Accounts Payment Controller

3 months ago

Cape Town, South Africa Maskew Miller Learning Recruitment Full time

**Job Desciption**:
**About Maskew Miller Learning**:
Maskew Miller Learning lends its name from the most trusted and recognizable publisher in South African history -Maskew Miller. At Maskew Miller Learning, we believe that learning allows people to move forward in life, enabling them to have brighter futures.?

We are a B-BBEE - Level 1 contributor, providing education solutions ranging from early childhood learning to professional certification, curriculum-based print materials, e-learning content, and tools, as well as teacher training. We publish in all 11 official languages and have the widest range of CAPS-approved content trusted by teachers. Our quality educational resources and materials are used in schools, TVET colleges, higher education institutions, and home and professional environments.

**Main Purpose**:
The Accounts Payment Controller plays a vital role in ensuring all suppliers’ invoices are paid on time and in accordance with the supplier terms, resolving payment queries and managing any reporting aspects, including month end reporting. The role also requires investigating any payment and payment processing failures, with the aim of identifying process and system gaps while addressing the immediate operational requirements.

**Key Duties and Responsibilities**:

- Maintain an effective and professional payments process as part of the payables control system of the company. Maintain relevant standard operating procedures.
- Ensure compliance with the business’s internal controls to mitigate the risk of fraudulent payments.
- Process and pay all local and foreign suppliers within their agreed terms, and according to agreed daily, weekly or monthly performance targets.
- Ensure all payments (local and foreign) are supported by appropriate supporting documentation.
- Ensure all invoices to be paid are approved in accordance with the Schedule of Authority.
- Consolidate all payment batches for authorization by the company releasers or signatories.Execute the loading of direct payments out of the company’s bank accounts.
- Proactively manage and seek out company releasers/signatories to ensure that supplier payments are made in accordance with agreed timeframes.
- Complete monthly reconciliations of relevant supplier accounts by due date.
- Ensure that for all payments to authors are made on time, as per contractual terms.
- Assist the Reporting team in resolving any bank clearing reconciliation transactions.
- Save all bank audit reports and supporting documentation on one drive.
- Review, diagnose, record and resolve rejected and failed payments.
- Escalate problem suppliers to the Head: Accounts Payable as appropriate.
- Participate in the month end accounting close, e.g. loading of foreign exchange rates, running of relevant monthly system reports, e.g. option 42 and satisfactory resolution of any issues and monthly amortization reports.
- Preparation of monthly VAT returns and payments.
- Assist with administrative tasks as and when required.
- Assist in record keeping, archiving and maintenance as needed.
- Ensure relevant records and documentation is maintained to support the company’s BBBEE annual accreditation audit.
- Communicate daily issues to the team by proactively exchanging relevant information.
- Be part of a positive and collaborative team environment by setting own goals and regularly reviewing the achievement of own goals.

**Educational Requirements**:

- Knowledge of basic accounting principles
- High school matriculation or similar qualification with accounting
- A tertiary qualification (i.e. certificate or diploma) would be advantageous

**Experience Requirements**:

- At least 2 years’ experience in a similar accounts’ payable environment
- Some experience in a publishing or educational environment would be advantageous
- Experience working with Bookmaster (advantageous)

**Skills and Competencies**:

- Energetic with a positive attitude and self-motivated
- Excellent attention to detail and accuracy
- Energetic with a positive attitude
- Effective verbal and written communicator
- Good Excel and Word skills
- Ability to build and maintain positive relationships with key stakeholders
- Number-literate and have good team interaction skills with the ability to work well under pressure
- Strong ability to multitask
- Proven analytical and problem-solving skills, an enquiring mind
- Proven time management skills
- Highly organized and detail-oriented
- Adaptability

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