Creditors Clerk

Closing Date
2024/02/23
- Reference Number
SHO240218-1
- Job Title
Creditors Clerk
- Job Type
Permanent
- Location - Country
South Africa
- Location - Province
Western Cape
- Location - Town or City
Brackenfell
- Purpose of the Job

The purpose of the Creditors Clerk (Group Expense) is to accurately capture, reconcile, and prepare accounts for payment of goods and services delivered according to the Supplier Agreements. The role participates in various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to capturing invoices, processing invoices for payment, processing debits, and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing. The role also supports suppliers with queries relating to accounts, payments, statements, and related activities. The role assists with supplier and third-party communications, sending payment confirmations and reports to suppliers. Reporting to Creditors Supervisor the role is accountable for participating in the required support activities as defined by the Creditors Supervisors relating to any aspect of the end-to-end supplier payment process.

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Our Group and all its operating companies are committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included._**
- Job Advert Details
- Job Category
Finance
- Job Objectives
- Perform various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to capturing invoices, processing invoices for payment, processing debits, and credits, daily reconciliation of payments processed in relation to invoices processed for payment, and associated debits and credits for processing.
- Assist in verifying supplier banking details and capturing bank details on an online banking system.
- Control payment batches daily on SAP and Internet banking, follow up, and resolve any issues with supervisors or when required with IT.
- Action daily payment runs and importing of files to online banking systems and the backup of payment history.
- Perform reconciliations to determine if daily payments are processed and balances with invoices processed.
- Determine the status of invoices and/or statements and assess whether debits or credits need to be processed on supplier accounts.
- Assist with sending invoices, statements, and/or payment confirmation reports to suppliers.
- Action all requests and assist with supplier queries relating to the end-to-end activities as defined in the supplier payment and reconciliation process.
- Ensure that all daily, weekly, and monthly duties and deadlines are met consistently.
- Action all filing and/or archiving for audit purposes.
- Perform ad hoc administrative tasks - as required.
- Qualifications

**Essential
- Grade 12 with accounting or equivalent.

**Desirable**
- Accounting certificate, diploma, or equivalent.
- Experience

**Essential
- +1 relevant work experience in a creditors clerk, financial, administrative, or similar role.
- Solid knowledge of Microsoft Office 365, with a focus on Excel skills.
- Working knowledge of creditors documents e.g. statements, invoices, remittances, EFTs.

**Desirable**
- Accounting package exposure to SAP. Additional exposure and understanding of the below areas will be considered as highly beneficial:

- Procedures and risks related to payment processes.
- Basic knowledge of reconciliation
- Accounting, debtors & creditors knowledge
- Internet banking
- Exposure to and an understanding of corporate and retail orientated environments.
- Knowledge and Skills
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Administrative Support skills-** someone who knows the requirements to control and process departmental data and documentation. Ability to use the systems applicable to an office environment. Knows the appropriate administrative processes and procedures, including the maintenance of files and records.
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Self-motivated** and** driven** with **strong integrity** - **take accountability** for actions and mistakes.
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Working with people** - friendly personality with the ability to build trusting relationships with suppliers and other stakeholders.
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Teamwork** and **positive partnerships** - a strong team player and partnering skills.
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Working with numbers** - comfortable with numbers and reconciliations.
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Planning and organising, operational efficiency** - someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently, and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.
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Time management** - ability to prioritise a high volume of activities simultaneously.
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Attention to detail** - able to spot mistakes in own work and the work of others.
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Strong communication** - ability t