Personal Assistant

2 weeks ago

Cape Town, South Africa The Talent Room Full time

**Introduction**

Our client based in Constantia, Cape Town is looking to employ a Personal Assistant to the Director.

This position consists of both personal and professional assisting.
- Monthly Salary + Petrol Card
- Office based position.
- Hours: 8AM - 5PM (with some flexibility)

**Main Responsibilities for the Company (But not limited to)**:

- Travel Arrangements: Coordinating all aspects of travel, including booking flights, visas, hotels, and transportation, and creating detailed itineraries. Ensuring travel plans align with the director's schedule and preferences.
- Special Projects: Assisting with special projects, initiatives, or events as assigned by the director. Coordinating cross-functional teams, managing deadlines, and ensuring successful project completion.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Providing general administrative support to the team.
- Building and maintaining positive relationships with team members and clients is important.

**Personal Duties (But not limited to)**:

- Assist with taking the director’s children to school and picking them up again in the afternoons.
- Assist the children with their homework.
- Take the children to extra-mural activities and appointments.
- Shopping for household.
- Any other tasks as requested by the Director.

**Requirements**:

- Previous experience in administrative or PA environment.
- Experience in a similar industry or working with senior-level executives may also be beneficial.
- Strong organisational skills are essential to manage multiple tasks, prioritise work, and maintain efficient systems and processes.
- The ability to adapt to changing priorities, work under pressure, and handle unexpected situations is essential for success as an personal assistant.
- Handling various ad-hoc tasks, such as managing and performing general administrative duties to support the smooth functioning of the executive's office.
- Excellent written and verbal communication skills.
- Excellent English Grammar skills.
- Computer Literate.
- Drivers Licence is essential.
- Must have Own Transport.

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