Administrative Assistant

4 weeks ago

Cape Town, South Africa Lesedi Nuclear Services Pty Ltd Full time

**Job purpose statement**:
To provide administration support to the FAM and other members in the department.

**Focus areas of the role**:

- Administrative support
- Fitness for Duty management

**Qualifications and experience required for the position**:
- SAQA accredited Certificate/Diploma in administrative field or equivalent level of tertiary education + 2 years related experience.- Experience in the nuclear environment is beneficial.

**Key Tasks**:- Take and circulate minutes of departmental meetings.- Coordinate venue bookings and departmental meetings.- Copying, scanning & printing of documents.- Control of stationery and printing requirements i.e. order supplies via Procurement, organising maintenance to printers via IT, etc.- Answering of phones and directing calls.- Prepare presentations, letters, general typing,etc.- Control departmental petty cash.- Muster station point controller.- Organising refreshments for meetings.- Assist with access and hosting for visitors.- Assist in controlling Lesedi transport for delivery/collections.- Any other general administration actions required by the FAM/Construction Manager for the benefit of the department or PMs/CLs to the benefit of the project.- Maintain FFD expiry date spreadsheet.- Communicate expiry dates.- Assist with making booking for FFD training.- Print FFD forms & assist with man-job spec forms.

**Knowledge**:

- Knowledge in office administration practices

**Skills**:

- Proven proficiency in MS Word, Excel, PowerPoint & Acrobat.
- Work methodically with attention to detail.

**Behaviours/Personal Attributes**:

- Helpful & responsive nature.
- Ask FAM/Construction Manager if not sure on priority of tasks.
- Comply with the Lesedi Quality Management System.
- Demonstrate a cooperative attitude working in a team environment and respect colleagues.
- Act in the interest of the company at all times.
- Respect deadlines and milestones.
- Act with honesty, integrity and reliability at all times.
- Independently initiate activities through self-motivation and assist others during quiet periods.
- Inform FAM if not having enough workload for effective/productive time usage.
- Provide regular and accurate feedback on progress and issues.
- Perform professionally at all times - internal, external (Client, suppliers & partners).
- Compliance with general HR rules - time booking, leave booking, time keeping, effective time usage, etc.

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