Project Office Assistant

2 weeks ago


Centurion, South Africa Saab Inc. Full time

We have a vacancy for a Project Office Assistant within the Contracts and Projects (C&P) Department. The primary purpose of the role is to provide daily project administrative assistance to the members within the C&P Department. As the Project Office Assistant, you will need to demonstrate strong administrative abilities._

Your role

Project Administration:
- Provide Project Office assistance and general project administration-
- Manage Shipping arrangements-
- Follow up on project related action items-
- Manage logistic arrangements during client visits-
- Act as liaison between Project Office and other departments-
- Assist with the update and maintenance of the Project Visual Management tools-
- General documentation proof readingTravel Coordination (Local and International):
- Process bookings for airplane tickets, accommodation and transport-
- Ensure all cash advances are administered and ready for travel-
- Process and finalise S&T claims and process authority to travel in IFS-
- Ensure travel packs are ready for each tripGeneral Administration:
- Plan and coordinate departmental meetings in conjunction with Management Team-
- Plan, coordinate and manage conferences all logístical requirements in conjunction with Management Team-
- Load IT and facilities service desk requests and ensure follow through-
- Assist Contracts & Projects Team with bookings of boardrooms-
- Arranging appointments-
- Taking messages, typing/word processing and general filing-
- Managing maintaining/ordering the stationary requirements for the Contracts & Projects department-
- Organizing meetings as and when required-
- Assistance with preparing letters, presentations and reports**Profile**:
You must be able to perform administrative tasks according to the instructions of the project management and ensure a smooth flow of communication between all parties involved.

Skills, Knowledge and Experience:
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively-
- Strong written and verbal communication skills, including professional phone etiquette-
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.-
- Flexibility and adaptability to changing priorities and fast-paced environments.-
- Resourcefulness and problem-solving skills to address challenges and find solutions independently-
- Practical experience required (e.g. To successfully complete the required tasks)-
- 3-5 years relevant experience in a Project Environment-
- Experience as a Project Administrator/Coordinator will be an advantageQualification:
- A tertiary qualification in business administration or equivalent-
- Project Management qualification will be an added advantage


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