Export Document Controller

3 months ago

Cape Town, South Africa AVI Limited Full time

A love for the sea and passion for fishing are the driving forces behind **I&J**, a leading fishing company and manufacturer of high quality chilled and frozen foods. Almost 110 years old, **I&J** is the trusted name in seafood, operating a modern and efficient trawler fleet, and continually investing in the training and development of experienced fishing crews, committed to fishing responsibly, with a long-term vision. **I&J** has achieved and maintained accreditation from the Marine Stewardship Council (MSC) since 2004. **I&J** is a globally respected supplier of high quality, chilled and frozen Cape Hake and a leading producer of farmed Cape Abalone. It is also one of AVI’s great South African brands. **I&J** is proudly South African and invests in, and empowers, the communities in which it operates.

An exciting opportunity has arisen for an** Export Document Controller 6-months FTC **at** I&J, Woodstock, Cape Town. **The successful incumbents will have been exposed to International Trade Process and Procedures. This challenging role will require amongst other responsibilities that the successful incumbents generate correct SARS Customs declarations and issue all documentation relevant to I&J’s exports.

**Line Manager**: Sales Support Team Leader

**Job Specification**:
**Key Performance Areas**:

- Processing Customs and other statutory body documents required for Customer Clearance.
- Processing of Cargo Dues.
- Processing of all Export Commercial Invoices and documentation (Word & Excel)
- Collation of Export information to process accurate documents.
- Processing of NRCS online EU Traces and Manual Health Certificates.
- Processing of SGS & Dept of Agriculture Health certificates and related documents.
- Processing of Eur1, Certificate of Origin & IUU Catch Certificates.
- Compiling Shipping Instructions to various Shipping lines and ensure accurate Bills of lading are finalized.
- Arranging Telex Releases.
- Processing and arranging of Airfreight & documentation.
- Processing and arranging of LCL Abalone orders/shipments and documentation.
- Compiling a full set of export documents within a specified time frame.
- Creating bank instruments as per agreed payment terms when required.
- Dispatch documents by courier to overseas agents and customers.
- SAP: Updating Sales orders, creating shipment, shipment costs and billing documents.
- Liaising with internal & external Service Providers incl. the offsite logistics team.
- Ensure Service provider freight charges comply with contract agreed rates.
- Other administrative duties, filing etc.

**Minimum Requirements**:
**Experience**:

- Minimum 3 years’ experience in a Stock control or similar environment
- Experience in a Creditor function
- Experience within the shipping industry would be advantageous

**Qualifications**:

- Grade 12
- Qualification in Shipping / Export or Logistics Management would be advantageous

**Additional requirements**:

- SAP
- MS Office
- Excel
- Knowledge of financial instruments
- Perishable products export procedures
- Export documents experience

**Competencies**:

- Meeting Deadlines
- Attention to Detail
- Minimising Risk
- Planning and Organising
- Keeping Commitments
- Maintaining Productivity

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