Pa to Ncc General Manager

7 days ago

Midrand, South Africa Fidelity Services Group Full time

**Vacancy: PA to NCC GM**

**Overall purpose of the job**:
This encompasses handling all documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.

**Duties & Responsibilities**:

- To coordinate and book all meetings for the GM, clients, management and one to one with individual staff.
- Minute taking at meetings when required.
- Ensure that agendas and minutes are distributed timeously.
- Ensure accurate minutes of meetings are recorded either on a daily, weekly, or monthly basis.
- To maintain the HR General Manager's diary.
- To type correspondence as and when required.
- To maintain HR General Manager's Filing systems.
- To ensure all outgoing documentation/ is distributed.
- To screen all documentation/correspondence for the HR General Manager, priorities and obtain required information from all departments.
- To answer and screen all calls to HR General Manager.
- Control of purchase orders.
- Ordering of all promotional items/gifts, stationery and printing.
- Telephonic assistance with any problems/complaints that reach the HR General Manager.
- Give detailed feedback to clients as and when required.
- To make travel and accommodation arrangements for the HR General Manager or other managers.
- Ensure that travel and accommodation arrangements are within budget.
- To screen and receive any visitors to the HR General Manager office, ensuring clients are comfortable and refreshed.
- To carry out any ad-hoc functions which the HOD may require from time to time.
- To assist any staff requiring an appointment with the HR General Manager.

**Minimum qualifications and experience**:

- Matric / Grade 12
- Relevant qualification
- Personal Assistant Experience a must.
- Computer Literate (MS Office, advanced Excel, PowerPoint)

**Attributes**:

- Action orientated
- Time Management
- Business Acumen
- Planning and Organizing
- Attention to detail
- Problem Solving
- Interpersonal savvy
- Action orientated

**_ Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._

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