Administrative Assistant

2 weeks ago


Stellenbosch Western Cape, South Africa Frank Consult Full time

**EXPERIENCE AND QUALIFICATIONS**:

- At least 2 years of experience in an administrative or financial role.
- A relevant degree will be advantageous.

**KEY SKILLS**:

- Commitment to meeting deadlines.
- Team player with a cooperative mindset.
- Strong communication skills.
- Attention to detail.
- Problem-solving abilities.
- Analytical mindset.
- Proficient in Excel.
- Excellent customer service orientation.
- Ability to work with accuracy and efficiency.

**RESPONSIBILITIES**:
**Contracts**:

- Capture and submit purchase and sales contracts on the system.
- Perform cost calculations on transactions.
- Verify the signing of contracts.
- Draft manual contracts.

**Billing**:

- Invoice creation and documentation storage.
- Facilitate transfers to other marketers.
- Generate credit notes.
- Create and send pro forma invoices.

**Loading of External Invoices**:

- Prepare accounts payable invoices for payment (POC).
- Load storage invoices and other supplier invoices.
- Load transport invoices.

**Miscellaneous**:

- Close contracts at the end of February and September.
- Perform 6-month reconciliations.
- Address minor enquiries/complaints promptly.
- Collect necessary paperwork for new debtors and creditors.

**Inventory**:

- Complete requests for inventory adjustments when necessary.

**Logistics Admin**:

- Generate loading contracts.
- Update loads on the dashboard.
- Coordinate truck bookings with suppliers and clients.
- Generate claims/losses on loads as necessary.
- Receive and capture proof of deliveries.



  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. administrative assistant|agriculture **Qualifications and experience**: - At least 2 years of experience in an administrative or logístical role. **Responsibilities**: Daily: - Updating of inventories and stores nationwide -...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    administrative assistant **Experience and qualifications**: - At least 1 - 2 years’ experience in an administrative or financial role. - Relevant BCom degree is essential. **Key skills**: - Analytical. - Excellent Excel skills. - Excellent customer service. - Good planning and organizational skills. - Excellent communication skills. - Ability to work...


  • Stellenbosch, Western Cape, South Africa Vine Full time

    Our client a Legal Firm based in Techno Park, Stellenbosch is currently recruiting for an Accounting and Administrative Assistant. **_ _** **Requirements**: - Relevant Qualifications - Excellent Debtors and Creditors experience - Strong Administrative skills - Fluent in Afrikaans and English - Computer Literacy (MS Excel, Word, Outlook) - Ability to work...


  • Stellenbosch, Western Cape, South Africa Vine Full time

    Our client in Stellenbosch is looking to appoint an Assistant Receptionist / Administrator clerk to join their team. **PURPOSE OF THE POSITION** The Assistant Receptionist is responsible for providing secretarial, clerical and administrative support. in order to ensure that services are provided in an effective and efficient manner, and that...


  • Stellenbosch, South Africa Helderberg Personnel Full time

    My client is a financial services provider based in Stellenbosch and they have a vacancy for a strong Administrative Assistant to assist the financial advisors and their clients **Responsibilities**: - Assisting the Financial Advisors with the processing of all financial administration for new and existing clients - Communicating with clients and financial...


  • Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting a Software Development company with their search for an Executive Administrative Assistant, based in Stellenbosch. Functions: - Serve as the primary liaison for senior management, efficiently managing information, inquiries, and requests - Ensure optimal office resource utilization, by taking proactive maintenance measures -...


  • Stellenbosch, Western Cape, South Africa CTU Career Chatz Full time

    **Job Summary** The Academic Administrator position will include administrative support functions in the following areas such as: - Infrastructure maintenance - Health and Safety - Human Resources - Academic Delivery - Campus Administration - Campus Quality Assurance - Providing administrative support to the Campus Operations Manager in the day-to-day...

  • Temp Administrator

    1 month ago


    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, as well established concern within the agricultural industry is seeking to employ a temporary Administrator to assist in on of the commodity department. This position would a graduate has recently graduated and is available immediately. Duties will include: - Assisting with FICA, Counterparties, and loading new customers onto the system -...


  • Stellenbosch, Western Cape, South Africa Frank Consult Full time

    They are looking for an assistant in their Animal Feed division. **Responsibilities**: - Develop relationships with transporters and clients. - Keeping clients informed regarding the status of cargo. - Follow-up with trucks to determine ETA. - Communication with suppliers and loading points. - Handle everyday logístical challenges. - Weekly planning of...


  • Stellenbosch, Western Cape, South Africa HotelJobs.co.za Full time

    Hotel & Wine Estate close to Stellenbosch is looking for a Systems Administrator who will assist the IT Operations Manager with maintaining all system infrastructure & user assistance on the Estate. Responsible for: - Install, configure and provide technical support for both hardware and software - Manage the configuration and operation of client-based...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, a well established concern within the agricultural industry has a vacancy for an Administration Coordinator for their Procurement team. B.Comm degree and 3 years experience in a financial or administrative role will count in your favour. administrative assistant **Experience and qualifications**: - At least 3 years of experience in a financial...

  • Finance Assistant

    7 days ago


    Cape Winelands, Western Cape, South Africa HotelJobs.co.za Full time

    Hospitality Management company seeks an experiencd Hotel Finance and Admin Assistant with the following experience:0 - Hospitality Management Diploma - Hotel experience in finance, hr or sales administration - Good attention to detail and meticulous - Strong MS Office skills including spreadsheets - Positive, cheerful person with a ""can do"" attitude - Must...

  • Financial Assistant

    1 month ago


    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, a well-established international luxury travel company with offices in Techno Park, Stellenbosch, has an exciting opportunity for a Financial Assistant with a minimum of two years’ relevant working experience to join their financial department accounts|bookkeeper|creditors clerk|debtors clerk|junior accounts **Duties will include, but not...


  • Stellenbosch, Western Cape, South Africa Vine Full time

    Our client a wine farm in Stellenbosch is currently recruiting for an Office and Accounts assistant. **Requirements**: Matric with relevant qualifications Basic Pastel experience Creditors and Debtors Processing and Reconciliation experience Excellent administration experience Own transport available **Responsibilities**: Payroll, this can be taught as...


  • Stellenbosch, South Africa TMT Services & Supplies Full time

    **Requirements** **for Admin Assistant positions**: - Matric certificate or equivalent - Minimum of 1 years working experience - Computer literate in Microsoft Office - Good administrative and communication skills - Valid and clean driver’s license **Responsibilities**: - Direct communication with the public - Data capturing - Filing - Coordinate all...


  • City of Cape Town, Western Cape, South Africa Desmond Tutu HIV Foundation Full time

    **Overview**: **Reference** DTHF-074 **Salary** Not Applicable **Job Location**: - South Africa - City of Cape Town Metro **Job Type** Contract **Posted** Tuesday, August 08, 2023 **Closing date** 22 Aug 2023 23:59 **RESEARCH ADMINISTRATIVE ASSISTANT** **ONE (1) YEAR FIXED-TERM CONTRACT** **GROOTE SCHUUR HOSPITAL, OBSERVATORY, CAPE TOWN...


  • Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, an established supplier within the agricultural industry is seeking to employ a Financial Administrator with 2-3 years relevant experience and a post-matric qualification in Bookkeeping. Responsibilities include processing and reconciling accounts, interacting with internal partners and update records. To be successful in this role, you should...


  • Stellenbosch, Western Cape, South Africa Joubert & Associates Full time

    **Responsibilities include**: - Assistance with poultry and fruit farm management and all relevant activities - Personnel management - Practical tasks (welding, maintenance etc.) - Production planning and monitoring - Stock management and purchases - Manage / oversee facilities and infrastructure - Report and provide feedback w.r.t. production...

  • Company Secretarial

    1 month ago


    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, a group of companies in the agricultural industry based in Stellenbosch has a position available for a Company Secretarial and Legal Administrator. The role is to administer and provide Company Secretarial services and legal administration support related to legal contracts and other documentation. Relevant legal qualification (LLB / BA Law and/or...


  • Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteAssisting the allied health science coordinators with administrative support;- - Assisting the collaborative care coordinator with administrative support;- - Assisting the postgraduate programme coordinator with administrative support;- - Arranging meetings and appointments;- - Taking notes and minutes of meetings;- - Assisting with project...