Senior Secretary: Office of The Registrar: Ref No-8

2 weeks ago

Eastern Cape, South Africa University of Fort Hare Full time

Eastern Cape, Eastern Cape

**The University of Fort Hare **is a vibrant, equitable and sustainable African university, committed to teaching and research excellence at the service of its students, scholars and the wider community.

**Minimum Requirements**:

- Matric plus 3 years post-matric qualification at NQF Level 7 (or equivalent)
- 5 years Administration/Secretarial experience in Higher Education or similar setting
- Evidence of training/working knowledge of ITS systems
- Knowledge of University processes, policies, and systems

**Advantages**:

- Degree in administration or related field
- Ability to demonstrate initiative, excellent organizational and public relations skills, as well as capacity to function independently, meet deadlines, communicate well (written and verbally)
- Good interpersonal skills and be able to work as part of a diverse, multi-disciplinary team

**Responsibilities include**:

- Management of the office and diary of the Registrar
- Provide an effective interface between the Registrar’ office and all levels of the University community.
- Meetings, event coordination and management including administration of the relevant meetings in the Department (agenda compilation, minutes and reports)
- Office Administration including Secretarial (Personal Assistant)
- Drafts routine and standard notices, circulars etc for the Registrar’s signature and arranges for dissemination of the same.
- Plans and organizes the Registrar’s time, calling for information and subsequent initiation and preparation of occasions set in the diary.
- Prepares the Registrar’s diary annually according to the University Calendar, and in accordance with the Registrar’s specific requirements and internal planning
- Maintains a pending system for follow-up of previous correspondence and passes items to the Registrar, the Executive Operations Manager or the Deputy Registrar’s, as the case may be for follow-up action
- Liaises with all persons reporting to the Registrar’s office for whatever reason (visitors, staff and students) on a wide variety of matters
- Ensures all Council, Management and Senate Committees are always fully constituted
- Managing travel and accommodation logistics for the Registrar.
- Administrative follow up on financial and HR matters of the Department

**Closing Date**:
**14 November 2023**

**To apply**: Interested applicants who meet the criteria are invited to:

- No faxes or walk-ins (hard copies) will be accepted.

**Note**:
**_Queries can be directed to Ms S. Sigodi on _**
**_ and 043 704 7190_**

**The University reserves the right NOT to make a permanent appointment at this stage.**

**University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.**
- For more information please contact:

- Siyamthanda Sigodi

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