Senior Accounts Payable Controller

2 weeks ago

Cape Town, South Africa TITANCARGO Full time

**1.** **MAIN PURPOSE OF JOB**:
Ensuring that the company’s Suppliers are adequately recorded against the correct General ledger and cost codes and paid as per the agreed terms per supplier.

OVERALL RESPONSIBILITIES INCLUDE:
Receive all invoices/ credit notes from both trade and sundry creditors. Confirm the validity of the tax invoices/ credit notes, ensure that they have been duly approved. Capturing of the sundry tax invoices/ credit notes using the correct general ledger allocation codes.

Reconciling creditors to monthly statements and generate the monthly creditors pay run.

**2.** **BASIC JOB FUNCTIONS**:

- Capture all supplier invoices on Sage on a daily basis.
- Match supplier invoices to Purchase Orders and follow up outstanding purchase orders on a regular basis.
- Monitor outstanding Purchase Orders Daily and communicate with procurement team to update status.
- Liaise with suppliers on outstanding invoices and statements, daily and monthly.
- Capturing of all supplier payments within the terms on the system and on the online banking facilities.
- Capturing of all invoices for nominal payments (Sage) daily.
- Reconciliations completed and submitted for review the 15th working day monthly.
- All queries to be resolved monthly.
- Processing completed by the 4th working day monthly for the prior month.
- Monthly payment schedule is submitted for review by the 20th of each month for approval to load on approved dates as at month-end and based on supplier terms.
- Payment processing for all accounts payable is completed daily and allocated as per the remittance issued.
- Responsible for data verification and ensuring that all invoices reflect the correct entity information and VAT number.
- Resolve all unreconciling queries on all bank accounts.
- Ensure timeously payment of Supplier accounts as per the agreed terms.
- Preparation and submission of all payment schedules and requisitions as per supplier terms are approved by the Finance Manager before loading on the online banking facilities.
- Ensuring that all supplier banking information is accurate on the online banking facilities and on the accounting system
- Daily preparation of payment requests, ensuring that the invoice matches the request, ensure the GL code allocation is accurate and that all payment requests are authorized accordingly before loading the payments daily on the online banking facilities.
- Ensure that the daily payment requests and payments loaded are saved and shared daily to the Finance Approver and the Bank Releaser Daily
- Ensuring that the payments loaded on the banking facilities are released on the date required
- Ensure that Accounts Payable control account agrees to the general ledger monthly.
- Review of expense ledgers monthly to ensure items are correctly allocated Ensuring that all inter-company recharges are processed and recovered
- Assist with audits, Internal, External, BBEE and SARS related to supporting documentation on suppliers.

**3.** **KEY PERFORMANCE INDICATORS**
- Accuracy of all processing on Sage payment requests as per supplier terms
- Accuracy of all invoice capturing for cashbook nominal payments
- Accuracy, speed, and efficiency on reconciling Accounts Payable
- Accuracy, speed, and efficiency on assistance with monthly reporting
- Accuracy and efficiency on assistance with weekly cashflow forecast
- Adherence to Finance Standard Operating Procedures (SOP’s)
- Adherence to achieving all monthly reporting deadlines

**4.** **PERSONAL ATTRIBUTES**
- Strong interpersonal skills with the ability to communicate at all levels within the organisation. A self-starter and go-getter.
- Highly motivated individual.
- Must be able to work independently and as part of a team.
- Ability to work under pressure and make good decisions in pressure situations.
- Meticulous with a high level of attention to detail combined with the ability to deliver on tight time schedules.
- Ability to analyze, interpret and utilize data appropriately.
- Positive and energetic attitude with a hands-on approach to work. Mind set of “Finish Today’s Work Today”
- Ability to hold all employees accountable to deliver on their required outputs. Firm, friendly and fair humility.
- A good communicator with the ability to read and write reports in English.

**APPLICATIONS WITH INCOMPLETE SKILLS OR EXCEL TESTS WILL NOT BE CONSIDERED.**

**5.** **QUALIFICATIONS AND ATTRIBUTES**
- Minimum of 5 years’ experience working in a finance unit performing creditors/accounts payable duties.
- Experience in supervising junior staff is a must.
- Sound accounting knowledge;
- Ability to work independently and balance multiple tasks simultaneously;
- Excellent organisational and planning skills with the ability to prioritize time and work effectively;
- Pays attention to detail, displays a high level of integrity and is deadline driven.
- Do today’s work today

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or

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