Deposits
- Correct invoices for which queries were received from tenants before period roll over
- Assist PM with tenant reconciliations (tenant queries details of receipts and charges)

DEBTOR CONTROL RESPONSIBILITIES
- Follow up on debtors in arrears
- Ensure “kind reminders, breach letters etc” are sent to non-paying tenants and charge them accordingly
- Support Property Managers in liaison with legal representative
- Action outcomes from debtors control (i.e. breach letters via courier)
- Credit listing / de-listing

GENERAL
- Assist the Property Manager with general communication to tenants
- Assist Portfolio Manager where necessary;
- Provide bank confirmation letter, waiver letters to tenant, upon request
- Provide/assist wrt BEE certificates and related documents
- Log & follow up with Council re outages
- Communicate and co-ordinate insurance claims
- Mailbox review and clean up
- Clean-up and improvement of MDA and Service desk databases and other projects as assigned.

**Requirements**:
**Minimum**

Relevant qualification (essential)

2+ years previous experience in property administration (essential).

Able to process significant volumes and work under pressure.

Team player.

Efficient, accurate and a good communicator.

**Software**

Autotask

MDA

  • Property Administrator

    1 day ago

    Johannesburg, South Africa TalentWorx Consulting Full time

    **Property Administrator** The Property Administrator is to key member of the Property Management team and provides administrative support to the Property Manager. This role is responsible for the full administrative function regarding the onboarding and ongoing support of tenants. The Property Administrator acts as the first point of contact for tenants...

  • Property Administrator

    5 days ago

    Johannesburg North, South Africa Communicate Recruitment Full time

    A JSE listed Property company with their focus being more on commercial property based in the north of Johannesburg is seeking 6 months fixed term contract for a Property Administrator Role. Purpose of this role is the property administrator is a key member of the Property Management team and provides administrative support to the Property Manager. This...

  • Property Administrator

    2 days ago

    Johannesburg, South Africa JorDan Human Resources Full time

    2023-07-28 - 2023-08-18 - Permanent - CT004043 - Property & Real Estate- Gauteng, JHB - Northern Suburbs - R 33000 - R 35000 Monthly Basic Salary ( medical aid and pension fund )- Client in JHB North in need of a Property Administrator, To provide an administrative role within the Commercial Team, must experience with SAP Real Estate and business...

  • Property Administrator

    Found in: Talent ZA 2A C2 - 3 weeks ago

    Johannesburg, South Africa Prism Placements Full time

    Prism Placements is looking for a hands-on Property Administrator to join the growing portfolio of this property business. Experience & Requirements:Relevant diploma / degreeMin 3-5yrs exp in a similar role from the property industryExperience preparing proposals/documents/mandates/property disclosureOwn transport / license a MUSTExcellent communications...

  • Property Administrator

    Found in: Adzuna ZA B C2 - 2 weeks ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Prism Placements is looking for a hands-on Property Administrator to join the growing portfolio of this property business. Experience & Requirements:Relevant diploma / degreeMin 3-5yrs exp in a similar role from the property industryExperience preparing proposals/documents/mandates/property disclosureOwn transport / license a MUSTExcellent communications...

  • Residential Property Administrator

    Found in: Talent ZA C2 - 3 weeks ago

    Johannesburg, South Africa Tower Group Full time

    It is a requirement of this position that the Property Administrator takes full responsibility for all administrative matters relating to the Residential- and/or Commercial Property Portfolio. This includes liaising with tenants, service providers, contractors and property owners, the preparation of lease applications & lease agreements, capturing of...

  • Senior Residential Property Administrator

    Found in: Talent ZA 2A C2 - 3 days ago

    Johannesburg, South Africa Dynexity Full time

    Our client is looking for a senior property administrator with 5 years property management and MDA experience. Completed qualification preferable.

  • Senior Residential Property Administrator

    Found in: Adzuna ZA B C2 - 3 days ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Our client is looking for a senior property administrator with 5 years property management and MDA experience. Completed qualification preferable.

  • Property Assistant/administrator

    3 days ago

    Johannesburg, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: To establish and maintain effective support services for the property management functions, primarily the administration of the Agreement of Lease. To create and manage all contracts. To take responsibility for data integrity (building and tenant). To create and maintain control schedules for insurance claims and reports, assistance...

  • HR / Payroll Administrator

    5 days ago

    Johannesburg, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across...

  • Residential Debt Collection Administrator

    5 days ago

    Johannesburg, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar is the leading residential letting agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar is dedicated to providing a comprehensive and tailored sectional title and Home Owners Association (HOA) property management service. Trafalgar offers a commercial property management service...

  • Accounts Payable Administrator

    5 days ago

    Johannesburg, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across...

  • Property Portfolio Specialist

    6 days ago

    Johannesburg, South Africa Fempower Personnel Full time

    Our client, a National Public Entity, is on the lookout for a dynamic Property Portfolio Specialist to join their team on a Fixed Term Contract for 12 months. This exciting opportunity is based in the vibrant heart of Braamfontein, Johannesburg. **Position Purpose**: Accountable and responsible for the Management and Coordination of the organization's fixed...

  • Property Manager

    1 day ago

    Johannesburg, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: The purpose of this job is to effectively manage portfolios /or various portfolios in the Gauteng region as per the below duties and responsibilities. Undertake and Manage Leasing to ensure all renewals are started 6 months prior to the lease expiry and that new deals are prioritised and effectively concluded. Ensure vacancies are...

  • Property Portfolio Manager

    7 days ago

    Johannesburg, South Africa Macdonald & Company Full time

    **Property Portfolio Manager** **Johannesburg** **R680,000 - R780,000 CTC** This boutique, family-owned property development & management company is looking to recruit a solid Portfolio Manager to their small, but hands-on team. With the bulk of their portfolio sitting in the Industrial & Commercial space, this Joburg based company will need a...

  • Property Portfolio Specialist

    5 days ago

    Johannesburg, South Africa Affirmative Portfolios Full time

    **JHB Central** ***: **Property Portfolio Specialist - Braamfontein -** **12 Month Temp Position - Salary: R 811 560.00pa** **Purpose of the Role**: Accountable and responsible for the Management and Coordination of the company’s fixed owned and leased property. **Responsibilities**: - In partnership with M/Exco and Senior Management, lead research,...

  • Property Investment Sales Executive

    5 days ago

    Johannesburg, South Africa Megan Förg Consulting Full time

    **About the Role**: Opportunity available at a property investment joint venture company for an experienced Sales Executive. The company specialises in starting and growing property investment portfolios on behalf of aspiring property investors who do not have the time, the know-how, the resources, or the interest to deal with tenants. This is achieved...

  • Property Manager

    2 weeks ago

    Johannesburg, South Africa Sydsen Full time

    A well-established Property Company in **Johannesburg Central** is looking for a **Property Manager** to join their team. **Requirements**: - Experience/knowledge in Sectional Title complexes - Great Administration skills - Ability to read balance sheets - Use of Excel at a high level **Duties and Responsibilities**: - The production of a set of monthly...

  • Junior Commercial Portfolio Manager

    5 days ago

    Johannesburg, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across...

  • Building Manager

    7 days ago

    Johannesburg, South Africa City Property Full time

    **Job Purpose** To ensure effective management of the building/s to the required standard. **Perform / oversee maintenance of the buildings.** 1. Minor plumbing repairs as required. 2. Conduct minor electrical repairs 3. Painting, general maintenance 4. Conduct ad-hoc inspections on a daily/ weekly /monthly basis and inform the Property Manager of the...