Utilities Administrator

2 weeks ago


Sandton, South Africa Growthpoint Properties Full time

Job Title and Job Grade

Utilities Administrator
Job grade: B5

Job Purpose
Provide administrative services and support to the full range of Utilities activities undertaken by the Utilities team.

Role Location
Growthpoint Head Office in Sandton, Johannesburg.

Working Conditions
This position is office based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met.

Reporting Manager
The Utilities Administrator reports to the Utilities Manager.

Direct Subordinates
No direct subordinates.

Budget Responsibility
No budget responsibility.

Duties and responsibilities

Utilities
- Attending to escalated tenant queries relating to utility charges and forwarding to relevant parties ie service provider, (Property Specialist)
- Investigations electricity and water queries.
- Assist Portfolio Manager to Liaise with meter reading companies; ensuring all monthly management reports are received timeously.
- Manage internal systems
- Assist and attend monthly pre planning meetings.
- Provide operational administration, including on-going liaison with the SBU.
- Assist in the development of goals and implement activities to attain goals, objectives, and administer utilities policies.
- Handle and resolve complaints from the SBU’s.
- Review, inspect, and monitor compliance in each portfolio/building relating to Utility activities.
- Prioritize the functions of the Utility Section activities, makes appropriate recommendations in the operation of facilities, and implements necessary rules and procedures.
- To attend monthly meetings Rate swatch our service provider for our rates in all sectors
- Facilitate Monthly meetings with creditors and internal stakeholder if required.
- Assist with reconciliation of assets across the sectors (Audits infrastructure) recoveries.
- Minute taking for monthly meetings Creditors, Rates watch
- Consolidate reports from the for monthly feedback / reporting to Stakeholders.
- Assist adhoc day to day queries that may arise.
- Keep track of external service providers 3rd parties (Outsourcing) - update schedules and follow up on work done.
- Provide operational administration, including on-going liaison with the municipalities.
- Assist in the development of goals and implement activities to attain goals, objectives, and administer utilities policies.
- Handle and resolve complaints from the SBU’s concerning departmental and municipality activities.
- Insure availability of back-up personnel for the maintenance of the utility delivery system.
- Must have a valid driver’s license and own vehicle.
- Evaluate and make recommendations on appropriate levels of water and sewer fees and rates to ensure solvency of enterprise operations.
- Prioritize the work schedule for Utility Portfolio Managers
- Collect plans, diagrams, and specifications for maintenance projects

Experience

2 to 3 years related experience working in the environment with municipalities and property.

**Qualifications**:

- A relevant National Diploma or equivalent.

Competencies
- Excellent verbal and written communication skills
- Advanced Microsoft package (Excel) skill/s
- Strong interpersonal skills
- Strong presentation skills
- Strong organizational abilities and accuracy
- Attention to detail

Personal Attributes
- Must have high levels of self-motivation
- Professional team player
- Intelligent self-starter who shows initiative and has the ability to work autonomously/ with little guidance
- Flexible and adaptable with an ability to multitask
- Hard worker who works well under pressure and is deadline focused and results driven
- Assertive and tenacious
- Ability to handle criticism and thrive in an environment that is constantly changing



  • Sandton, South Africa Broll Property Group Full time

    **COMPANY OVERVIEW**: We are a leading company in the energy, water, and sustainability sector with a primary focus on utility management and energy security. Our team, though small, is vibrant, dedicated, and committed to making a difference in the world. We are seeking a Financial Administrator to join our dynamic team and contribute to our mission. **KEY...


  • Sandton, South Africa Growthpoint Properties Full time

    Job Purpose Responsible for a range of treasury activities including but not limited to bank and ledger reconciliations, interests, capital, and expense payments, capturing of new deals, FICA and KYC, forecasting and reporting Duties and responsibilities - Ensure timeous payments of interest and capital on borrowings - Confirmation of interest payments...

  • Lease Administrator

    1 month ago


    Sandton, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties. **ESSENTIAL FUNCTIONS AND BASIC DUTIES** - Assumes responsibility for the accurate and timely completion of assigned...


  • Sandton, South Africa Career Circuit Full time

    Principal Duties and Responsibilities: Daily Responsibilities: Queries and Reconciliations:Responding to matters raised by property owners, tenants and service providers within one day of receipt.Responding to all queries in respect of rental and other charges (utilities, rates, interest, legal fees, recoveries, etc.) and maintenance within one day of...


  • Sandton, South Africa Kingdom Blue Full time

    **Job Summary/Objective**: Responsible for promoting the company and its products and services, increasing customer awareness through the creation of ad campaigns, and creating memorable content. A marketing administrator is also responsible for obtaining data through market research to determine market trends and customer preferences to target specific...

  • Finance Administrator

    1 month ago


    Sandton, South Africa Discovery Ltd. Full time

    **Business Unit**:Discovery Health**Function**:Accounting**Date**:8 Aug 2023- Discovery Health Finance Administrator**About Discovery** - Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with...


  • Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Our Client is looking for an accounts payable administrator Payment of clients’ rental and electricity to ensure accurate cash flow and control of all vendor accounts. Maintain good long term vendor and client manager relationships. Filing of invoices and proof of payments per supplier, before the next payment run. **Minimum...


  • Sandton, South Africa Cutting Edge People Solutions Full time

    Our client is looking for a Commercial Property Manager for their branch based in Johannesburg, Gauteng. It is a requirement of this position that the Commercial Property Manager should attend to all aspects of administrative, financial, and operational activities arising in respect of the properties under management. This includes liaising with tenants,...

  • Systems Engineer

    2 days ago


    Sandton, South Africa Datonomy Solutions Full time

    Work location: Hybrid onsite 1x per week on Tuesday; remote from home; onsite as and when required subjected to requirements as they arise.Must be Johannesburg basedPurpose: Provide specialist technical expertise and support in installing; testing; tuning; optimising; diagnosing problems; repairing; upgrading and maintaining both externally and internally...

  • Systems Engineer

    4 days ago


    Sandton, South Africa Adzuna ZA B C2 Full time

    Work location: Hybrid onsite 1x per week on Tuesday; remote from home; onsite as and when required subjected to requirements as they arise.Must be Johannesburg basedPurpose: Provide specialist technical expertise and support in installing; testing; tuning; optimising; diagnosing problems; repairing; upgrading and maintaining both externally and internally...

  • Systems Engineer

    4 days ago


    Sandton, South Africa Datonomy Solutions Full time

    Work location: Hybrid onsite 1x per week on Tuesday; remote from home; onsite as and when required subjected to requirements as they arise.Must be Johannesburg based Purpose: Provide specialist technical expertise and support in installing; testing; tuning; optimising; diagnosing problems; repairing; upgrading and maintaining both externally and internally...


  • Sandton, South Africa Ability Recruitment Full time

    2023-03-16 - 2023-03-31 - Permanent - JHB002722 - Property- Gauteng, Sandton - Monthly Cost To Company (Market related, Negotiable)- MDA experience is essential. To administer MRI Property Central (MDA), the company’s property administration system for the SA operations. To compile financial reports and help develop and customise reports for the SA...

  • Research Assistant

    1 month ago


    Sandton, South Africa Kolalux Full time

    Job Title: Research Assistant Location: Rivonia Village **Salary**: R6000 per month **Responsibilities**: 1. Conduct in-depth research on assigned topics, utilizing various sources and methodologies. 2. Assist in the development and implementation of research projects. 3. Analyze and interpret research findings to provide insights and...

  • Marketing Consultant

    3 weeks ago


    Sandton, South Africa Adzuna ZA B C2 Full time

    Desired Skills and ExperienceBachelor's degree in Marketing, Business Administration, Politics, Philosophy, and Economics (PPE), or a related field. Master's degree preferred.Minimum of 5 years of experience in marketing, with a focus on B2B marketing.Ability to research and understand context to inform strategyStrategic thinker with the ability to...

  • Warehouse Controller

    1 month ago


    Sandton, South Africa e-Zaga Pty Ltd Full time

    **JOB DESCRIPTION - WAREHOUSE CONTROLLER** Are you based in Sandton, Gauteng? **DUTIES AND RESPONSIBILITIES** - Managing the Warehouse in compliance with the Company’s Policies & Procedures. - Daily administration & coordination of warehouse. - Receiving & Dispatch of stock. - Inventory Control & Asset Management. - Fleet management knowledge & skills...


  • Sandton, South Africa Top Aupairs Full time

    Job Title: Assessor and Coordinator needed in Illovo Full time position. Working hours are Monday to Friday From 09:00 to 17:00. Woman aged between 24 to 40 years of age. Location: Illovo, Johannesburg Company Overview: The Digital School of Marketing (DSM), in collaboration with Think Coaching Academy and Accelerate Management School, stands as South...

  • Bookkeeper

    1 month ago


    Sandton, South Africa Kontak Recruitment SA Full time

    Morning Side, Sandton - Accounting/Finance **Bookkeeper (JB3453)** Morningside, Sandton R18 000.00 to R20 000.00 a month Duration: Permanent **Minimum Requirements**: Proven experience in bookkeeping, including a strong understanding of accounting principles and practices Proficiency in using Pastel accounting software is essential Thorough knowledge of...

  • Finops Specialist

    1 month ago


    Sandton, South Africa Investec Full time

    **Description** The Finops Specialist is responsible for performing financial operations (Finops) activities that cover on-premise and cloud estate consumption, optimization, and cost management, with a high prioritisation on cloud Finops. The role will manage and optimise resources and costs in an on-premise and cloud computing environment. This includes...


  • Sandton, South Africa Ability Recruitment Full time

    2023-11-02 - 2023-11-23 - Permanent - JHB002976 - Property- Gauteng, Sandton - Annually Cost To Company (Market related, Negotiable)- The Operations Manager will oversee outsourced property and utilities services for a leading national information and communications technology services provider in South Africa with one of the largest property portfolios....

  • Fleet Contoller

    1 month ago


    Sandton, South Africa Bidvest Bank Full time

    **Primary Purpose** To provide a front-line service to our customers, utilising knowledge of the Fleet and Asset Division's service offering. To ensure operational requirements of client base is satisfied accurately and timeously as laid out by the policies and procedures **Minimum Requirements** **Qualifications**: - Matric with Fleet Administrative...