Secretary

2 weeks ago


Cape Town, South Africa O'Brien Recruitment Full time

Are you an energetic and organized professional with a passion for multitasking? A reputable company is on the lookout for a dynamic secretary to join their team If you have a knack for taking accurate meeting minutes and seamlessly coordinating travel and accommodation arrangements, we may have the job for you The details to follow below:
**Requirements**:

- 2+ experience as a Secretary or Administrative assistant
- Matric certificate is essential
- Secretarial Diploma / Recognition of prior learning in a related field (Advantageous)
- Experience with taking minutes for meetings

**Duties**:

- Provide comprehensive administrative support to the Head of Operations and Divisional Managers
- Manage their calendars, schedule appointments, and coorinate day-to-day activities
- Arrange and schedule meetings and distribute them in a timely manner
- Take accurate minutes during meetings and distribute them in a timely manner
- Handle the ordering of new vehicles and maintain records of company pool cars
- Order and purchase office supplies, IT equiment, stationery, and store equipment
- Submit monthly supplier invoices for payment
- Make travel arrangement, includng flights, accomodation and rental cars for regional managers and line mnanagers
- Obtain required Travel Orders' approval for travel-related expenses
- Maintain an orgainzed filing system for documentation and records
- Collate and submit necessary documents ssuch as Viabilities and Resolutions to other Directors



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