Assistant HR/payroll Officer

2 weeks ago

Cape Town, South Africa SFG Engineering Services Full time

**HR Officer / Payroll Assistant Responsibilities**:
**Onboarding and Orientation**:Facilitating the onboarding process for new employees, including conducting orientation sessions, explaining company policies and procedures, and assisting with the completion of required paperwork.

**Employee Relations**:Assisting with employee relations issues, grievances, and disciplinary matters in accordance with company policies and relevant labour laws. Promoting a positive work environment and addressing employee concerns effectively.

**Performance Management**:Maintaining performance management systems to set performance goals, conduct performance evaluations, provide feedback to employees, and identify areas for improvement or development.

**Training and Development**:Identifying training needs within the organization, coordinating training programs, workshops, and seminars, and facilitating employee development initiatives to enhance skills and competencies. MerSETA Submission (WSP & ATR Reports).

**HR Policies and Procedures**:Developing, implementing, and enforcing HR policies, procedures, and guidelines to ensure consistency, fairness, and compliance with labour laws and industry standards.

**HR Administration**:Handling various administrative tasks related to HR functions, such as maintaining employee records and databases, processing employee documentation (e.g., contracts, leave forms), and managing HR-related correspondence (HRIS)

**Labour Relations (IR)**:Staying informed about labour laws, regulations, and industry trends affecting the workplace, and providing advice and guidance to management and employees on labour relations matters.

**HR Reporting and Analysis**:Compiling HR metrics, generating reports, and analysing data related to employee turnover, recruitment, performance, and other HR-related activities to inform decision-making and strategic planning.

**Employee Engagement and Wellness**:Developing initiatives to promote employee engagement, morale, and well-being, such as organizing team-building activities, employee recognition programs, and wellness initiatives.

**Payroll Processing**:Assisting in the accurate and timely processing of payroll for employees, including calculating wages, salaries, deductions, and bonuses.

**Data Entry and Verification**:Entering and verifying employee data, including hours worked, overtime, leave taken, and other relevant information into the payroll system.

**Tax Compliance**:Ensuring compliance with South African tax regulations by accurately calculating and deducting income tax, UIF (Unemployment Insurance Fund), and other statutory deductions from employee salaries.

**Leave Management**:Assisting with the administration of employee leave, including processing leave requests, updating leave balances, and ensuring compliance with company policies and labour laws.

**Payroll Reconciliation**:Assisting in reconciling payroll reports and identifying discrepancies or errors. Collaborating with the finance department to ensure accurate recording and reporting of payroll related transactions.

**Record Keeping and Documentation**:Maintaining accurate and up-to-date payroll records, employee files, and documentation related to payroll processing. Ensuring confidentiality and security of payroll information.

**Responding to Employee Inquiries**:Providing support and assistance to employees regarding payroll-related inquiries, discrepancies, and issues. Addressing queries in a timely and professional manner.

**Compliance and Reporting**:Assisting in ensuring compliance with relevant labour laws **(MEIBC & BCEA**), regulations, and company policies related to payroll processing and employee compensation. Generating payroll reports and assisting with audit preparations as needed.

**Collaboration with HR and Finance Departments**: Collaborating with HR and finance departments to ensure seamless integration of payroll processes with other HR and financial activities. Communicating effectively to resolve discrepancies and improve efficiency.

**Requirements**:

- Diploma / Degree in Human Resources Management
- 4-5 years working experience.
- Attention to detail,
- Strong organizational skills
- Ability to maintain confidentiality.
- Additionally, proficiency in HRIS (Human Resources Information Systems)
- Simple Pay
- Eskom Experience

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