Assistant Information Specialist

6 months ago

Roodepoort, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

**Direct Reporting Line**:
Information Specialist

**IIE MSA, **since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

**The IIE MSA Ruimsig campus in Roodepoort has a vacancy for an Assistant Information Specialist.**

**Duties and Responsibilities**:
**User Education**
- Continuously trains students on how to use Information Centre databases to enable them to research and access information required e.g. Ebscohost, Juta Law, Emerald, Sabinet etc.
- Facilitates bi-annual and walk-in presentations as joint presenters on Student Information Literacy Sessions and Lecturer information briefings.

**Information Specialist Support**
- Drives The Independent Institute of Education (The IIE) Information Centre policies and procedures and ensures adherence to policies.
- Supports the Information Specialist in training the Information Centre Student Assistants.

**Information Centre Administration**
- Assists students and lecturers with research by searching for relevant articles and research material.
- Provides guidance to students on academic writing.
- Requests lecturing material from Publishers and sources additional material for Academic staff.
- Monitors the performance of all functions of Information Centre automated Information Centre systems.
- Updates new books on the Sirsi Dynix to ensure accurate record keeping.
- Compiles journal content pages relevant to specific schools including newspaper articles.
- Facilitates inter-Information Centre loans to enable availability of resources to support students and lecturers.

**Provision of Information Services**
- Facilitates academic support and training sessions on our digital learning platform.
- Supports academic staff with research and sourcing academic material.
- Conducts class visits and live interactive training sessions for students and lecturers.
- Supports students on how to access, submit and reset passwords on Turnitin and Safe Assign.

**Information Centre Resources Marketing**
- Designs interactive posters to market Information Centre resources on campus.
- Arranges monthly displays according to the calendar set out by the Information Centre Manager.
- Promotes Information Centre resources on various platforms using creative digital tools.
- Markets teaching and learning resources to lecturers.
- Presents information about teaching and learning resources and information services during information sessions.

**Competencies required**:

- Interpersonal and communications skills
- Problem solving skills
- Best suited to a friendly, organised person who works accurately and is able to handle pressure
- Attention to detail
- Time management skills
- Digital literacy skills
- Working knowledge of MS Word, Excel, and PowerPoint
- Understanding of library related technology (e.g. Law online databases, Sirsi Dynix, Emerald, Ebscohost, Sabinet. etc)
- Commitment to excellent customer service

**Minimum Qualification Requirements**:

- Minimum of Advanced Diploma/ Bachelor's Degree in Library and Information Science. Must have professional registration with LIASA.

**Minimum Experience Requirements**:

- Minimum of 1 year of experience as an assistant librarian in a small to medium sized facility within an education environment and experience in academic compliance, functions / activities experience within a Higher Education environment.

**Working Hours**:
Assistant Information Specialist:

- Monday to Thursday 11:00-20:00 and Friday
- 8:00-17:00. This will be discussed further during the interview.
- The Assistant Information Specialist will be required to work Saturdays in rotation with other team members.

The Head: Academics retains the right to change the above working hours when required.

**Working Conditions**:

- Reliable transportation required.

**Salary**: Market Related

**The IIE's MSA **is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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