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HR and Payroll Officer

1 month ago

Port Elizabeth, South Africa OFT Group Full time

**BASED PERSEVERANCE PORT ELIZABETH**:
This HR and Payroll Officer function consists of the full payroll processing and HR function for three business. You will be required to make all the necessary changes to the payroll system to process payroll. You will also be required to liaise with different levels of management and staff to attend to HR matters in order to resolve these in a professional and efficient manner.

As an HR Officer, you will be mainly responsible for HR administration and also to play a supporting role within HR related Key Performance Areas (KPA) such as but not limited to recruitment, induction, employment contracts, training, employment equity, compensation and discipline.

**Key Performance Areas**

**(Any experience in below KPA’s will be advantageous)**

**Communication and Data Management**
- Adherence to Group Data Management Policy
- Filing kept up to date and easily accessible for others to gain access to information.
- Regular updating of work onto internal system (e.g. SMP platforms) and networks where applicable.
- Use of Microsoft Office 365 Suite for written, verbal and video communication.
- Effective communication with various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
- Ensure salaries, statutory and all other payroll related correspondence are updated onto internal SMP data management platform.
- Comply with HR Calendar deadlines and ensure SMP (internal system) files are updated as specified.
- Regularly post documentation on notice boards to ensure upward/downwards communication
- Use of prescribed HR/Payroll templates.
- Ensure workspace and surroundings are kept in a presentable and professional state.
- Ensure work is filed correctly and not kept in a cluttered manner.
- Reducing/managing waste.
- Ensure archiving is managed as per legislative requirements.
- Preparing management reports Payroll/HR relevant data.

**Payroll Administration and Management (40%)**
- Utilise all internal Payroll software programs competently.
- Liaison with all role players - SARS / DEL (e.g. UIF, COID, SETA etc.) / Workmens Compensation / STATS SA / Pension Fund or Council Administrators / Medical Aid Administrators etc. and ensure compliance by submitting all required information/documentation in accordance with deadlines set.
- Full payroll function (Total +- 200 employees)
- Process all Payroll data accurately and efficiently, including but not limited to the following:

- Prepare relevant schedules prior to payroll processing for sign off (e.g. leave, work schedules, BCouncil, Medical Aid, union fees etc.).
- Ensure all leave forms are processed & sick claims checked and submitted to the industry council where relevant.
- Administration of all types of leave, overtime, Garnishee orders, UIF documents, Provident fund additions and withdrawals etc.
- Process claims, staff requests and queries i.r.o. pension; medical aid; bank detail changes; status changes; beneficiary's etc.
- Additions / Terminations full function in compliance with DEL, Equity etc.
- Workmen's compensation.
- Use of time and attendance system to ensure accurate payroll processing.
- Preparation and distribution of various payroll reports (E.g. Leave Liability, Leave Schedules, Payroll sheets, Salary etc.).
- Compliance with statutory requirements (E.g. EMP501, EMP201’s, UFiling, UI19, Stats SA, COID, Equity, Skills etc.).
- Monthly reconciliations and related payments.
- Preparation of Bonus, Increase, Commission, Incentives and other variable schedules where necessary and process on payroll accordingly.
- Process and maintain an attendance system effectively.

**Human Resources Administration and Management (60%)**
- Deal with both external and internal queries.
- Prepare applicable correspondence/letters for any necessary changes in employee terms and conditions.
- Counselling (where relevant) applicants and employees on rules, policies, benefits, procedures, and job opportunities.
- Employee Files and HR Programmes
- Maintain and update all staff personnel files manually and electronically.
- Capture and utilise all internal HR related software programs competently.
- Administration of all types of leave, overtime, deductions, income, technical adjustments and any other payroll administration functions which is the responsibly of HR to ensure it is submitted and processed on payroll.
- Capture and processing of signed employment documents for filing purposes.
- Ensure employment documents are prepared, uploaded / maintained as per company policies (Personal info, training, contractual info, discipline, performance etc.).
- Minutes of meetings where required.
- Discipline / IR Functions
- Assisting with IR investigations to collate information prior to discipline interventions.
- Communication between various parties before, during and after investigation or disciplinary purposes.
- Ensure discipline processes / warni