Helpdesk Team Leader

7 days ago


Johannesburg, South Africa Reflex Solutions (Pty) Ltd Full time

Helpdesk Team Leader responsibilities include leading and mentoring of a Helpdesk technical team, monitoring system performance, and remotely assisting clients on all inbound channels. To be successful in this role, he or she should have excellent leadership skills, co-ordinations skills, hands-on experience with various Operating Systems and a basic understanding of Networking, Routing, Web hosting and Telephony systems.

The supervisor plays an important role in maintaining high levels of client satisfaction. By communicating in a professional manner, he or she provides updates and ensures that clients are aware of the actions that are being undertaken on their behalf. He or she must have a basic understanding of IT infrastructure in order to log tickets with as much detail as possible. He or she is the “voice” of Reflex, setting the standard for exceptional client service throughout the rest of the organization, owning all tickets from cradle to grave, even if these tickets are assigned outside of the Helpdesk by means of technical escalation.

The Helpdesk Team Leader must ensure enhanced levels of efficiency and productivity. He or she strives to exceed the needs of internal and external clients by producing quality work and service, able to go the ‘extra mile’ to achieve tasks, objectives. Initiative and a problem solver: able to take ownership of area, accepts issues and follow up with actions to rectify.

**Key Responsibilities**
- Service Level Management
- The Supervisor is responsible for monitoring Service Levels and ensuring that these are met as per agreed SLA matrix. This involves not only service levels sold to our clients, but also internal service levels as set by the BU Manager and COO. The incumbent has oversight and control over all staff within his or her reporting line in relation to service levels and functional ownership of all tickets logged from cradle to grave once escalated to a higher technical tier. In this regard this incumbent has full authority to act on behalf of the BU Manager and Service Delivery Managers.
- The incumbent makes sure that all IT Service Management processes, Operational Level Agreements and Underpinning Contracts are adhered to together with the Service Delivery Managers.
- The incumbent also monitors and reports on service levels, if and when required. The incumbent will closely monitor Incident Management System Dashboards for proactive and reaction action.

Ensuring that we reach a First Contact Resolution score in line with set target and report on this weekly/ monthly. FCR is defined at a ticket resolved at first contact or by a single resource in under 1 (one) hour. The target is 70% of tickets to be FCR.
- ‘Service Owner’ (Ticket Ownership)
- As ‘Service Owner’, the incumbent is responsible for delivering a particular service support within the agreed service levels and owns all tickets from cradle to grave.
- Typically, he or she acts as the counterpart of the Service Delivery Managers and BU Manager in any matters related to service levels.
- The supervisor must ensure that technical and hierarchical escalations happen timeously and in line with SLA and OLA.
- General
- Respond to technical issues as they arise.
- Provide continuous status information to ensure client satisfaction.
- Initiate client contact and escalate to appropriate parties and resolve incidents.
- Build and maintain strong working relationships with key business users, colleagues, and support departments such as Carrier, Enterprise, Communication, etc.
- Work positively and communicate professionally across teams in order to make an effective contribution to team tasks and team spirit.
- Manage client expectations & the overall client experience through SLA compliance in incident resolution.
- Act as contact for the logging and reporting of technical (hardware, software, network etc.) incidents by clients.
- Leave every caller with the assurance that their issue and or query will be attended to and driven to resolution.
- Direct report for Helpdesk incumbents
- Provide Intelligent analysis of tickets being logged
- Ensure relevant documentation is available, updated and distributed, such as Work Instructions, Known Errors, etc.
- Build Wiki and other troubleshooting measures
- Drive Communication to ensure Clients as well as other escalation points are always informed
- Ensure Cradle to Grave management of calls
- Provide Daily feedback on Call Management and call Quality, to the BU Manager and Service Delivery Managers.

**Minimum Requirements**
- Minimum 2 years’ experience in a Team Lead / Supervisor role in a Call Centre environment
- Technical IT Experience will be an advantage
- ITIL Qualification(Foundation V3 or v4 compulsory)
- Previous Experience in ISP
- Good problem-solving skills
- Team management abilities
- Experience in call coordination and escalation
- Experience with taking disciplinary action (IR)
- Proficient in English
- Excellent writte



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