Legal Secretary

2 months ago

Johannesburg, South Africa Edge Executive Search Full time

A Legal Secretary in a JNB department provides administrative support to attorneys and legal professionals involved in joint negotiations and agreements. This role entails managing legal documents, facilitating communication between negotiating parties, scheduling meetings, and assisting with research tasks related to the negotiation process.

**Responsibilities**:
Handling general administrative tasks on a day-to-day basis in support of principal and team, including, but not limited to:
Dictaphone typing

Typing of pleadings, affidavits, briefs to Counsel, notices, opinions, articles, presentations, general legal memoranda

Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact

Diary management

Time recording

Creating and maintaining an efficient filing system

Handling mail, faxes, scanning, files and telefaxing

Effectively organising self and office

Capturing time on Elite system

Establishing and/or maintaining relationships with professionals, support staff and internal/external clients

Effective general office management

Key Performance Areas:
Becoming involved in all aspects of the practice to offer pro-active support and assistance

Providing effective verbal and written communication in addressing clients' requests and expectations

Prioritising tasks when under pressure

Managing all aspects of the practice

Preparation of Accounts and Debt management

Knowledge and Skills:
Sound secretarial skills with the ability to display initiative

Strong administrative skills

Team player, professional, flexible and friendly

Possess highly developed interpersonal and communications skills, and a good telephone manner

Excellent computer / typing skills

Sense of confidentiality, urgency and the ability to work under pressure

High energy levels

To be proactive in offering assistance and follow ups

Prioritising tasks and making time to give priority to prioritised tasks when under pressure

A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere

Strong attention to detail / accuracy and good turn-around time for tasks

**Experience**:
Good computer skills in the following packages, Microsoft Word, Microsoft PowerPoint, Outlook and Excel

Good working knowledge of the time recording, client accounts and the 3E billing system

Excellent English language skills

Qualifications:
Matric Certificate

Secretarial qualification/diploma or other related qualification (preferred)
- For more information please contact:
**Remeze Smith

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