Corporate Services

2 weeks ago

Pretoria, South Africa Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations:

- The British High Commission Pretoria (BHC)
- The UK Visas & Immigration Office in Pretoria
- The UK Department for International Trade in Johannesburg (DIT)
- The British Consulate General Cape Town

Its Corporate Services Team, based largely in Pretoria with some staff in the locations above, is responsible for delivering corporate services to support the work of the Mission.

The Estates Officer will work under the supervision of the Estates Manager and will help manage the British High Commission’s Offices and the properties where British Diplomats reside. The position acts as a facilities manager for a number of these properties, helping to ensure the effective management of the Estate whilst also demonstrating professionalism and delivering high quality customer service.

The jobholder will need to be willing to work flexibly to help others, take on different tasks where work pressures are heavy, cover leave absences and deal with emergencies. This can involve calls and work dealing with customers and contractors in the evenings and weekends, for which a mobile phone is provided.

Whilst the role is based in Pretoria, the jobholder can be expected to undertake periodic visits to the other Offices in South Africa, as listed above.

**The Estates Officer plays a crucial role in**:

- Preparing our residential properties for occupation by our staff, which requires forward-planning, attention to detail and strong organisational and time-management skills
- Dealing with on-going maintenance issues from the whole estate, requiring skills in administration, IT and multi-tasking numerous concurrent activities
- Providing a professional service to our office staff and residents, for which a thorough understanding of customer service and good communications skills are essential
- Managing the work of an in-house maintenance team and liaising with external suppliers of services

**The role is ideally suited to an individual who**:

- Enjoys staff management duties and wants to develop management experience
- Has strong administrative skills, and wants to develop experience in finance and requisitioning and running projects
- Is a good communicator and people-person, who takes price of good service and enjoys working in a busy team
- Experience of facilities management / property management is a bonus.

**Roles and responsibilities**:

- Organising the tasks required in managing a portfolio of residential accommodation; includes site visits, managing contractors, tracking progress and record keeping.
- Organising the workload of (2) maintenance staff, for facilities management activities on the estate. Includes weekly planning / scheduling of work and ensuring staff have the correct information / tools for the works required.
- Raising requisitions orders and receipting funds in Prism, dealing with financial issues and budgeting requirements
- Conducting ‘March In’ (assignment of accommodation) and ‘March Out’ (taking back possession of a property), ensuring all steps are completed to FCO standards, complying with Health & Safety requirements, and maintaining strong customer service with our occupiers
- Monitoring maintenance requests on a daily basis, ensuring that issues are addressed in line with Corporate Service Charter deadlines, and communicating with occupants and maintenance staff.
- Estates administration duties, including internal record-keeping on properties, suppliers, contractors, budget issues and asset registers. Management of property information such float lists, information sheets, inventories and property photos
- Regular property visits, using experience / knowledge to observe and highlight any estate concerns as well as accompanying suppliers / contractors, for inspections and maintenance such as generator issues, electrical, plumbing or structural issues. Additionally, to observe and highlight any property concerns to the Estate Manager.
- The job holder will assist the EM in maintaining and co-ordinating all aspects of H&S Compliance in accordance with the UK H&S Compliance audits for all properties Assist the H&S Compliance Officer to ensure properties fulfil FCO guidelines for safe occupation
- Ensure that an accurate, up-to-date and complete inventory lists are maintained of all British High Commission properties at all times. The duties includes creating and/or updating the existing property files with standardised float and furniture inventory lists.

**Resources managed** (staff and expenditure):
Line Management of 2 maintenance officers

Essential qualifications, skills and experience
- Strong Computer literacy
- Multi-tasking, communication and time-management skills
- Valid Drivers license
- Administration Experience

Desirable qualifications, skills and experience
-

  • Housekeeper - Corporate Services

    5 days ago

    Pretoria, South Africa Intercare Group South Africa Full time

    **ABOUT** Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Compassion, Excellence and Innovation define what we believe and who we...

  • Corporate Services Administrator

    5 days ago

    Pretoria, South Africa HRnMORE Full time

    Effectively executing the administration and finance requirements of the Corporate Services Directorate; - Acting as primary liaison between the Corporate Services Directorate and Financial Operations; - Establishing and maintaining efficient administrative systems and control mechanisms to support the smooth running of the operations and ensure compliance...

  • Corporate Sales Consultant

    Found in: Talent ZA C2 - 3 weeks ago

    Pretoria, South Africa CTU Career Chatz Full time

    Job SummaryWe are seeking a seasoned and dynamic Corporate Sales Consultant to join our CTU Corporate Training Unlimited team. This role requires a blend of expertise in sales, relationship management, and an understanding of the HR landscape, catering to corporate clients' learning and development needs.Duties & ResponsibilitiesClient Relationship...

  • Corporate Services Assistant

    4 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The Corporate Services Assistant will be an integral part of the Transport and Estates team as well as working on a regular basis with other Corporate Services Departments. Working closely with colleagues to deliver a pro-active, customer focused, service in South Africa. The primary...

  • Debtors Clerk

    10 hours ago

    Pretoria, South Africa Intercare Group South Africa Full time

    **ABOUT** Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Compassion, Excellence and Innovation define what we believe and who we...

  • Manager: Corporate Legal Services

    Found in: Adzuna ZA B C2 - 3 weeks ago

    Pretoria, South Africa Adzuna ZA B C2 Full time

    A leading Audit Firm is looking for a Manager: Corporate Legal Services to guide, assist, support and manage all litigation and relevant external legal relationship of the company. Experience in commercial legal services.Minimum requirements:5 years post admission litigation and dispute resolution experience in a law firm or at a society of advocates (Bar)...

  • Technical Specialist

    3 days ago

    Pretoria, South Africa Intercare Group South Africa Full time

    **ABOUT** Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Compassion, Excellence and Innovation define what we believe and who we...

  • Head: Facilities

    5 days ago

    Pretoria, South Africa Kamo Placements Full time

    **JOB DESCRIPTION*** - Lead the development, management and execution of the Facilities management strategy and provide input into the overall strategy, policy and decision-making direction of the organisation. - Ensure the alignment of the Facilities management strategy with the requirements of all Facilities sub-business units, through the development and...

  • Head: Facilities

    6 days ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) Accountable for the implementation of tactical work plans and formulate associated procedures to ensure the development and effective implementation of the Facilities strategy in line with the company's mandate and overall approved strategy, to ensure the execution of key...

  • Legal and Corporate Governance Manager

    4 days ago

    Pretoria, South Africa HRInsync Full time

    **Legal and Corporate Governance Manager** **About** One of the largest private Medical Aid companies in SA. They have been established for 20 years and are striving to be #1 in SA. **Purpose** Provide comprehensive legal support and advisory services to the company. To manage the compliance program and reviews all legal and compliance issues/concerns...

  • Corporate Governance

    2 weeks ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    We are looking for an experienced Corporate Governance & Compliance Officer for the Faerie Glen area in Pretoria East. **Requirements**: - Franchise sales support - Verify the Applicant score on the score card; - Perform credit checks on each Applicant; - Verify the correctness of variable data on the drafted franchise agreement/right-size addendum against...

  • Corporate Services

    3 days ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The Financial Controller will be an integral part of the Finance team as well as working on a regular basis with other Corporate Services Departments. Working closely with colleagues to deliver a pro-active, customer focused, service in South Africa. The Financial Controller will provide...

  • Head of Corporate Finance

    Found in: Talent ZA C2 - 3 weeks ago

    Pretoria, South Africa Status Asset Management Full time

    Position: Head of Corporate Finance Location: PretoriaDo you have an outgoing, sales mindset with corporate finance experience? Have you raised money for private equity or been part of a team involved in capital raises? Have you got attention to detail and the ability to spot opportunities to raise capital, see acquisition opportunities and to increase...

  • Corporate Sales Consultant

    Found in: Talent ZA C2 - 3 weeks ago

    Pretoria, South Africa CTU Career Chatz Full time

    Job SummaryThe role of a corporate consultant for the corporate programmes:Relationship building;Researching the market and related products;Presenting the product or service in a structured professional way face to face marketing.B2C sales involve direct selling to the consumer or end user as well as small medium enterprises.Duties &...

  • IT Applications Manager

    5 days ago

    Pretoria, South Africa Intercare Group South Africa Full time

    **ABOUT** Intercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Compassion, Excellence and Innovation define what we believe and who we...

  • Head of Corporate Services

    6 days ago

    Pretoria, South Africa Macdonald & Company Full time

    **Location**: **Pretoria** **Salary**: **1,900,000** **Job Type**: **Permanent** **Reference**: **67024** **Job Summary**: Multifacted role for financially minded property professional. As an established property investor, developer and landlord our client employs a team of leasing, finance, asset management, development, property management and legal...

  • National Corporate Sales Manager

    Found in: Talent ZA C2 - 3 weeks ago

    Pretoria, South Africa CTU Career Chatz Full time

    The National Corporate Sales Manager will be responsible for leading and managing a team of sales professionals who are focused on selling education and training solutions to the business-to-business (B2B) market. This role entails overseeing sales activities both locally and nationally, developing and implementing sales strategies, and achieving sales...

  • Workshop Service Manager

    4 days ago

    Pretoria, South Africa First Degree Recruitment Full time

    Vacancy available for a Workshop Service Manager with a Vehicle dealership **_ The duties of the position include_**: Manage all aspects of the Service and Parts Department, management of the sales, staff and finances in both departments; Create marketing strategies; Manage service and parts department profitably through financial controls ; Establish...

  • Senior Manager: Corporate Communication

    2 days ago

    Pretoria, South Africa Medihelp Medical Scheme Full time

    **About the role**: Medihelp has a key opportunity for a Senior Manager Corporate Communication, reporting to the Head Marketing, to develop and implement communication strategies targeting the Scheme’s various stakeholders. **Essential functions of the job**: Formulate strategies and ensure that a supporting budget is compiled, approved and managed...

  • Senior Manager Corporate Communication

    10 hours ago

    Pretoria, South Africa Medihelp Full time

    Medihelp has a key opportunity for a senior manager corporate communication, reporting to the head marketing, to develop and implement communication strategies targeting the Scheme’s various stakeholders. **Essential functions of the job**: Formulate strategies and ensure that a supporting budget is compiled, approved and managed effectively. Ensure...