Project Document Controller

7 months ago

Cape Town, South Africa Scatec Full time

Overview:
Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building, and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.

**Main purpose of the position**

Currently we are looking for a **Project Document Controller** in Cape Town, South Africa to be part of our global team working together towards our vision - **Improving our future.** As our Project Document Controller, you will be responsible for the management of all controlled project documents during project structuring and execution phases. Responsible to follow up on progress, approval and review Workflows, due dates of documents on Master Document List (MDL) and Supplier Master Document Lists (SMDLs). Manage the final delivery of documentation to the SPV - defined as the Technical Taking Over (TTO) package. The project Document Controller is also responsible for the Project Site on our Intranet and training of new project team members into the site setup and document management system.

**Main responsibilities**
- Manage deliverables on MDL and SMDLs
- Control Workflow progress on internal documents and do DC check
- Initiate Review of external documents and follow up progress in due time
- Quality check of Correspondence Log
- Project Site Administrator
- Training of project members: Project Site and DMS (Document Management System)
- DC reporting - Internal and External
- Handle incoming and outgoing transmittals
- Manage externally shared Data Rooms
- Follow up progress and deliverables on the TTO (Technical Take Over) package
- Prepare and update Document Control procedures in a timely manner

**Qualifications and competencies**
- Bachelor’s degree or a related field
- 5+ years Document Control experience, preferably on EPC/Construction projects
- Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the DMS flow process
- Basic understanding of ISO9001 requirements
- Fluent both written and spoken in English and French advantageous
- Ability to do training on document management system, processes and procedure with all stakeholders
- Demonstrate understanding in document mapping between Procedures and Project needs

**Personal characteristics**

It is part of every employee’s terms of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:

- ** Predictable**: demonstrate clear communication and listening skills, shares information in an open and honest way
- ** Driving results**:demonstrate determination, pro-activeness, can prioritize and work independently
- ** Changemaker**:demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
- ** Working together**:demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

**For this particular role we also expect**
- Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule
- Ability to Identify complex problems, review related information to develop and evaluate options and implement solutions
- Detail-oriented and capable of driving multiple projects simultaneously
- Strong oral and written communication skills
- Strong interpersonal skills, professionalism, and ability to work closely with members of different business groups and functions of a global company at all levels

**Additional information**:

- Must be able to work in a fast-paced and deadline driven environment
- Must be able to work extended hours when required

**We offer**

Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse, and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need.

Applications will be processed on a continuous basis.

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