HR / Ir Administrator

5 months ago

Pretoria, South Africa Finding Personnel (Pty) Ltd Full time

**Job Details**:
**Title: HR/IR Administrator**

**Location: Colbyn, Pretoria**

**Permanent: Yes**

**Full time: Yes**

**Industry: Various Industries - Mainly Mining, Crushing & Screening; Property**

**Salary / CTC: R 30 000**

**Reports to: Company Secretary and Labour Department**

The HR/IR Administrator is responsible for providing administrative support to the Labour department, to ensure efficient HR/IR operations within the organisation. This includes maintaining employee records, assisting with recruitment processes, managing employee benefits, and handling various HR/IR related tasks.

**Roles and Responsibilities**:

- Update and maintain accurate employee data in the HRIS (Human Resources Information System), including personal information, employment history, benefits, and performance evaluations.
- Coordinate job postings, review resumes, schedule interviews, conduct background checks, and assist with the onboarding process for new hires.
- Administer employee benefit programs, such as health insurance, retirement plans, and leave policies. Assist employees with benefit inquiries and resolve related issues.
- Prepare employment contracts, offer letters, and other HR/IR-related documents. Ensure compliance with legal requirements and company policies.
- Assist in various HR/IR initiatives, such as performance management, training and development programs, employee engagement activities, and policy development.
- Respond to employee inquiries regarding HR/IR policies, procedures, and programs. Provide guidance and support on HR/IR-related matters.
- Schedule and coordinate HR/IR-related meetings. Prepare meeting materials and take minutes when necessary.
- Stay up to date with employment laws and regulations. Ensure HR/IR processes and practices are in compliance with legal requirements.
- Address and resolve employee grievances and concerns in accordance with company policies and legal requirements.
- Promote a positive work environment by fostering strong employer-employee relationships.
- Support the organisation in collective bargaining processes.
- Assist in negotiating and administering collective bargaining agreements.
- Mediate and resolve disputes between employees and management.
- Provide guidance on conflict resolution strategies
- Maintain accurate records related to IR activities
- Prepare reports on industrial relations matters for Labour Department.
- Facilitate effective communication between employees, management, and relevant stakeholders.
- Serve as a point of contact for employee inquiries related to IR.
- Assist with Employment Equity administration and preparation for Submission by the HR/IR Consultants. Keep track of deadlines for submissions.
- Assist with Workplace Skills Plan (WSP) and Annual Training Reports (ATR) administration and preparation for submission by the Skills Development Facilitator (SDF). Keep track of deadlines for submissions.
- Handle sensitive employee information with utmost confidentiality and discretion.
- Prepare and analyse HR/IR data and reports, such as headcount, turnover, and other HR/IR metrics.
- Provide insights and recommendations based on the data.
- Assisting Labour Department with reviewing and / or drafting of company policies and procedures, also ensuring that they are in accordance with Labour Legislation.
- Manage the drafting and record keeping of all job profiles, under guidance of the Labour Department.
- Assisting with administration of performance appraisals as required.
- Assisting with personnel filing system - ensure all records are kept and up to date.
- Assisting, where necessary, with record keeping of staff training.
- Assisting with drafting and maintaining of Organograms.
- Assisting with Ad-hoc HR/IR projects & processes.
- Assistant to Company Secretary

**Required Qualifications and Experience**
- Grade 12 (B.Com. degree will be advantageous, but not a requirement)
- 5+ years’ experience in field of HR Administration
- 3 + Years Employment Equity Experience
- 3 + Years WSP and ATR Experience
- Strong knowledge of HR processes, policies, and employment laws.
- Proficiency in HRIS software and MS Office Suite.
- Proficient in **Afrikaans **& English

**Individual should be professional and well-presented and should display the following traits**:

- Ability to multitask and prioritize tasks.
- Excellent time management and administrative skills.
- Well-developed organizational skills.
- Be able to work independently with mínimal supervision.
- Attention to detail.
- Great verbal and written communications skills.
- Professional discretion & trustworthy.
- Proficient in MS Word, Excel, Outlook.
- Must have a driver’s license and be able to get to work (Colbyn, Pretoria).
- Must be willing to work at other locations as required from time to time (Midstream, Sites at Immerpan, Witbank, etc.)

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