Facilities Coordinator

7 months ago


Cape Town, South Africa RMV Solutions Pty Ltd Full time

The job is a permanent Facilities Coordinator position located in Cape Town, Western Cape, South Africa, under the Risk business area. The role involves efficiently processing and maintaining the administration of the Facilities Department for effective record control and smooth departmental operations.

**Parking Key Responsibilities**:
Monthly invoicing of all parkers for rental fees

Invoice parkers for lost cards, deposits, and vehicle clamping

Ensure the timely receipt of payments

Send letters of demand to tenants for late payments

Reconcile payments with bank statements

Process debit orders

Monthly statement provision for rentals

Create credit memos for canceled accounts

Process refunds

Allocate parking bays when required

Draw up lease agreements

Maintain an updated agreement database

Ensure bays are marked appropriately

Provide access cards as necessary

Open accounts on the system for tenants

**Processing Invoices**:
Ensure timely receipt of invoices from suppliers

Process invoices before month-end

Issue purchase orders as required

Maintain a record of supplier spend per supplier

**Agreements & Supplier Forms**:
Issue supplier forms upon request

Ensure the timely receipt of the correct documentation from suppliers

Check the accuracy of the pack and forward it to the Finance Department

Coordinate with the Legal Department for all Non-Disclosure and Service Level Agreements requiring signing

**Building Committee**:
Draft the quarterly agenda, record accurate minutes, and distribute them to committee members on time

**Qualifications and Experience**:
Matric qualification at a minimum

**Proven intermediate-level Excel skills**

Strong numerical abilities and financial orientation

Good communication skills

**Competencies**:
Attentive to detail

Deadline-oriented and able to comply with deadlines

Self-motivated

Effective communication skills and the ability to interact and engage across departments, forming and maintaining positive work relationships

Team-oriented

Able to manage change and take the initiative in problem-solving


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