Debtors / Creditors Administrator

7 months ago

Cape Town, South Africa Continuum Personnel Services Full time

Efficient processing of invoices when supporting documents are in place.
- Ensure that invoices are accurately mailed or couriered to the correct addresses.
- Timeous printing of debtors’ statements
- Ensure debtors' statements will be mailed to the correct addresses as per the client contract requirements for supplier invoicing.
- Verify with customers that they possess all the necessary documentation.
- Resolve any outstanding debtor’s/creditor's queries without delay.
- Follow up with overdue debtors according to invoice due dates on a daily basis.
- Early reporting of possible bad debtors/debts or delayed payments - address with Division Head if needed
- Submit Credit Note Application with all required documentation, for authorization/signatures.
- Timely processing of Credit Notes
- Ensure that the Credit Notes are filed properly with all supporting transactions attached.

**Reporting**
- Generate a report in Excel with detailed export information after the end of each month, following the standard set. To be submitted the first week after month end.
- Reporting checks for division.
- Export Age Analysis after Month-End and draw up Excel summary of the amounts overdue.
- Update Excel summary on daily basis as per Age Analysis and latest debtor’s collection information
- Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client.
- Assist the Division Head on ad-hoc tasks as per deadlines and work scope given by Division Head

**Customer and Stakeholders**
- Develop and maintain relationships with internal and external role players
- Develop a climate to facilitate teamwork
- Ensure Compliance to relevant legislation and Company procedures
- Adheres to SARS legislation on all processing
- Adheres to Company policies and procedures i.e. health, safety, security, OMM Company procedures etc.

**Maintains confidentiality and operate with integrity**
- Shares information readily when appropriate
- Treats colleagues with respect and maintains confidentiality
- Maintains high ethical standards both personally and professionally

**Competence Requirements**
- Attention to detail and ensure accuracy
- Computer literate: MS Office, Excel, Electronic Banking
- Strong analytical and numerical skills
- Strictly deadline driven
- Self-motivated and output driven
- Good communication skills (written and spoken)
- Systems orientated
- Be able to cope under pressure
- Planning, co-ordinating and prioritising
- Timeous processing of receipts on Bank account to customer accounts
- Receipting, banking and processing of cash payments on a weekly basis to customer accounts

**Education**:

- Diploma (required)

**Experience**:

- Debtors / Creditors: 3 years (required)
- Microsoft Office: 4 years (required)
- Microsoft Excel: 4 years (required)
- Electronic Banking: 3 years (required)

Ability to Commute:

- Cape Town, Western Cape (required)

Ability to Relocate:

- Cape Town, Western Cape: Relocate before starting work (required)

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