Accounts Payable Manager

1 week ago

Cape Town, South Africa Stonehage Fleming Full time

The Accounts Payable Manger will report to the Finance Operations Manager based in Switzerland and will work closely with the Financial Accounting Manager based in South AfricaStonehage Fleming is one of the world’s leading independently owned family offices and the largest in Europe, Middle East and Africa (EMEA)* as measured by its breadth of services, geographic reach and by assets under management, advice and administration.
*Source: Campden FB, April 2018

Stonehage Fleming provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of substantial wealth. The Group employs almost 1000 people in 19 offices across 14 geographies.

OVERALL PURPOSE
The Accounts Payable Department supports all operating entities across the Stonehage Fleming Group, by ensuring that appropriate purchase orders are in place, invoices have the correct approvals, payments are made to third parties or employees in a timely manner and issuing any stop payments as necessary. The Accounts Payable department also tracks budget expenses and manages expense accruals for the month end close process.WORKING RELATIONSHIPS

**Key Responsibilities**

**PRINCIPAL ELEMENTS AND ACCOUNTABILITIES**
- Manage a team of Accounts Payable Assistants/Officers.
- Overseeing the upkeep of purchase ledgers of Group operating entities, including liaising with department heads, chasing outstanding expense authorisation, posting invoices and staff expense and credit card forms.
- Ensures the division’s compliance with the Group expenditure policy and adherence to internal financial controls.
- To develop a Global supplier list and to help identify potential procurement efficiencies for the business
- Overseeing operational activities e.g. timely replies to supplier queries, chasing up of invoices, creating payment runs for various expenses/purposes.
- Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems.
- Preparation of monthly expense accruals for the financial accounting team
- Preparation of monthly bank reconciliations, including preparing analyses of accounts and producing monthly reports.
- Producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit.
- Supporting the Financial Accounting team with daily and monthly transactions and ledger reconciliations as required.
- Provide cover in the absence of Group Finance colleagues.
- Input into the preparation of quarterly VAT returns
- AP related projects - Implementation of Accounts Payable and Accounting systems & Integration of new future M&A’s entities within group processes
- Ad hoc duties as required.

**QUALIFICATIONS AND EXPERIENCE**
- Significant purchase ledger experience is essential
- Part or full accounting/bookkeeping qualification
- Previous experience managing an AP team
- Experience working in a strong control environment
- Knowledge of VAT matters
- Knowledge of Microsoft Dynamics AX and Navone systems is preferred
- Previous experience with integrated Procurement to payment systems (SAP Concur) advantageous

**SKILLS**
- Strong organisational skills and attention to detail
- Supervisory skills
- Advanced Excel skills
- Good interpersonal skills with ability to build effective working relationships

**COMPETENCIES AND BEHAVIOURS**
- Ability to work under pressure and to meet tight deadlines
- Team focused
- Pro-active and solutions focused
- French, German or Hebrew language skills would be an advantage

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

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