Junior Admin Assistant

2 weeks ago


Cape Town, South Africa Guardian Recruiting Full time

**_Job Specification_**
Reception
Employee enquiries
Receive guests
Sign for parcels
Telephone (Answer and forward calls)
Registers (Maintain & update)
Door logs + tag management
Parking (allocations & management)
General Admin
Petty Cash
Library (Engineering)
Procurement (Office supplies)
Shopping (supplies)
Training
Arrange for OHS training & keep files updated
Travel Desk Management (International & Domestic)
Flights, accommodation, car rental, allowance
Log ticket on Intranet
Travel report (weekly)
Special Projects
Special once-off requests from Management
Year-end function & Events
Maintenance of office and equipment
HR Registers (Maintain & updates)
Time & Attendance (daily)
Leave, sick + collective agreements.
Lead Engineer leave summary (weekly report)
Billing Cycle Report (net hours)
Induction & Orientation:
New employee's arrival, induction, and office orientation
Policies (leave/parking/door log system/travel)

**_Minimum Requirements_**
Diploma in Office Administration or equivalent
Grade 12 with pure Mathematics, not Maths Literacy
Management of Company Travel Desk
PA experience
HR experience would be a benefit
1-3 years experience in a similar role
Valid driver's license and own vehicle
Home internet access (preferably fiber)
Focussed & performance driven
Excellent writing & communication Skills (English & Afrikaans)
Administratively strong with attention to detail
Team "player"
Strong work ethic
Strong numerical orientation - Mathematics in Matric
Critical and analytical capability
Emotional intelligence and the ability to perform under pressure
Pro-Active approach to work, problem-solving
Learning agility and curiosity
Passionate ownership of results
Understanding of the Company Admin Systems
Excel & Office 365
Strong in Maths



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