Office Assistant

2 weeks ago


Pietermaritzburg, South Africa Public Servants Association of South Africa Full time

PUBLIC SERVANTS ASSOCIATION OF SOUTH AFRICA

The Public Servants Association of South Africa (PSA) is a registered Trade Union in terms of the _Labour Relations Act, 1995 _and is non-profit Company in terms of the _Companies Act, 2008._

Applications are invited from suitably qualified and/or experienced persons for appointment in the under-mentioned vacancy:
- **JOB TITLE: OFFICE ASSISTANT**

**LOCATION: PROVINCIAL OFFICE (PIETERMARITZBURG)**

**MARKET RELATED (TCTC)**

**PERMANENT**

MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS
- A relevant full qualification with at least a NQF level 2 value (Grade 10) plus 0 - 1 year relevant experience.

*(_full qualification = at least 120 credits_)

STRONG RECOMMENDATIONS
- The ability to communicate in English and isiXhosa and African Language

KEY PERFORMANCE AREAS
- **Clean the office**:

- Vacuum and clean all offices as decided by the Provincial Manager.
- Removal of refuse from offices.
- Maintain all plants in offices.
- Dust and clean all furniture.
- Clean windows.
- Report any broken lights, furniture and utensils (e.g. fridge and vacuum cleaner, etc.) to Provincial Manager.
- **Administrative duties**:

- Assist with answering of incoming telephone calls and taking of messages.
- Update Stamp Register.
- Assist with stock taking when requested.
- Collect post from and deliver post to the Post Office daily.
- Make Photostat copies, where necessary.
- Collect and deliver post and various departments as necessary.
- Fax documents as and when required.
- Assist with bank duties (e.g. bank deposits, take withdrawal forms to the bank, collect deposit slips from the bank).
- Assist with filing of documents.
- Assist with sending of notices regarding branch meetings.
- Assist with preparation of post / parcels, where necessary.
- Assist with distribution of newsletters, where necessary.
- Collect newspapers and milk in the mornings.
- Distribute files in the office.
- Man reception desk in absence of receptionist.
- **Serving of refreshments**:

- Make tea as determined by the Provincial Manager.
- Wash all dishes and cutlery.
- Purchase tea, coffee, milk and sugar out of petty cash

SKILLS, KNOWLEDGE AND COMPETENCIES
- Good interpersonal relations
- Good organizing and planning skills
- Time management
- Interpersonal skills
- Completing tasks
- Knowledge of PSA products and services
- Self-development
- Sense of responsibility
- Teamwork
- Consequence of actions
- Quality Orientation and Work Standards
- Ability to make positive impact

**Please note: Applications not submitted via Indeed and / or without comprehensive CVs and contact details will not be considered.**

**Education**:

- High School (matric) (preferred)

**Experience**:

- Cleaning Offices: 1 year (preferred)
- Administrative duties: 1 year (preferred)
- serving refreshments: 1 year (preferred)

Application Deadline: 2023/08/23


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