Project Administrator

2 weeks ago


Cape Town, South Africa AFSOL Full time

We are looking for an experienced Project Administrator to coordinate all project activities within our company and ensure project deliverables are completed on time and within company budget.

Key Performance Areas:

- Manage and oversee the project managers diary and mailbox
- Schedule meetings and document minutes
- Set project timeframes and goals
- Create and update workflows
- Conduct risk analysis
- Prepare and provide documentation to internal teams and key stakeholders
- Order resource equipment and software as and when needed
- Retrieve necessary information (e.g. user/client requirements and requests)
- Track expenses and predict future costs
- Monitor project progress and address potential issues
- Coordinate quality controls to ensure deliverables meet requirements
- Measure and report on project performance
- Act as the point of contact for all contractors
- Assist in managing multiple and varied projects simultaneously from initiation to closure
- Assisting project manager with budgets
- Overseeing work done by contractors
- Provide project updates to stakeholders as per demand and requirements
- Assisting the project manager with vendor and supplier contracts ensuring timely deliveries of orders and purchases
- Perform regular assessment of project execution to identify areas for improvement
- Be aware of industry best practices, techniques and standards and encourage team members to use them effectively
- Track project performance periodically to ensure both short-term and long-term goals are met
- Create and maintain detailed project documentation
- Assisting the project manager with risk management to minimize potential risks
- Use the right tools and techniques for efficient project management administration
- Ensure project delivery is on time, as per scope and within the allocated budget
- Assist interdepartmental coordination to ensure smooth project execution

Competencies required:

- Proven experience as a project administrator/ project coordinator or similar role
- Hands-on experience with flowcharts, technical documentation and schedules
- Solid knowledge of project management software (Microsoft Projects)
- Organization and time-management skills

Minimum Requirements

Relevant Project Management Diploma /Degree coupled with 3 years’ experience

Advanced computer literacy in MS Office and Projects

A valid driver’s license is required

Salary negotiable depending on experience

Fixed Term: may lead to permanent position

Position must be filled immediately

Closing date: 09 July 2023

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)


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