Personal Assistant

1 week ago


Cape Town, Western Cape, South Africa The Talent Room Full time

Introduction
Our client based in Constantia, Cape Town is looking to employ a Personal Assistant to the Director.

This position consists of both personal and professional assisting.

  • Monthly Salary + Petrol Card
  • Office based position.
  • Hours: 8AM 5PM (with some flexibility)

Main Responsibilities for the Company (But not limited to):

  • Travel Arrangements: Coordinating all aspects of travel, including booking flights, visas, hotels, and transportation, and creating detailed itineraries. Ensuring travel plans align with the director's schedule and preferences.
  • Special Projects: Assisting with special projects, initiatives, or events as assigned by the director. Coordinating crossfunctional teams, managing deadlines, and ensuring successful project completion.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Providing general administrative support to the team.
  • Building and maintaining positive relationships with team members and clients is important.

Personal Duties (But not limited to):

  • Assist with taking the director's children to school and picking them up again in the afternoons.
  • Assist the children with their homework.
  • Take the children to extramural activities and appointments.
  • Shopping for household.
  • Any other tasks as requested by the Director.

Requirements:

  • Previous experience in administrative or PA environment.
  • Experience in a similar industry or working with seniorlevel executives may also be beneficial.
  • Strong organisational skills are essential to manage multiple tasks, prioritise work, and maintain efficient systems and processes.
  • The ability to adapt to changing priorities, work under pressure, and handle unexpected situations is essential for success as an personal assistant.
  • Handling various adhoc tasks, such as managing and performing general administrative duties to support the smooth functioning of the executive's office.
  • Excellent written and verbal communication skills.
  • Excellent English Grammar skills.
  • Computer Literate.
  • Drivers Licence is essential.
  • Must have Own Transport.

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