Mfc HR Coordinator Benefits and Wellness

7 months ago

Middelburg, South Africa Samancor Full time

**PURPOSE OF THE JOB**

To administer and report on HR Benefits and general HR administration functions. To attend to all employee benefits queries.

**JOB RESPONSIBILITIES**

**SAFETY, HEALTH, ENVIRONMENT AND QUALITY**
- Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
- Comply with SHEQ requirements (SHEQ Toolbox)
- Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

**CUSTOMERS**
- Ensure Customer Satisfaction
- Liaise with HR Service Providers and Customers
- Ensure delivery of quality, timeous and consistent claims by managing and maintaining service level standards

**BUSINESS PROCESSES**

**Employee Benefits and HR Administration**:

- Coordinate and monitor all benefits administration activities
- Conduct beneficiary investigations of deceased employee
- Write resolutions/ report to trustees, insurance department and pension/provident fund based on investigation conducted
- Execute all processes (Reporting on death cases, payments of funeral benefits and beneficiary recommendations)
- Assist payroll with documentation for the good leavers for unclaimed benefits payment
- Track all old death claims, collate information and submit it to the funds for payment
- Monitor and coordinate retirement related administration
- Coordination of Disability processes
- Administer data, systems, payments and provide advice related to benefits e.g., Group Life Cover, Relocation, Medical Aid, UIF, Retirement Funds, Disability Claims
- Maintain Personnel Records and filing systems of employees exiting the Company and compile monthly exit analysis
- Handle Benefits queries e.g., Medical Aid, Pension and Provident Fund
- Monitor and report on statutory leave compliance
- Oversee the on-site Medical Consultant
- Administer Pension Home backed loan for employees contributing toward Samancor Group Provident Fund
- Assist Management on the disability and retirement process as a custodian of the benefits
- Administer pregnancy process and monitoring

**Wellness**:

- Administer Wellness requisitions and invoices
- Logistics and coordination of Wellness Centre including Gym
- Wellness and absenteeism monitoring
- Coordinate Fit for Work related concerns/ processes
- Plan and execute Wellness calendar and initiatives
- Facilitate EWP with service provider
- Facilitate Employee Rehab programme

**Induction and Orientation**:

- Prepare new employee documentation
- Coordinate Induction programme including the arrangement of Induction sessions with all relevant parties
- Ensure completion of sign-on documentation of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
- Arrange relocation of new employees

**HR Legislation**:

- Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, Basic Conditions of Employment etc.)
- Provide information and advice regarding legislation that may impact employment issues

**General**:

- Liaise with Company Clinic and coordinate Clinic bookings
- Compile daily Sick Leave Report
- GPA/ COIDA administration
- Any ad hoc HR tasks and/or projects that may be required
- Work overtime as and when required

**SHAREHOLDER VALUE**
- Assist with monitoring of allocated budget
- Assist with preparation of annual budget submission

**MINIMUM QUALIFICATION AND EXPERIENCE**
- _Internal employees only: Studying towards a Higher Certificate or National Diploma_
- Three years’ Benefits and Wellness administration experience
- Computer Literacy (MS Office)
- Drivers License (minimum B/ Code 8)

**ADVANTAGEOUS**
- Minimum of two years general HR experience
- SAP Experience
- A passion for HR and Benefits Administration
- Have strong oral and written communication skills
- Possesses strong interpersonal skills
- Be able to maintain a high level of confidentiality
- Have strong attention to detail
- Knowledge of typical policies and procedures regarding HR and Benefits administration

**BEHAVIOURAL COMPETENCIES REQUIRED**
- Safety Awareness
- Initiative
- Managing Work
- Results Orientation
- Customer Focus
- Operational Problem solving and decision making
- Work Standards
- Interpersonal Relationships
- Communication
- Adaptability
- Contributing to Team Success
- Adhering to Values

**WORKPLACE COMPETENCIES**

**Skills**:

- Microsoft Programs
- Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP)
- HR Policies and procedures
- Manage administration recordsGeneral:
**Knowledge**:

- Pension/ Provident Fund administration
- Death and Disability Benefits coordination
- HR Legislation:

- Employee Wellness facilitation
- Demonstrate knowledge of Events management
- Demonstrate knowledge and understanding of SAP (HR) functionality

**IN MAKING THE FINAL SELECTION, CONSIDERATION WILL BE GIVEN TO ACHIEVING THE SAMANCOR CHROME EMPLOYMENT EQUITY OBJECTIVES**

**Closing Date**:8

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