Facilities Coordinator/receptionist

7 days ago

Cape Town, South Africa Dye & Durham Corporation Full time

The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs.
- Manages physical security access for the site, including activation, deactivation of security passes as required for all staff, vendors & visitors at the site.
- Acts as first point of contact for security, property management and vendors
- Coordination of processes for incoming/outgoing courier packages for the office including incoming mail
- Support visiting ELT and guests while visiting the Cape Town office.
- Manages and maintains Boardroom(s) bookings for ELT/SLT meetings including catering
- Manages facilities projects, including coordination and oversight of external vendors.
- Managing the Inventory of office supplies, stationary and janitorial supplies
- Conducts & assists with compliance auditing & reporting requirements as necessary
- Coordinates with Building Operations, Property Management for general repairs and maintenance of facility.
- Supports office efficiencies and support services: Facilities contractors, vendors, HVAC, cleaning, staff lounge equipment, office/furniture repairs and approving non-IT supply requisitions.
- Responsible for coordinating and supporting the development of life safety/evacuation procedures, health & safety team and onsite first aid requirements
- Performs regular site inspections and equipment audits as required
- Collaborates with IT support and HR and social committee teams
- Works closely with Global Dir regarding site planning, layouts and implementing of renovations or office improvement projects
- Achieves financial and lease objectives by supporting leasing strategies, annual budgets, scheduling expenditures, analyzing variances, and initiating corrective actions.
- Manage historical retention, protection, retrieval or disposal of historical records in Cold Storage.
- Contributes to team goals and objectives by accomplishing related results as needed.
- Live and promote our Company’s core values when dealing with employees, clients and other business stakeholders to continue to grow our culture.
- Supports the ordering, management and replenishment of coffee, coffee machines and food vendors.
- Supports the health & safety committee groups and is a contributing member of the Fire Warden training and first aid team.
- Other duties as assigned.
- Min 3+ years in facilities/office coordination within in a corporate office environment
- Reception, customer support services and event catering experience and or a combination of experience is highly desirable (or equivalent combination of education or work experience)
- Must have excellent communication, interpersonal, and problem-solving skill sets
- Ability to manage and execute projects and work schedules independently
- Must have a strong desire to put customers and staff first.
- Must be organized, detail-oriented, and be able to multi-task and work well under pressure.
- Be proficient with MS Office products, (Word, Excel, Teams, Project and Power point)
- Must be able to work as part of a team as well as be capable of working independently when required.
- Health & Safety, and First Aid experience an asset
- Certified FMP an asset.
- Ability to read/understand floor plans/ architectural drawings an asset.

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Give a short summary of a recent Facilities project that you implemented. What did you do to ensure success?

  • Facilities Coordinator

    4 days ago

    Cape Town, South Africa Dye & Durham Corporation Full time

    Job title : Facilities Coordinator / Receptionist Job Location : Western Cape, Cape Town Deadline : January 03, 2025 Quick Recommended Links Jobs by Location Job by industries The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and...

  • Facilities/ Receptionist Coordinator

    2 weeks ago

    Cape Town, South Africa Dye & Durham Full time

    **Description**: The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs. **Key Responsibilities**: - Manages physical security access for the site, including...

  • Facilities/ Receptionist Coordinator

    2 weeks ago

    Cape Town, South Africa Dye & Durham Full time

    DescriptionThe Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs.Key ResponsibilitiesManages physical security protocols, applications and audits for Cape Town Offices...

  • Facilities Coordinator

    3 months ago

    Cape Town, South Africa Rankcom Full time

    Job Description: We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit...

  • Facilities Coordinator

    6 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The facilities coordinator will provide Administrative and Technical administrative support while managing office administration, financial, and administrative management tasks to the Facilities Manager, Stakeholders, and tenants. **KEY PERFORMANCE AREAS** The facilities Coordinator is a well-rounded role responsible for overseeing the...

  • Facilities Coordinator

    6 months ago

    Cape Town, South Africa Omega HR Solutions Full time

    Join my client in their Facilities department as Facilities Coordinator. Please note that some travelling may be required for this role. **They are looking for the following qualifications and experience** - Matric - A minimum of 2 years of experience in Facilities/Operations Administration - Facilities coordination of various facilities simultaneously...

  • Facilities Coordinator

    6 months ago

    Cape Town, South Africa Tower Group Full time

    Our client is one of the leaders in the property industry based in Bellville is looking to employ a **FACILITIES COORDINATOR** to join the team on a current **2 month contract with a lucrative salary base.** **Main Purpose and Objection of the Position**: To manage the successful delivery of the facilities management services to the business. Administer all...

  • Facilities Coordinator

    4 months ago

    Cape Town, South Africa CallForce Full time

    CallForce is looking for a reliable Facilities coordinator to undertake upkeep and repair tasks at our company. We’ll rely on you to keep our facilities in perfect condition by coordinating various tasks related to facility maintenance and improvement.Deft hands and technical knowledge are important parts of a handyman’s arsenal. You must be...

  • Spa Receptionist Coordinator

    4 weeks ago

    Cape Town, Western Cape, South Africa Recruit King Full time

    Job Title: Spa Receptionist CoordinatorWe are seeking a highly skilled and experienced Spa Receptionist Coordinator to join our team at Recruit King. As a key member of our front-of-house team, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our clients.About the Role:Salary: R15,000 - R18,000 per...

  • Facilities Coordinator

    3 weeks ago

    Cape Town, South Africa Dynexity Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Facilities Coordinator

    3 weeks ago

    Cape Town, South Africa Dynexity Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Receptionist/Bookkeeper

    1 month ago

    Cape Town, South Africa Grace your HR needs Full time

    My client is looking for a Receptionist with a background in Bookkeeping. Be the vital link between the company and stakeholders, ensuring seamless communication and timely reporting of financial activities. Embrace a dynamic role that combines receptionist duties with essential finance and administrative functions.ResponsibilitiesAssistance in Facilities,...

  • Facilities Coordinator

    2 months ago

    Cape Town, South Africa RareCruit Full time

    The Facilities Coordinator will work in the Facilities department...If you feel you have the relevant experience and qualifications, then this role is for you!Thank you for applying with RareCruit! Follow us on social media for the latest jobs, trends and market insight: Website:

  • Facilities Coordinator

    2 months ago

    Cape Town, South Africa RareCruit Full time

    The Facilities Coordinator will work in the Facilities department...If you feel you have the relevant experience and qualifications, then this role is for you!Thank you for applying with RareCruit!Follow us on social media for the latest jobs, trends and market insight:Website:

  • Facilities Coordinator

    6 months ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready? **What...

  • Facilities Coordinator

    6 months ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment...

  • Receptionist

    6 months ago

    Cape Town, South Africa Oneway Connect Full time

    **Position Overview**: The Receptionist for the aviation industry in Cape Town will be the face of our organization, responsible for delivering exceptional customer service and ensuring smooth operations at the front desk. This role requires a dynamic individual with excellent interpersonal skills, attention to detail, and the ability to handle various...

  • Facilities Coordinator

    3 weeks ago

    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Spa Receptionist

    4 months ago

    Cape Town, South Africa HotelJobs.co.za Full time

    **Spa Receptionist - Day Spa - Camps Bay** Are you ready for an exciting and challenging role in the spa industry? We are currently seeking a Receptionist to take responsibility of front desk operations. You will be responsible for the reception and retail areas, coordinate diaries and therapists, while ensuring efficient and effective administration of...

  • Spa Receptionist

    4 weeks ago

    Cape Town, South Africa Career Custodians Full time

    Village N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, then this is the company for you. Where exceptional people and opportunity await.Who We’re looking...