Back Office Administration Invoicing Logistics

2 weeks ago


Brackenfell, South Africa Measured Ability Group Holdings Full time

Our Client is looking for a Back Office Administration Invoicing Logistics Controller to join his company

**Requirements**:

- Qualification in Accounting and Bookkeeping or Logistics
- Drivers License
- Matric
- Proficient in Excel and IRP or any stock-keeping software

**Job Duties**

**Invoicing and Billing**:

- Generating and processing invoices for products or services rendered.
- Verifying the accuracy of invoices, including quantities, prices, and discounts.
- Ensuring timely and accurate invoicing to clients/customers.
- Handling billing discrepancies and resolving any billing issues promptly.

**Financial Management**:

- Monitoring accounts receivable and ensuring timely collection of payments.
- Reconciling invoices with payments received and maintaining accurate records.
- Tracking expenses related to logistics operations and maintaining expense reports.
- Assisting with budgeting and financial forecasting for logistics operations.

**Logistics Coordination**:

- Coordinating transportation and logistics activities, including arranging shipments and deliveries.
- Communicating with suppliers, carriers, and freight forwarders to ensure timely delivery of goods.
- Monitoring inventory levels and coordinating stock replenishment as needed.
- Tracking shipments and providing status updates to relevant stakeholders.

**Data Management**:

- Maintaining databases and electronic filing systems for invoicing, billing, and logistics records.
- Compiling and analyzing data related to invoicing, logistics performance, and financial metrics.
- Generating reports and providing insights to support decision-making processes.

**Compliance and Documentation**:

- Ensuring compliance with relevant regulations and internal policies related to invoicing and logistics.
- Maintaining accurate documentation for invoicing, billing, shipping, and logistics activities.
- Assisting with audits and providing necessary documentation and records as requested.

**Customer Service and Communication**:

- Providing support to customers/clients regarding invoicing inquiries and logistics-related issues.
- Communicating with internal teams and external stakeholders to coordinate logistics activities effectively.

**Process Improvement**:

- Identifying areas for process improvement and implementing solutions to streamline invoicing and logistics processes.
- Participating in cross-functional teams to drive continuous improvement initiatives.

**Training and Development**:

- Providing training and guidance to staff members on invoicing procedures, billing systems, and logistics processes.
- Keeping abreast of industry trends and best practices in logistics, invoicing, and back-office administration.

**Quality Assurance**:

- Conducting quality checks on invoicing documents, logistics paperwork, and financial records to ensure accuracy and compliance.
- Implementing quality control measures to minimize errors and improve overall efficiency.

**Administrative Support**:

- Providing general administrative support, including managing office supplies, scheduling meetings, and organizing files and documents.

**Salary**
R21 000 CTC

Retirement Annuity

**Christopher Plaatjies



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